The posting
ANNOUNCEMENT OF POSITION VACANCY
FLSA Status:
United States of America (Exempt)
Compensation:
$43,000 - $47,750
Commensurate with education and experience. Excellent health and retirement benefits package: Click here for more information!
SECTION I - OUR VALUES CULTIVATE OUR VISION AND CULTURE
At CMU, we believe in acting from a foundation of goodwill. This belief gives us the courage to form meaningful relationships, embark on joint endeavors and take risks in the pursuit of new possibilities. It’s this courage that enables the Mavily to explore new ways of thinking and doing, knowing that there is no perfect solution, no perfect idea.
From this place of humility and courage, we’ve built a culture of resilience. We invest in the future by continuously adapting to change, overcoming challenges, and seizing new opportunities. We recognize that change is constant, and our resilience allows us to embrace it with confidence. Endless curiosity drives us to approach the unexpected as if it were expected, seeing opportunities for discovery and renewal in every challenge. In this community rooted in love and dignity, curiosity thrives, leading to endless opportunities for growth and advancement.
Inspired by the soul of the West—the spirit that our region embodies—we emerge as a force for positive change, harnessing our collective power to build a Human Scale University that reflects our values and brings to life our shared vision of the world we aspire to create.
Colorado Mesa University Core Values Love - Extending oneself for nurturing the growth of self and others Dignity - Respecting the intrinsic value of each person and believing that others act from a foundation of goodwill Courage - Taking risks in the pursuit of new possibilities Humility - Suspending one’s ego and pride to recognize that no idea is perfect and being open to the input of others Resiliency - Investing in the future by adapting to changes, overcoming challenges and pursuing Opportunity Curiosity - Cultivating awe and exploring the unknown Power - The strength to act collaboratively with individual agency to achieve our goals
SECTION II – THE SEAT
At CMU, we look at every position as a seat. Every seat is vital and the individual in the seat contributes significantly to our mission of providing an affordable and accessible education and forming meaningful and mutually enriching partnerships that support the well-being and vibrancy of our community. As a human centric organization, a priority is to ensure we have the “right seats” in our organization, and that the expectations, ownership and accountabilities are defined and communicated clearly for the success of the individuals holding the seats.
The Professional Staff Assistant to the Kinesiology Program Director plays a vital role in supporting the success and daily operations of the department. This position oversees and coordinates the program's administrative functions, serving as a key resource for students, faculty, staff, and external partners.
Responsibilities include providing high-level administrative support to the Kinesiology Department; managing day-to-day operations; responding to student and faculty needs; maintaining academic and program records; assistance to multiple program directors/coordinators.
OVERVIEW AND ROLE SCOPE OF TEAM AND/OR TASKS
- Provides professional assistance to the Kinesiology Department, and to all related programs and areas of study including both undergraduate and graduate programs.
- Initially responds to student and faculty issues according to departmental and university policies and procedures.
- Supervises and manages the daily operations of the Kinesiology office. Schedules and monitors appointments, prepares project reports for meetings and events, answers routine inquiries, prepares information packets, and provides assistance in ensuring the professional image of the Kinesiology Department. Coordinates and communicates with purchasing and accounts payable on behalf of the department.
- Coordinates various activities, and maintains records for the Kinesiology Department, assists the Academic Department Head, Assistant Department Head, Program Directors and Coordinators as needed.
- Serves as professional resource for general public, students, faculty, administration, and other departments.
- Controls office workflow, exercising substantial judgment and working with minimal supervision.
- Exercises discretion, analytical skill, judgment, personal accountability, and responsibility for creating, developing, integrating, applying, or sharing an organized body of knowledge that characteristically is acquired through education or training.
- Provides professional assistance to the kinesiology faculty, including maintaining course records of students, assists as needed with the Human Resource Department with background checks for all faculty and staff, and assists with related areas such as searches, faculty onboarding, and contract or stipend payments.
- Hires and supervises work-study students and schedules time appropriately, as needed. Delegates with a clear scope of work. Provides feedback and direction to Department Assistants.
- Provides social media assistance for the Kinesiology Department as needed. Creates professional, ascetically appealing marketing materials for events and notifications.
- Develops appropriate materials and provides assistance to faculty for activities, events, and public media requests.
- Reviews, analyzes and comprehends sensitive and legal/confidential materials in the function of the Kinesiology office.
- Coordinates, plans, organizes and arranges for the hosting of various meetings, events or activities sponsored by, or involving the department and related programs. This includes arranging for and making payments for facilities, speakers, room accommodations, travel, meals and general coordination of the specific events or activities.
- Manages travel arrangements for Academic Department Head of Kinesiology and faculty, including making travel plans and preparation of travel budget forms.
- Maintains the Kinesiology website.
- Helps coordinate advising services for students and faculty by assigning advisors based on chosen area of study. Updates majors on behalf of students.
- Helps run reports and provides other information for the Academic Department Head of Business and faculty as requested.
ROLES
- Program Operations and Administrative Oversight
- Service to Graduate and Undergraduate Programs
- Accreditation, Compliance and Records Management
- Project, Event and Meeting Coordination
- Resource, Budget and Records Tracking
ACCOUNTABILITY TO RESULTS
- 90-day Rocks (goals) – 80% completion rate
- Efficient and Accurate Academic Scheduling – 100%
- Timely Undergraduate Students to Advisors Assignments – 100%
- Efficient task management -100%
CORE PROCESSES
Owned:
- Advisor Assignments
Contributor:
- Academic scheduling
- Supply Purchasing
- Onboarding faculty
- Managing records
- Budget Managemen
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
DISCLAIMER - This position description is only a summary of the typical functions of this seat, and not an exhaustive list of all responsibilities and areas of accountability.
SECTION III – OUR DESIRES FOR RIGHT FIT
For the success of our mission and our teams, we desire to have individuals who are a “Right Fit” in our seats. We define “Right Fit” as those who embrace our culture, demonstrate our values, understand the seat and what is required. We seek individuals who want this seat, desire to be a part of a bigger vision and have the capacity to be a successful member of our CMU team.
CAPACITY REQUIREMENTS
- Extreme attention to detail is required
- Front facing with faculty, staff and students, ability to communicate well
- Proficiency with Banner, Workday, and/or other university ERP systems
ESSENTIAL EXPERIENCE FOR RIGHT FIT
- Bachelor’s degree from an accredited college or university or a minimum of 5 years of progressive office experience, budget management and/or executive support.
- Experience in a direct support relationship in an institution of higher education or similar type organization preferred.
- Proficient with all Microsoft Office Suite applications to include Word, Excel, Outlook and Adobe Acrobat.
- Demonstrated ability to manage sensitive and confidential situations.
- Excellent organizational skills.
- Must be detail-oriented and with ability to communicate effectively and clearly both verbally and in writing.
LANGUAGE SKILLS
The language skills include:
- Ability to read, analyze and interpret general written materials, professional journals, technical procedures, or government regulations.
- Ability to write reports and prepare and conduct verbal and visual presentation of materials.
- Ability to effectively present information and respond to questions from faculty, staff, and students.
- Ability to proofread materials.
REASONING ABILITY
- Exercises discretion, analytical skill, judgment, personal accountability, and responsibility for creating, developing, integrating, applying, or sharing an organized body of knowledge that characteristically is acquired through education or training.
- Exercises substantial judgment and works with minimal supervision
- Possesses ability to define problems, collect information, and draw valid conclusions.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an individual to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the individual is frequently required to stand, walk, sit, and talk or hear. The individual must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this position include close vision, distance vision, peripheral vision, depth perception, and ability to adjust focus.
WORK ENVIRONMENT
The work environment characteristics described here are representative of those the individual in this position will encounter while performing the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The individual typically performs the duties of the job in an open office setting. The noise level in the work environment is moderate to loud at times, with several disruptions throughout the day.
HOW TO APPLY: Applicants will be asked to complete an online application by creating a profile and then providing personal and demographic information. In addition, please be prepared to upload a:
- Cover letter
- Resume
- Copy of transcripts for all degrees completed (if your transcripts include a social security number or birthdate, please redact that information before uploading the document. Official transcripts will be required upon hire)
HOW TO APPLY: Applicants will be asked to complete an online application by creating a profile and then providing personal and demographic information. In addition, please be prepared to upload a:
- Cover letter
- Resume
- Copy of transcripts for all degrees completed (if your transcripts include a social security number or birthdate, please redact that information before uploading the document. Official transcripts will be required upon hire)
Colorado Mesa University is particularly interested in candidates who have experience working with students from diverse backgrounds and who have a demonstrated commitment to improving the levels of access and success for underrepresented students within higher education.
Colorado Mesa University is committed to providing a safe and productive learning and living community. To achieve that goal, we conduct background investigations for all final applicants being considered for employment. Background investigations include reference checks, a criminal history record check, and when appropriate, a financial and/or motor vehicle history. Applicant must be able to verify U.S. employment eligibility. Colorado Mesa University is an Equal Opportunity Employer, committed to a culturally diverse faculty, staff and student body. Women and minorities are encouraged to apply. Any person with a disability as defined by the ADA Amendments Act of 2008 (ADAAA) may be provided reasonable accommodation upon request to enable the person to complete an employment assessment. To request an accommodation, please contact the CMU Human Resources Office by phone or email. You may be asked to provide additional information, including medical documentation, regarding functional limitations and the type of accommodation needed.
