The posting
Reflecting the growing complexity of the Partnership and the Management Board’s remit, the firm has created a dedicated role to support the effective operation and governance of LLP membership and the day-to-day business of the Management Board.
This is a varied, quasi-legal and administrative role requiring a working understanding of corporate law, LLP structures and regulatory obligations, combined with the maturity, judgement and discretion to manage highly confidential and sensitive matters.
The role would suit a paralegal or legal professional looking to take the next step in their career within a practical, commercial and firm-facing environment, with significant exposure to senior stakeholders and the governance of an international professional services organisation.
The role counts towards Qualifying Work Experience (QWE) for the Solicitors Qualifying Examination (SQE) and an application to qualify as a solicitor.
Key Responsibilities
Management Board Secretariat
- Act as secretary to the Management Board, coordinating the annual meeting calendar, setting agendas, managing pre-reads and ensuring effective governance around each meeting.
- Draft accurate and concise minutes and action logs, manage follow-up and closure of actions, and ensure key decisions are appropriately recorded, communicated and implemented.
- Manage the preparation and circulation of confidential Board papers, ensuring appropriate distribution, version control and secure record keeping.
- Coordinate related partnership secretariat activity, including liaison with subsidiary entity boards, the Risk & Audit Committee and other governance forums as required.
Partnership Secretariat
- Coordinate the operational lifecycle of Partner joiners, movers and leavers, preparing precedent and bespoke documentation, working closely with HR, Reward, Finance and Tax, and managing the end-to-end approval and sign-off process.
- Maintain statutory records relating to Members of the LLP and the wider corporate group, ensuring Companies House filings, LLP register updates and equivalent local filings are completed accurately and within required timescales.
- Support key partnership governance activities, including Partner elections, transparency reporting, equity round processes and Members’ meetings.
- Develop, maintain and continuously improve databases, precedents, processes and templates supporting the Partnership function.
- Identify opportunities to use AI, automation and other technologies to improve the consistency, efficiency and quality of governance and secretariat processes.
Office of the General Counsel: Broader Support
- Provide ad hoc legal, governance and administrative support to the Deputy General Counsel and wider Office of the General Counsel.
- Contribute to governance projects and change initiatives, working with the wider Legal & Risk team on the development and implementation of policies, protocols and procedures.
- Build and maintain effective working relationships with Partners, Management Board members, Business Services teams and external advisers and registrars.
- Support continuous improvement across the governance and secretariat function, identifying issues and opportunities and helping to implement practical solutions.
Experience and Skills Required
- Educated to degree level, with typically 2+ years’ experience as a paralegal, legal executive or in a comparable legal or governance role.
- A working understanding of corporate law, LLP structures and associated governance requirements.
- Experience working within a regulated environment, such as a law firm, professional services firm, financial services organisation or comparable business, with an understanding of how governance and compliance obligations operate in practice.
- Excellent drafting skills, with the ability to produce clear, concise and accurate minutes, papers, documentation and correspondence for senior audiences.
- Strong organisational and project management skills, with the ability to manage competing priorities and work effectively to fixed deadlines, including Board cycles, statutory filings and Partner joiner and leaver dates.
- High levels of maturity, judgement and discretion, with the credibility to handle highly confidential and sensitive matters affecting Partners, the Management Board and the wider firm.
- Proactive and self-motivated, with the confidence to identify issues early, propose practical solutions and take ownership through to resolution.
- Strong attention to detail, particularly when managing governance documentation, statutory records and approval processes.
- Comfortable using technology, including Microsoft Office, document and matter management systems and emerging AI tools within governance and secretariat activities.
- An interest in developing a career within legal, governance or company secretarial work.
- Progression towards a relevant legal or governance qualification, such as the SQE, a Chartered Governance Institute qualification or equivalent, would be welcomed.
The Firm
When you work at Clyde & Co, you join a team of 500 partners, 2,400 lawyers, 3,200 legal professionals and 5,500 people in nearly 70 offices and associated offices worldwide. Our values are the principles that guide the decisions we make, unite us in our endeavours and strengthen our delivery, for both our clients and our firm. We work as one, excel with clients, celebrate difference and act boldly. We are committed to operating in a responsible way by progressing towards a diverse and inclusive workforce that reflects the communities and clients it serves. We are devoted to providing an environment in which everyone can realise their potential, using its legal and professional skills to support its communities. We do this through pro bono work, volunteering and charitable partnerships, and minimising the impact it has on the environment, including through our commitment to the SBTi Net-Zero standard and the setting of ambitious emissions reduction targets.
Our Commitment
Clyde & Co is proud to be an equal opportunities employer. Our values encourage us to support fairness, celebrate diversity and prohibit all forms of discrimination in the workplace to allow everyone to excel at work. Therefore, we welcome and encourage all applications from suitably qualified individuals, regardless of background or identity. Learn more about our interview process.
A Note on Privacy
Please take a moment to read our privacy notice. This describes what personal information Clyde & Co (we) may hold about you, what it’s used for, how it’s obtained, your rights and how to contact us as a data subject.
If you are submitting a candidate as a Recruitment Agency Partner, it is an essential requirement and your responsibility to ensure that candidates applying to Clyde & Co are aware of this privacy notice.
This is the job description as constituted at present; however, Clyde & Co reserves the right to reasonably amend it in accordance with the changing needs of the business.
