The posting
Responsibilities:
- Make timely and strategic purchasing decisions while ensuring compliance with established procurement policies and procedures.
- Identify and source purchase requirements, including specifications, configurations, and quantities. Obtain quotations or proposals from at least two qualified or preferred vendors or leasing providers.
- Manage high-value projects from the Projects Management team, including office renovations, relocations, build-outs, and other similar initiatives.
- Handle critical and high-value non-project requests such as system upgrades, renewals, hardware refreshes, and global initiatives.
- Review and assess technical vendor proposals, coordinating with vendors and requestors for any required changes or clarifications.
- Negotiate pricing, specifications, terms, and conditions with vendors and recommend the most suitable supplier.
- Ensure purchase requests are processed efficiently from initiation to completion in compliance with Global Procurement policies.
- Verify vendor bank details via email and/or phone to prevent fraud and ensure payments are made to the correct accounts.
- Support the onboarding of new vendors prior to account setup in the system.
- Review company's expense invoices to ensure compliance with existing contracts before payment processing.
- Coordinate with internal teams regarding procurement requirements and specifications.
- Assist in the review and execution of contracts.
- Work with Asset Managers on lease and asset management, including maintaining asset records and contract associations within ServiceNow for both leased and purchased hardware.
- Manage end-of-lease activities, including evaluating return, extension, or buyout options and processing related payments for buyouts or damages.
- Perform detailed cost and price analysis for lease and purchase proposals.
- Review and process recurring lease invoices for rentals, buyouts, and damages.
- Ensure accuracy of expense coding for lease invoices and coordinate reclassification requests with the Accounts Payable team when necessary.
- Communicate with business services teams and vendors through email, phone calls, and meetings regarding procurement activities and projects.
- Maintain and update the contract database by uploading contracts, modifying records, generating reports, and tracking contract status.
- Monitor expiring contracts, confirm renewal decisions with business owners, and update records accordingly.
- Process renewals of technology-related purchase orders and contracts, including licenses, maintenance, warranties, and support agreements.
- Manage vendor and payee maintenance requests, including adding, updating, activating, or deactivating vendor records.
- Provide guidance and support to other Accounts Payable Compliance Analysts as needed.
- Assist in training new team members and sharing relevant process updates.
- Review and update process manuals and documentation.
- Monitor team progress and assist with special projects and ad hoc tasks.
Qualifications:
- Bachelor's degree in Information Science, Business, Economics, Finance, or a related field.
- At least 5 years of relevant experience in procure-to-pay or procurement functions.
- Strong written and verbal communication skills in English.
- Proficient in systems and database tools such as Excel, PowerPoint, Adobe, and enterprise platforms like ServiceNow and SpendConnect.
- Willingness to work in shifting schedules, including weekends and Philippine holidays.
Location: Makati
Work set-up: Hybrid (3 days onsite, 2 days WFH)
Schedule: Mid-shift (must be amenable to work in rotating schedule)
