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Open nowFirst seen 15 hours ago

Sales Secretary

Casey Auto Group55 open roles

Where
Newport News, VA
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Your applicationOpen nowSales SecretaryCasey Auto Group · Newport News, VA

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The clock on this job

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Share of postings closed within
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  2. 3.4%3 days
  3. 7.8%7 days
  4. 14.3%14 days
  5. 33.7%30 days
This job: first seen 15 hours ago

The posting

Casey Auto Group is seeking an organized and detail-oriented Sales Secretary to join our team!

In this role, you will relieve sales and finance managers of clerical work, handling administrative and business details while ensuring strict accuracy in deal processing, reporting, and regulatory compliance.

Responsibilities:

  • Deal Processing & Accounting Support: Prepare deal packages for funding and accounting (strip deals), pull and file deal folders, RDR new vehicle sales, and submit check requests.
  • Daily Financial Administration: Batch daily deposits from sales and service for courier pickup, balance and maintain the McMillian book daily against the DOC, and reconcile DOC sheets to F&I daily sheets, reporting any discrepancies.
  • Compliance Management: Ensure all required compliance paperwork—such as customer-signed Privacy Notices, credit denial letters, and Risk-Based Pricing notices—are accurately filed in active and "dead deal" folders.
  • Training & Data Security: Monitor and assign online compliance training for sales, F&I, management, and PBX operators. Oversee physical office and public area security to safeguard private customer financial records.
  • General Office Support: Assist sales team with administrative tasks and reports. Coordinate appointments, manage calendars, and assist in scheduling meetings for the sales department. Order supplies via corporate purchasing, handle F&I product cancellation requests, gather and forward time cards to payroll, distribute daily reports, maintain/scan "dead deal" files, and temporarily relieve the phone operator as needed. Collaborate with multiple departments to facilitate smooth operations within the dealership.

Qualifications:

  • Education & Experience: High school diploma or GED; or 1 to 3 months of related experience/training; or an equivalent combination of education and experience. Proven experience in administrative roles, preferably in a sales or automotive environment.
  • Skills: Strong organization skills and attention to detail, excellent record-keeping capabilities, and the ability to maintain strict confidentiality regarding sensitive customer and financial information. Ability to multi-task and prioritize tasks effectively in a fast-paced environment. Excellent communication and interpersonal abilities. A positive attitude and a proactive approach to problem-solving.

Comprehensive Benefits:

  • Medical, Dental, and Vision Insurance
  • FSA/HSA/LPFSA
  • Prescription drug coverage
  • HealthJoy App - company-paid healthcare navigation tool
  • Employee Assistance Program
  • 401(k) with company contribution upon eligibility
  • Short- and Long-Term Disability
  • Legal Resources coverage & ID Protection

Work-Life Balance

  • Vacation & Holiday pay

Employee Perks

  • Employee referral bonus programs
  • Employee parts & service discounts
  • Discounted gym memberships to OneLife & YMCA

APPLY NOW!

We are an equal opportunity employer and prohibit discrimination/harassment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

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