The posting
Position Overview:
PROCEDEO is seeking a Program & Outreach Coordinator to support our client in Fort Worth. This in-office role focuses on coordinating programs and leading community outreach efforts to support organizational goals. The Program & Outreach Coordinator will build and maintain strong relationships with stakeholders, plan and execute outreach initiatives, and ensure clear and effective communication. Responsibilities also include supporting program implementation, conducting research, and delivering training and resources to community partners.
Key Responsibilities:
- Demonstrate professionalism, responsiveness, and accuracy in all communications
- Maintain organized, audit-ready records and ensure compliance with document control standards
- Coordinate effectively with internal teams, contractors, and district staff
- Provide administrative and coordination support to the Program Director and project teams
- Track assignments, prepare correspondence, and support day-to-day program operations
- Organize meetings, manage logistics, and prepare agendas, minutes, and supporting materials
- Lead the preparation of monthly program reports and collect updates from project stakeholders
- Develop presentations, templates, and supplemental reports as needed
- Manage document systems (e.g., Egnyte), including access, uploads, and file organization
- Support board reporting, exhibits, and meeting materials
- Conduct site visits and assist with project documentation and team coordination
- Coordinate community outreach events and maintain stakeholder relationships
- Manage outreach calendars, event recaps, and public-facing updates (including website content)
- Ensure alignment across reports, trackers, and published program data
- Support cross-functional coordination, reporting, and general administrative needs
- Perform all other tasks assigned
Qualifications
- Strong organizational and administrative skills with the ability to manage multiple priorities, maintain accurate records, and ensure audit-ready documentation
- Excellent communication and interpersonal skills, with the ability to coordinate effectively with internal teams, stakeholders, and community partners
- High level of professionalism, discretion, and attention to detail, especially when handling sensitive or public information
- Experience supporting program coordination, reporting, meeting management, and stakeholder engagement initiatives
- Proficiency in Microsoft Office and document management systems (e.g., Egnyte or similar platforms), with the ability to maintain structured digital files and reporting tools.
Employment Benefits:
Employee Benefits include a negotiable salary, 401K (with company match), full medical/dental/vision insurance, paid time off, life and disability insurance, paid maternity and paternity leave, tuition reimbursement, HSA and FSA medical plans as available to fulltime company employees.
About PROCEDEO:
PROCEDEO is a national leader in alternative project delivery methods for architecture and construction, as well as innovative construction technology across the education, healthcare, and municipal sectors. We manage full portfolios of capital projects for K-12 school districts, healthcare systems, municipalities, and universities, guiding projects from initial concept through procurement and final completion. Our team is committed to delivering exceptional service while maintaining a strong focus on our clients’ needs. We take pride in executing projects efficiently, effectively, and with a collaborative, solutions-driven approach.
At PROCEDEO, our people and our partnerships are at the heart of everything we do. PROCEDEO is an equal employment opportunity employer. To learn more about our culture, history, and portfolio of work, please visit www.procedeogroup.com
Procedeo provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
