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Open nowPosted 4 hours agoWe saw it 89 min after it went up

Bookkeeper / Office Manager

Cogent Analytics152 open roles

Pay
$18 – $22 an hour
Where
Covington, KY
Work mode
On site
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Your applicationOpen nowBookkeeper / Office ManagerCogent Analytics · Covington, KY

  1. YouYes, apply to this one.

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  3. 25 readersRecruiter, hiring manager, skeptic. Round after round.

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The clock on this job

Early applications get read.

9.5% of postings close within 7 days. Measured by our own scanner across the market. Cogent Analytics postings stay open a median of 8 days.

Share of postings closed within
  1. 1.8%1 day
  2. 3.9%3 days
  3. 9.5%7 days
  4. 15.5%14 days
  5. 33.9%30 days
This job: posted 4 hours ago

Cogent Analytics median: 8 days open

The posting

Our client is a trusted and growing automotive service provider serving drivers and families throughout Northern Kentucky and the Greater Cincinnati area. Known for their dedication to honest work, excellent customer care, and high-quality automotive repair services, they offer a full range of maintenance and repair solutions with a focus on building long-term relationships in the community. As our client continues to grow, we’re seeking a skilled and motivated Receptionist/Bookkeeper to help deliver an exceptional experience for every customer and support the ongoing success of our team.

Responsibilities:

  • Manage daily financial transactions, including accounts receivable, invoicing, and bank reconciliations.
  • Daily close register and run sales tape.
  • Finalize credit card transactions.
  • Make bank deposits
  • Daily reconcile sales report to previous day’s close-out from cash register tape.
  • Post parts invoices to QuickBooks after matching to filed invoices.
  • Maintain accurate and up-to-date financial records in accounting software (QuickBooks).
  • Prepare monthly financial statements, reports, and budgets.
  • Oversee expense tracking, vendor payments, and purchasing.
  • Ensure compliance with tax requirements, prepare quarterly and annual tax filings in coordination with the CPA.
  • Monitor cash flow and provide guidance on financial planning and cost-saving opportunities.
  • Wednesday morning payroll preparation.
  • Oversee front office operations, including customer service, scheduling, and workflow coordination.
  • Maintain organized filing systems for documents such as service orders, vehicle records, and vendor contracts.
  • Order and manage office supplies, shop materials.
  • Supervise administrative staff (if applicable), provide support for HR-related tasks such as onboarding and timekeeping.
  • Maintain communication with vendors, insurance companies, and customers as needed.
  • Ensure workplace compliance with local, state, and federal regulations (e.g., OSHA, labor laws).
  • Answer phones and direct calls.
  • Additional tasks as assigned by the owner.

Qualifications:

  • Proven experience in accounting or bookkeeping (minimum 3 years); prior experience in an automotive or service-based environment is a plus.
  • Strong understanding of accounting principles and financial reporting.
  • Proficiency in accounting software (QuickBooks), Microsoft Office Suite, and general office systems.
  • Excellent organizational, communication, and time-management skills.
  • Ability to multitask, prioritize, and maintain accuracy in a fast-paced environment.
  • High level of integrity and confidentiality.
  • Prior experience managing a small office or working in a dual-role administrative/accounting position.
  • Familiarity with automotive repair industry operations and terminology.
  • Office environment within an active auto repair facility.
  • Typical work hours are Monday to Friday, 8am-6pm, with occasional overtime during peak periods.
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