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Open nowFirst seen 3 days ago

Accounts Payable Sr. Specialist

Catalyst BPX Inc.7 open roles

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Your applicationOpen nowAccounts Payable Sr. SpecialistCatalyst BPX Inc.

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The clock on this job

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12.1% of postings close within 7 days. Measured by our own scanner across the market.

Share of postings closed within
  1. 2.1%1 day
  2. 4.5%3 days
  3. 12.1%7 days
  4. 19.1%14 days
  5. 35.6%30 days
  6. 52.7%60 days
This job: first seen 3 days ago

The posting

Job Summary:

The Accounts Payable Sr. Specialist is responsible for owning complex AP processes, ensuring high-quality execution of the procure-to-pay cycle, and acting as a subject-matter expert (SME) for invoice processing, payments, vendor management, and compliance.

This role provides advanced operational support, drives process improvements, and partners closely with Accounting, Procurement, and cross-functional stakeholders to enhance efficiency, accuracy, and controls within AP operations.

Detailed duties & Responsibilities:

Invoice Processing & Payments:

  • Lead end-to-end invoice processing through Zip and NetSuite, ensuring complex, high-value, or exception-based invoices are validated, coded, and processed accurately.
  • Process vendor invoices through Zip, ensuring timely matching with Purchase Orders (POs), and validating supporting documentation (Contracts/ SOWs).
  • Compile global payment batches, ensuring compliance with payment schedules, cash-flow considerations, and internal controls.
  • Oversee vendor statement reconciliations, resolving escalated issues, and preventing recurrence through root-cause analysis.
  • Support the month-end and quarter-end close by providing assistance with AP accruals, validating outstanding liabilities, and ensuring all invoices are accounted for.

Vendor Management & Escalations Handling

  • Own communication with the vendor through our AP inboxes, ensuring complete documentation such as W-9s, tax forms, and banking details, while driving compliance with global payables requirements.
  • Manage escalated vendor and internal stakeholder inquiries, providing timely and accurate resolution. Monitor and triage AP-related inquiries, ensuring proper prioritization and identifying recurring themes to inform improvement opportunities.

Compliance & Documentation:

  • Ensure compliance with internal financial policies and procedures, particularly in relation to payment and invoice processing, SOX compliance, and audit readiness.
  • Maintain accurate and organized records of all accounts payable transactions to support audits and legal requirements.
  • Assist in ensuring adherence to key performance indicators (KPIs) and service level agreements (SLAs) for invoice and payment processing.
  • Monitor and maintain a list of urgent payments needed to be paid during upcoming payment runs.

Cross Functional Collaboration

  • Partner with the Procurement team to identify and resolve invoices without purchase orders.
  • Work with the Accounting team to align on the timing of close and meet deadlines.
  • Lead or contribute to automation, data cleanup, system enhancement requests, and process standardization projects.
  • Provide insights and reporting on AP metrics, highlighting trends, risks, and opportunities for operational efficiency. Ensure accuracy and integrity of procurement and payment-related data in Zip and NetSuite.
  • Communicate with stakeholders to obtain invoice approvals for overdue invoices.

Leadership & Support

  • Act as a point of contact for cross-functional teams when senior-level AP expertise is required.
  • Take ownership of vendor management by clear communication and setting expectations with both vendors and internal stakeholders regarding payment status.

Requirements & Other skills:

  • 5+ years of progressive experience in Accounts Payable or Finance Operations, with strong ownership of P2P cycles.
  • Advanced experience with AP systems such as Zip, NetSuite, payment gateways, and ticketing tools (Zendesk, ServiceNow, etc.).
  • Strong understanding of GL coding, accruals, tax requirements (VAT, GST, sales tax), and accounting controls.
  • Proven ability to manage complex invoice scenarios, vendor escalations, and high-volume environments. Experience supporting month-end close, AP aging analysis, and resolving accounting discrepancies
  • Analytical & Problem Solving: Able to independently resolve complex AP issues and identify root causes.
  • Detail-Oriented & Accuracy-Driven: Ensures high-quality processing with minimal errors.
  • Vendor & Stakeholder Management: Handles escalations professionally, provides clear communication, and manages expectations.
  • Compliance & Controls Mindset: Ensures all transactions align with company policies, SOX requirements, and audit needs.
  • Process Improvement: Identifies inefficiencies and helps drive standardization and automation.
  • Collaboration & Influence: Works cross-functionally and supports team members through coaching and knowledge sharing.
  • Independence & Ownership: Comfortable working with minimal supervision and taking responsibility for key outcomes.



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