The posting
Career Team is a leading workforce development organization on a mission to transform lives. We blend cutting-edge technology with compassionate, high-touch services to drive real, measurable outcomes in the lives of job seekers across the country. At Career Team, we’re solving today’s unemployment challenges with smart software, world-class trainers, dedicated case managers, dynamic job developers, and innovative partners. If you're passionate about making a difference and believe in the power of technology to transform lives, you’ll feel right at home here.
Career Team is looking for a Workforce Modernization Architect who designs solutions around people, processes, and compliance; not code. Many of Career Team's customers run federally funded workforce development programs. These programs must submit reports to federal agencies in strictly defined formats, such as the WIOA Participant Individual Record Layout (PIRL), and follow detailed logic rules. You'll make sure our government software platform is built to meet those requirements from the start, translate federal reporting specifications into clear business rules, work with technical teams to make sure the system calculates and formats data correctly, and help customers submit accurate, on-time reports.
Role Overview:
- Own federal reporting requirements. Interpret federal reporting specifications, data standards, and program guidance, with a focus on PIRL and related U.S. Department of Labor and Department of Education reporting. Turn them into detailed functional requirements.
- Define reporting logic. Write clear, testable business rules for how the system must calculate each reported value. This includes:
- Reporting periods and date ranges
- Who counts in each reporting population, including participants, exiters, and co-enrollments across WIOA titles (Title I, Title II, Title III, Title IV)
- Unduplicated counts and deduplication
- Enrollment, program participation, and exit logic
- Age and status calculated as of specific dates
- Handling of missing, refused, or conflicting data
- Specify output formats. Document required file layouts, field definitions, code lists, ordering, and file naming conventions (CSV, XML, fixed-width, or agency-specific templates) so exports pass federal validation the first time.
- Solve compliance issues. Find the root cause of reporting and compliance problems, whether they come from system logic, data entry, or unclear guidance, and lead them through to a documented fix.
- Resolve ambiguity. Identify gaps or contradictions in federal guidance. Research agency FAQs, TEGLs, and technical assistance resources. Document how the system handles edge cases and the reasoning behind each decision.
- Lead testing and quality assurance. Build test scenarios and expected results for reporting logic. Partner with QA to review system outputs against specifications and federal validation tools, such as DOL's WIPS edit checks. Trace errors back to the rule or data that caused them.
- Bridge state case management systems. Apply your knowledge of how different state case management systems capture and structure participant data. Anticipate integration, mapping, and consistency challenges across customers in multiple states.
- Track regulatory change. Monitor updates to federal specifications, PIRL versions, and reporting cycles. Assess how changes affect the system and customers, and plan updates ahead of deadlines.
- Build data quality in. Recommend intake workflows, required fields, and validation checks that keep bad data out of the system, instead of fixing it at report time.
- Support customers during reporting cycles. Help program staff understand their reports, troubleshoot validation errors, and answer questions from grant managers, monitors, and auditors.
Qualifications:
- Experience in workforce development, including programmatic experience in at least one WIOA program: Title I (Adult, Dislocated Worker, Youth), Title II (Adult Education and Family Literacy), Title III (Wagner-Peyser Employment Service), Title IV (Vocational Rehabilitation), or Title V (Senior Community Service Employment Program)
- Hands-on experience with PIRL and federal reporting for grant-funded programs
- Hands-on experience with more than one state case management system
- Experience with government software, either as a user, implementer, or administrator in a public-sector setting
- Grant management experience, including an understanding of how reporting ties to performance, funding, and compliance
- A proven ability to read and interpret technical federal specifications and translate them into precise, unambiguous requirements
- Strong logical reasoning. You're comfortable expressing rules as clear conditions (if/then logic, inclusion and exclusion criteria, date calculations) and working through edge cases methodically
- Familiarity with testing and quality assurance practices, including writing test cases and validating report outputs against expected results
- Meticulous attention to detail. You understand that a single miscounted field or formatting error can cause a report to be rejected or put funding at risk
- Comfort working in spreadsheets to check counts, reconcile numbers, and trace discrepancies
Nice to have:
- Familiarity with Uniform Guidance (2 CFR 200) and general grants compliance
- Experience with additional federal reporting systems or data standards, such as WIPS, NRS, RSA-911, HMIS, CAREWare, or Sage
- Experience working with federal agencies, state workforce agencies, or their technical assistance providers
- Basic SQL or reporting-tool experience for querying data during validation (helpful, not required)
- Background as a program administrator, grants manager, or data analyst at a federally funded agency or local workforce development board
What success looks like:
- In 30 days: You know our platform, the state systems our customers use, and the federal reporting requirements they rely on most, starting with PIRL.
- In 90 days: You're writing reporting logic specifications and test cases on your own. You're leading requirements conversations with customers, engineers, and QA.
- In 6 months: Customer reports pass federal validation reliably. Compliance issues are resolved at the root cause. Specification changes are planned ahead of deadlines. Sales and implementation teams rely on you as the go-to expert for compliance-heavy workforce deals.
About Career Team: Founded in 1996, Career Team, LLC is a private workforce development organization.
Career Team’s outstanding record of accelerating the human condition has resulted in numerous honors:
- Named by Inc. Magazine as one of America's 500 fastest growing privately held companies
- Recipient of the US Chamber of Commerce Blue Chip Enterprise Award for innovation
- Featured by 60 Minutes, CNN, Money Magazine, Inc. Magazine and the British Broadcasting Network as an innovative, government funded solutions program
- Invited to the White House after being cited by the National Welfare-to-Work Partnership and National Alliance of Business as a top 10 US training provider
As a socially conscious organization, Career Team has found a healthy balance between for-profit innovation and community enrichment. Looking ahead, the organization will continue to close the nation’s opportunity divide with additional government-funded workforce sites; while also building staff capacity of workforce funding sources and industry providers. See www.careerteam.com for more information.
Career Team is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin.
Background Check Requirements. Employment is contingent upon successful completion of a background check (including criminal, prior employment and education verification). Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current employees who apply for the position.
California Consumer Privacy Act ("CCPA"). Career Team is committed to complying with the CCPA and all data privacy and laws in the jurisdictions in which it recruits and hires employees. Career Team collects and uses Personal Information for human resources, employment, benefits administration, health and safety, and business-related purposes and to be in legal compliance. Below are the categories of Personal Information we collect and the purposes for which we intend to use this information:
Identifying information, such as your full name, gender, date of birth, and signature; Demographic data, such as race, ethnic origin, marital status, disability, and veteran or military status; Contact information, such as your home address, telephone numbers, email addresses, and emergency contact information; Dependent's or other individual's information, such as their full name, address, date of birth, and Social Security numbers (SSN); National identifiers, such as SSN, passport and visa information, and immigration status and documentation; Educational and professional background, such as your work history, academic and professional qualifications, educational records, references, and interview notes; Employment details, such as your job title, position, hire dates, compensation, performance and disciplinary records, and vacation and sick leave records; Financial information, such as banking details, tax information, payroll information, and withholdings; Health and Safety information, such as health conditions (if relevant to your employment), job restrictions, workplace illness and injury information, and health insurance policy information; Information Systems (IS) information, such as your search history, browsing history, login information, and IP addresses on the Company's information systems and networks; Biometric information, such as facial recognition, fingerprints, iris or retina scans, keystroke, or other physical patterns; and Geolocation data, such as time and physical location related to use of an internet website, application, device, or physical access to a Company office location.
The Company collects Personal Information to use or disclose as appropriate to:
(1) Comply with all applicable laws and regulations; (2) Recruit and evaluate job applicants and candidates for employment; (3) Conduct background checks; (4) Manage your employment relationship with us, including for: (a) onboarding processes; (b) timekeeping, payroll, and expense report administration; (c) employee benefits administration; (d) employee training and development requirements; (d) the creation, maintenance, and security of your online employee accounts; (e) reaching your emergency contacts when needed, such as when you are not reachable or are injured or ill; (f) workers' compensation claims management; (g) employee job performance, including goals and performance reviews, promotions, discipline, and termination; and (h) other human resources purposes; (5) Manage and monitor employee access to company facilities, equipment, and systems; (6) Conduct internal audits and workplace investigations; (7) Investigate and enforce compliance with and potential breaches of Company policies and procedures; (8) Engage in corporate transactions requiring review of employee records, such as for evaluating potential mergers and acquisitions of the Company; (9) Maintain commercial insurance policies and coverages, including for workers' compensation and other liability insurance; (10) Perform workforce analytics, data analytics, and benchmarking; (11) Administer and maintain the Company's operations, including for safety purposes; (12) For client marketing purposes; (13) Exercise or defend the legal rights of the Company and its employees, and affiliates, customers, contractors, and agents; and (14) to comply with requirements of government grants, including, but not limited to, program and audit requirements.
