Skip to content
CV Rocket
Get started
How it worksThe enginePricingBlogContactSign in

Open nowPosted 10 days ago

Administrative Assistant - Special Education

Commonwealth Charter Academy

Where
Harrisburg, Pennsylvania
Get the CV for this job

From $25 per CV, paid once. No subscription.

Your applicationOpen nowAdministrative Assistant - Special EducationCommonwealth Charter Academy · Harrisburg, Pennsylvania

  1. YouYes, apply to this one.

  2. CV RocketCV written for this posting.

  3. 25 readersRecruiter, hiring manager, skeptic. Round after round.

  4. CV RocketApplied on Commonwealth Charter Academy's own form.

The reply lands in your private mailbox

3×more interviews than doing it yourself with ChatGPT.

The clock on this job

Early applications get read.

12.3% of postings close within 7 days. Measured by our own scanner across the market.

Share of postings closed within
  1. 2.1%1 day
  2. 4.5%3 days
  3. 12.3%7 days
  4. 19.3%14 days
  5. 35.6%30 days
  6. 57.8%60 days
This job: posted 10 days ago

The posting

Special Education Administrative Assistant

Position Summary Working from one of our Family Service Centers, the Special Education Administrative Assistant is responsible for completing tasks to fulfill the special education process timelines under Federal and State (IDEA and Chapter 711) Regulations. This includes daily compliance tasks in support of students receiving special education services from the special education department such as responding to state special education process timelines to include: scheduling IEP meetings, coordinating Psychoeducational evaluations, (IEP, evaluations, and Related Services), coordinating Related Services and evaluations, collaborating with special education staff regarding the special education process for students, answering phones and email, filing special education documents, auditing files, and ensuring students’ special education documents are obtained from the prior Learning Education Agency and other duties as assigned by special education administration.

In order to be successful in any role at CCA, the employee must carry out all responsibilities in such a way that demonstrates and models the values of CCA, abides by all standards, and behaves in a professional and engaged manner at all times.

The Special Education Administrative Assistant will be responsible for the following tasks:

  • Entering special education process timeline data into the online student information system
  • Producing reports from edio (our Learning Management System) and special education software to support compliance maintenance
  • Creating and maintaining Excel spreadsheets to monitor compliance of special education documents
  • Working closely with Special Education teachers, Special Education Administration, and other Special Education Administrative Assistants to complete assigned projects
  • Scheduling special education evaluation and IEP meetings with Caretakers/Learning Coaches, staff, and Related Services providers
  • Providing invitations to IEP Meetings through Outlook and edio and/or carrier or postal services
  • Processing newly enrolled students’ documents; Answering the phones to address CCA families' and potential families’ needs
  • Maintaining and auditing electronic files for special education documents
  • Coordinating and managing Related Service referrals and services
  • Reading, forwarding, and replying to incoming mail, e-mail, and webmail from CCA families, staff, school psychologists, and related services’ providers
  • Additional duties as assigned by special education administration

Competencies

  • Excellent verbal and written communication skills
  • Ability to work collaboratively with students, parents, educators, administrators, employers, and agency representatives
  • Strong project management skills and attention to details
  • Possess outstanding organizational and communication skills
  • Positive attitude
  • Ability to listen, communicate, and work well with a diversity of groups and individuals
  • Ability to work effectively both with and without supervision
  • Highly detail-oriented and analytical
  • Strong technology skills (especially with Microsoft OS and MS Office programs)
  • Thoroughness
  • Customer-focused approach with a high degree of flexibility
  • Demonstrated ability to work well in a fast-paced environment with a team player track record
  • Ability to work remotely, if necessary

Work Environment This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines.

Physical Demands This is largely a sedentary role. Requires the ability to lift, squat, sit, bend, or stand as necessary. Ability to travel to other sites/locations as needed.

Position Type

  • Full-time
  • Non-Exempt
  • Hourly

Travel

  • Travel may be required for this position

Required Education and Experience

  • High School Diploma
  • One year of work experience

Preferred Education and Experience

  • Associate's or Bachelor’s degree
  • Two to five years of work experience (customer service a plus)
  • Bi-lingual

Additional Eligibility Qualifications

  • Valid PA Driver's License
  • Appropriate Automobile Insurance Coverage
  • Must be able to commute to a Family Service Center regardless of commute complexity.
  • Candidates must reside within the Commonwealth of Pennsylvania.

Other Duties Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Commonwealth Charter Academy is an equal opportunity employment, educational, and service organization.

Posting text belongs to the employer. Removal requests: contact us.

From $25, paid onceGet the CV for this job

What happens when you press

One press. We do the rest.

  1. A CV for this posting

    Written against Commonwealth Charter Academy's own wording, from every piece of relevant proof in your profile.

  2. 25 readers review it

    Recruiter, hiring manager, skeptic and more read every draft, round after round. You get the best round.

    The review screen in CV Rocket: how each CV was read, round by round.

  3. We apply on Commonwealth Charter Academy's form

    Our application engine gets through the hardest forms there are. Where a question needs you, AI suggests the best answer. Don't want us applying from our IP addresses? Use our Chrome extension: we apply straight from your own browser.

    An application in CV Rocket: every answer filled in on the employer's form.

  4. Every reply, sorted

    Commonwealth Charter Academy's answer lands in your private mailbox, and we classify it on arrival: interview, question, rejection.

    The CV Rocket inbox: each employer reply classified as an interview, an action or a rejection.

  5. Reply with AI

    AI helps you write the email, checks it and sends it. We show you whether the recruiter read it.

  6. The interview in your calendar

    Full integration with your calendar. The invitation goes straight in.

    An interview invitation in the CV Rocket inbox, added to the candidate's calendar.
Get the CV for this job

From $25 per CV, paid once. No subscription.

Why it works

3×

more interviews than doing it yourself with ChatGPT.

ChatGPT writes a CV and never learns what happened to it. We see every reply. For each CV we know:

  • How it was written, and how the review scored it
  • When we applied, and how long after the posting went up
  • Which posting, which company, which city
  • Who got the interview, and who heard nothing

That is how we know which CVs get called.

Get the CV for this job

From $25 per CV, paid once. No subscription.

The numbers game

More applications. More interviews.

Every application goes out with its own CV, written for that posting and paid once. Send enough of them and the law of large numbers finds you the job.

Get the CV for this job
By hand5–10
With CV Rocket100
applications a day

Before you press

Straight answers

Get the CV for this job

From $25 per CV, paid once. No subscription.

What if my background isn't good enough?

We make the most of the background you have. The CV uses every piece of relevant proof your profile holds, and one of the 25 readers reads your whole profile and flags what the CV left out.

Do you really apply for me?

Yes, on the employer's own form, the hardest ones included. Where a question needs you, you answer it right there and AI suggests the best answer. Don't want us applying from our IP addresses? Use our Chrome extension: we apply straight from your own browser.

Is it a subscription?

No. You pay once per CV, from $25. Every application goes out with its own CV, written for that posting.

One job. One CV.
Paid once.

Pick the posting you want. We write for it, apply for you and catch the reply.

Get the CV for this job

From $25 per CV, paid once. No subscription.