The posting
Job Description
This is a dual-role position that provides administrative and organizational support to the Office of the Vice President of Environment, Health & Safety (EH&S), while also supporting a variety of department programs and initiatives.
The ideal candidate will be highly organized, proactive, adaptable, and comfortable working in a fast-paced environment with employees and leaders across the organization. This position offers the opportunity to gain broad exposure to EH&S operations while supporting executive priorities, employee onboarding, department programs, events, and other initiatives.
This position does not provide employment pursuant to the terms of a STEM OPT Training Plan.
Responsibilities
Core Responsibilities
- Provide administrative and organizational support to the Vice President and direct report staff, including coordination of day-to-day Office of the VP activities.
- Manage the Vice Presidents calendar, prioritize meeting requests, resolve scheduling conflicts, and coordinate with other executive offices and stakeholders.
- Coordinate leadership and department meetings, including scheduling, agendas, presentations, materials, logistics, attendees, and follow-up actions.
- Serve as a key point of contact for the Office of the Vice President, appropriately coordinating and routing requests while maintaining confidentiality and professionalism.
- Track action items, commitments, deadlines, approvals, and other follow-ups to support timely completion of department priorities.
- Prepare and organize presentations, correspondence, briefing materials, meeting notes, reports, and other executive-level materials.
- Coordinate administrative requirements including travel, expenses, time entry, records, visitors, distribution lists, and other Office of the VP needs.
- Coordinate aspects of the EH&S new-hire onboarding experience, including welcome communications, meetings, materials, resources, and related activities.
- Support the planning, coordination, and implementation of select EH&S programs, department-wide initiatives, events, and special projects.
Qualifications
Required Education/Experience
- Bachelor's Degree and 2 years' relevant work experience or
- Associate's Degree and 4 years' relevant work experience or
- High School Diploma/GED and 5 years' relevant work experience
Preferred Education/Experience
- Associate's Degree in a related discipline (Environmental Science, Business, Human Resources, Communications, etc.) and 4 years' relevant experience
- Bachelor's Degree in a related discipline (Environmental Science, Business, Human Resources, Communications, etc.) and 2 years' relevant experience
Relevant Work Experience
- Excellent verbal, written, and interpersonal communication skills with the ability to interact effectively and professionally with employees and leaders at all levels, required.
- Strong organizational and time-management skills with demonstrated ability to manage multiple priorities and meet deadlines, required.
- Demonstrated ability to take initiative, work independently, navigate ambiguity, and exercise sound judgment in a fast-paced environment, required.
- High proficiency with Microsoft 365 applications, including Outlook, Word, PowerPoint, Excel, and SharePoint, with the ability to quickly learn new technologies and systems, required.
- Demonstrated ability to handle sensitive and confidential information with professionalism and discretion, required.
- Experience supporting or coordinating programs, projects, onboarding activities, meetings, events, or similar initiatives, preferred.
- Familiarity with AI-enabled productivity tools, automation, and emerging workplace technologies, preferred.
Skills and Abilities
- Strong written and verbal communication skills
- Demonstrated time management and priority setting skills
- Demonstrated problem solving skills
- Demonstrates excellent judgment and decision making skills
- Well organized, detail oriented and flexible to handle multiple assignments
- Ability to build strong customer relationships
- Excellent collaboration and team building skills
Licenses and Certifications
- Driver's License Required
Physical Demands
- Ability to push, pull, and lift up to 40 pounds
- Sit or stand to answer a phone for the duration of the workday
- Sit or stand to use a keyboard, mouse, and computer for the duration of the workday
- Stand to use/operate office equipment for the duration of the workday
- Ability to read small print and symbols
Additional Physical Demands
- The selected candidate will be assigned a System Emergency Assignment (i.e., an emergency response role) and will be expected to work non-business hours during emergencies, which may include nights, weekends, and holidays.
About Us
Mission Statement:
Consolidated Edison Company of New York, Inc. (Con Edison), Orange & Rockland Utilities (O&R), and Consolidated Edison Transmission (CET) employees are required to follow health, safety, and environmental policies, EEO, Standards of Business Conduct, and all other applicable company policy and procedures. We all share a responsibility to advance the company’s mission by excelling at our three corporate priorities – safety of our people and the public, operational excellence in all that we do, and ensuring the best possible customer experience.
Benefits:
We are dedicated to supporting the physical, mental, and financial health of our employees and their families. This commitment extends beyond the workplace to foster personal growth and holistic wellbeing. Our life-changing rewards package includes:
- Rich medical & pharmacy benefits, including vision benefits
- Dental benefits
- Health Savings Accounts
- Health Care and Dependent Care Flexible Spending Accounts
- 401(k) with robust matching
- Employer paid Pension Plan
- Employee Stock Purchase Plan with a generous matching contribution
- State of the art Employee Assistance Program
- Paid Parental Leave
- Generous paid time off plus paid holidays
- Family support: emergency backup child, & elder care assistance
- Social responsibility and volunteer opportunities
- Employee discount program
- Commuter Benefits
- Culture of growth and learning: career development; tuition reimbursement; recognition program
- Life and Long-Term Disability Benefits
*Please be aware that some benefits may not apply to provisional or part-time job titles.
EEO Statement:
Consolidated Edison Company of New York, Inc. (Con Edison), Orange & Rockland Utilities (O&R), and Consolidated Edison Transmission (CET) are equal opportunity employers. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of the individual’s actual or perceived disability, protected veteran status, race, color, creed, religion, sex, age, national origin, gender, gender identity, gender expression, genetic information, marital status, sexual orientation, citizenship, domestic violence victim status, or any other actual or perceived status protected by law.
Technical Difficulty Statement:
For technical issues, please contact us at [email protected]
