The posting
Job Description
ABOUT THE CAMPAIGN FINANCE BOARD
The Campaign Finance Board is a nonpartisan, independent city agency that empowers New Yorkers to have a greater impact on their elections. Our mission is to make local democracy more open, transparent, and equitable by removing barriers to participation.
We make it easier for New Yorkers to vote, meaningfully support candidates for city office, and run for office themselves. NYC Votes, our voter engagement initiative, meets people where they are to share trustworthy election information and help New Yorkers make a plan to vote. We publish the citywide Voter Guide, which delivers information about candidates directly to voters’ doors. Our public matching funds program ensures small contributions can make a big difference, allowing regular people to run for office by relying on the support of other regular people, not just wealthy donors and special interests. And we lift the veil on how candidates raise and spend money, increasing transparency and accountability in local government.
We believe that when every New Yorker is empowered to participate meaningfully in elections, candidates will better reflect the communities they serve, elected leaders will be more accountable to the public, and New Yorkers will have a democracy they can truly trust.
ABOUT THE UNIT
Operations & Finance Division
The Operations and Finance division is responsible for the financial, procurement, administrative, and facilities services that support agency-wide operations. The Operations and Finance division consists of the following units: (1) Support & Logistics, (2) Procurement and Contract Management, (3) Fiscal Services Administration, and (4) Budget & Operations.
Budget & Operations Department
Budget & Operations supports the Operations & Finance division by assisting with budget preparation, coordinating cross-unit activities, and developing reports, forms, and policy documents. The unit provides staff training on financial and internal platforms, conducts financial analysis, and ensures proper documentation for procurement. They also prepare presentations for executive leadership and offer administrative support across CFB units.
JOB DESCRIPTION
The Budget Analyst supports the development, monitoring, and reconciliation of the CFB’s agency budget, including the matching funds program, and provides fiscal analysis, forecasting, and funding review for procurement and personnel actions. This position is based at 100 Church Street in Lower Manhattan and operates on a hybrid schedule. Responsibilities include, but are not limited to:
- Assist in the development and submission of the CFB’s annual budget, including the matching funds program.
- Reconcile quarterly spending plans and OMB’s year-to-year and plan-to-plan budgets (Adopted, November, January, Executive).
- Perform FMS3 Financial Plan changes as requested by OMB, and reconcile budget modifications by budget code and object code.
- Estimate budget expenditures and prepare analyses that contribute to the agency-wide surplus/needs analysis.
- Review and track programmatic and administrative spending, and provide program staff with technical assistance on funding and budgeting.
- Run FMS3/Info Advantage reports and create ad hoc reports to help stakeholders make informed decisions.
- Maintain the Personal Services (PS) tracker, using CHRMS reports to keep vacancies, new hires, titles, and position numbers current, and assist with IPAR identification for unit vacancies.
- Review and track OTPS approvals for services and goods, and manage the encumbrance tracker in coordination with Financial Services and Procurement.
- Review Certificates of Funds (COFs), encumbrance requests, and Purchase Request Forms (PRFs) for funding availability and contract authority against the original FY budget request, and maintain the PRF tracker against FMS actuals.
- Monitor contract spending against budget and track direct service contract status.
- Review invoices for supporting documentation and provide FMS Level 3 voucher approval.
- Participate in quarterly Aged Open Report reviews and support quarterly Financial Dashboard meetings with senior staff.
- Assist with drafting standard operating procedures and internal processes.
- Assist Operations and Finance staff with special projects.
MOST ESSENTIAL KNOWLEDGE, SKILLS, ABILITIES & OTHER BEHAVIORS (KSAOs)
We're seeking individuals eager to make an impact, even if they don't tick every box on our job description. We believe in the power of diverse perspectives and the unique blend of lived experiences, non-traditional education pathways, practical know-how, and a variety of skills and abilities that each candidate brings to the table. If you're ready to learn and grow with us, we encourage you to apply and be part of our dynamic team.
Knowledge
- Knowledge refers to the body of factual or procedural information that can be applied like knowledge and understanding of federal, state, and city campaign finance laws and compliance.
- Knowledge of City’s Financial Management System (FMS3), Info Advantage, and Crystal Reports.
- Knowledge of City’s standard operating procedures/best practice with budget & payments
Skills
- Skills are the capabilities required to perform tasks accurately and efficiently like effective communication skills to interact with internal partners, external partners, and the public.
- Proficiency in conducting FMS 3 procurement & budget & contract amount inquiries.
- Intermediate to advanced Microsoft Excel skills with the ability to set up new spreadsheets for tracking purposes and able to combine other reports into pivot or other reporting forms.
- Excellent verbal and written communication skills, including the ability to distill complex information and reach different audiences through a variety of communication mediums.
Abilities
- Ability is the capacity one needs to perform a job, like the ability to work both independently and collaboratively as part of a team on agency projects.
- Attention to detail, particularly with regards to reviewing budgets and managing spreadsheets and trackers.
- The ability to independently review budgets across multiple divisions.
- Strong organizational and operational skills with the ability to plan and execute regularly scheduled tasks with minimal oversight.
- Ability to see problems ahead and offer solutions or different venues to assist program with their operations.
Other Characteristics
- Other characteristics are traits that do not fit into the other categories, including values, work style, and personality like accountability and being able to adapt to change and easily consider new approaches.
- Values collaboration and identifies and seeks solutions to problems that may arise.
- A minimum of one year’s experience working in city government and experience using FMS3 and Info Advantage reports.
PREFERRED QUALIFICATIONS
These are qualifications that would be helpful but are not essential to being successful in the role. Candidates with these qualifications will be given preference in the selection process.
- Experience working across multiple teams and managing their budget
- Experience reviewing new budget requests against the original budget and making determination on budget requests
- Experience with OMB plan to plan (Adopted, November, January, Executive)
- Advanced Excel and Microsoft Office applications.
- SQL, Power BI- highly desirable
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APPLICATION INSTRUCTIONS
While completing the application, candidates are invited to provide a cover letter via “attachment” or the “Message to the Hiring Team” field on SmartRecruiters.
ANALYST CFB AL 2&3 ONLY - 0660A
Qualifications
- A bachelor’s degree from an accredited college including or supplemented by at least twelve-semester credits (or the equivalent of twelve-semester credits) in accounting, auditing, business or public administration, computer science, economics, finance, statistics, graphic design, personnel or human resources administration, user experience design, or a closely related area of study and one year of satisfactory full-time experience in accounting, auditing (including compliance or investigative auditing), business or public administration, business analysis, computer science, database administration, economics, finance, fiscal or economic management or research, statistics, graphic design, personnel or human resources administration, user experience design, or a closely related field; or
- A four-year high school diploma or its educational equivalent and five years of experience as described in “1” above; or
- Education and/or experience equivalent to “1” above.
Additional Information
The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.
