The posting
Job Description
On June 16, 2022, Governor Kathy Hochul signed the NYC Public Housing Preservation Trust Act, which authorized creation of the NYC Public Housing Preservation Trust (the Trust). The Trust is a public benefit corporation that will oversee the renovation and rehabilitation of the city’s public housing developments, owned by the New York City Housing Authority (NYCHA). NYCHA remains permanent owner of the land/buildings and enters into a long-term ground lease with the Trust to secure a Section 8 rental subsidy contract with significantly higher value than NYCHA’s current federal subsidy. Using the rental subsidy contract, the Trust will raise financing to fund comprehensive building renovations. The Trust Act provides the Trust with the ability to convert up to 25,000 units, subject to a vote by the residents of a potential redevelopment site. No NYCHA site can convert to the Trust without a positive vote of the site’s residents. To date, residents at four developments have opted into the Trust, resulting in over 1,700 units that will be financed and renovated over the next five years, providing benefits to over 3,200 residents.
Our values are core to our work. The Trust has adopted the following values:
1) Resident Empowerment: Center your efforts on the voices, needs, and leadership of residents in all aspects of the Trust’s operations. Actively engage and empower residents to foster stable, safe, and thriving communities. 2) Action-Oriented Excellence: Commit to urgent and effective action while maintaining a dedication to high-quality outcomes. Drive impactful results with a focus on excellence. 3) Future-Forward Resilience: Prepare our communities and buildings for the challenges of climate change and the future. Focus on creating resilient and sustainable environments to ensure long-term safety and adaptability. 4) Informed Innovation: Integrate innovative ideas and best practices into our approach to public housing. Continuously improve and lead in the field by leveraging a network of global peers with similar missions and values. 5) Collaborative Strength: Embrace the power of partnerships between the Trust, NYCHA, and various stakeholders. Involve multiple agencies and partners in finance, design, engineering, social services, training, and community rebuilding to transform public housing communities.
Position Summary
The Executive Office Coordinator & Policy Analyst serves within the Office of the President and reports directly to the Chief of Staff. The position provides policy analysis, executive support, and governance coordination for the President, Chief of Staff, and Board of Trustees.
Working at the intersection of strategy, operations, and public policy, the Coordinator/Policy Analyst researches emerging policy issues, prepares executive briefings and Board materials, supports organizational policy development, and manages cross-functional initiatives that advance the Trust's mission.
The position requires exceptional analytical, writing, project management, and organizational skills. The successful candidate will be equally comfortable conducting policy research, synthesizing complex information into executive-level recommendations, coordinating Board governance activities, and managing high-priority initiatives across multiple departments.
As part of a newly established public benefit corporation, the Coordinator/Policy Analyst will play an important role in helping shape organizational policies, governance practices, and strategic initiatives supporting one of the nation's largest public housing preservation efforts.
Primary Responsibilities
Responsibilities include, but are not limited to, the following:
Board Governance & Executive Affairs
- Serve as the primary coordinator for all Board of Trustees and committee meetings, managing scheduling, logistics, meeting materials, and day-of operations. - Prepare and distribute Board agendas, briefing books, presentations, resolutions, scripts, and other governance materials. - Ensure compliance with Open Meetings Law requirements and Board governance procedures, including public notices, webcast coordination, agendas, minutes, and official records. - Draft and maintain accurate Board meeting minutes and track Board actions, resolutions, and follow-up items across departments. - Coordinate responses to Board requests and support continuous improvement of Board governance processes.
Communications & Organizational Support
- Manage the Trust's general correspondence, including monitoring shared email accounts, routing inquiries, and preparing responses as appropriate. - Manage incoming and outgoing mail and maintain organized records and correspondence. - Coordinate updates to the Trust's website, social media, and other public-facing communications in collaboration with leadership. - Review executive communications, reports, presentations, and public materials for clarity, consistency, accuracy, and alignment with the Trust's mission and organizational priorities. - Assist with the preparation, formatting, and quality control of reports, policies, guidance documents, and other executive communications.
Executive Office Coordination
- Provide executive support to the President and Chief of Staff, including calendar management, correspondence, meeting coordination, travel arrangements, and confidential administrative support. - Prepare meeting agendas, briefing materials, and summaries; document discussions and monitor implementation of action items. - Support executive operations through document management, signature routing, records management, invoice processing, expense tracking, and maintenance of office systems and templates. - Coordinate internal and external meetings and facilitate communication among Trust leadership, NYCHA, government agencies, and external partners. - Perform other related duties and special assignments in support of the Office of the President.
Policy Analysis & Strategic Initiatives
- Conduct research and analysis on policy, legislative, regulatory, and organizational issues affecting the Trust, including affordable housing, public finance, governance, procurement, capital delivery, sustainability, and resident engagement. - Monitor emerging policy and legislative developments and prepare executive summaries, briefing memoranda, and recommendations for senior leadership. - Research best practices from peer public agencies, housing organizations, and public benefit corporations to inform organizational strategy and decision-making. - Prepare executive briefing materials, presentations, talking points, reports, and decision-support documents for the President, Chief of Staff, and Board of Trustees. - Support the development and implementation of organizational policies, governance documents, strategic initiatives, and cross-functional projects. - Coordinate special projects and strategic initiatives on behalf of the Office of the President, working collaboratively across departments and with external stakeholders.
Additional Information
1. NYCHA employees applying for transfer, promotional, title or level change opportunities must have served a period of one year at current location and in current title and level (if applicable). 2. NYCHA residents are encouraged to apply. 3. NYCHA provides benefits that include a choice of medical coverage plans, deferred compensation plans and a defined pension benefit plan as a member of the New York City Employees’ Retirement System (NYCERS).
Please read this posting carefully to make certain you meet the minimum qualification requirements before applying for this position.
Board Executive Assistant (NYC - 94546
Qualifications
- Bachelor's degree in a relevant field such as public administration, public policy, communications, business administration, or a related discipline, or equivalent experience. - Three years' work experience in executive support, board administration, operations, or project coordination roles.
Additional Information
The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.
