The posting
ComplyAdvantage is looking for a detailed, tech-savvy Payroll Specialist to manage end-to-end payroll operations across our expanding international regions. In this role, you will partner closely with HR, Finance, and external providers to execute flawless monthly and semi-monthly runs, resolve employee queries, and ensure strict compliance. If you thrive in fast-paced, multinational environments and love leveraging automation and data accuracy to scale HR processes, we would love to have you on our team.
As a Payroll Specialist, you will:
- Execute timely and accurate payroll processing on a monthly and semi-monthly basis;
- Collect and centralize all payroll supporting information (personal detail changes, annual or medical leaves, salary changes, bonuses and commissions, meal tickets, benefits in kind, new joiners, leavers, etc.);
- Collaborate with HR for verification of payroll changes (e.g., new starters, leavers, bank detail changes, and other amendments to the payroll);
- Work closely with the outsourced payroll providers and maintain outstanding relationships for successful payroll processing;
- Act as the first point of contact for employees on their payroll-related queries via e-mail, the case management system (Jira), or Slack;
- Manage employee requests promptly, knowledgeably, and professionally within the agreed SLAs;
- Perform payroll reconciliations and payroll reporting to ensure 100% payroll accuracy;
- Provide support and availability during audit periods;
- Raise payroll payments for approval with the Finance department to ensure funds are ready to meet payroll cut-offs;
- Perform pre- and post-payroll validation checks to identify discrepancies, trends, or risks before finalization;
- Monitor legislative and compliance changes and support timely implementation of any required payroll updates;
- Ensure secure handling, storage, and transmission of sensitive payroll data, in line with data protection standards and company policy;
- Offer support during the implementation of global-scale payroll projects.
From time to time, you will also:
- Manage more complex employee lifecycle cases as they arise, such as terminations, retroactive adjustments, and off-cycle payments;
- Coordinate and validate payroll-related data integrations between internal systems (HRIS, time tracking, finance) to ensure data consistency;
- Take ownership of payroll data quality through periodic audits and data-cleansing activities;
- Collaborate cross-functionally with Finance, HR, and other stakeholders to improve data flow and operational efficiency;
- Help develop and maintain internal controls that reduce the risk of payroll errors or data inconsistencies;
- Support testing, validation, and feedback cycles when payroll-related tools or systems are updated;
- Maintain audit readiness by organizing documentation and ensuring traceability of payroll data.
Team Responsibilities:
- The ability to work under pressure and prioritize to meet tight deadlines.
- Team player who demonstrates commitment through clear and timely communication.
- Strong verbal and written communication skills, with the ability to investigate queries and escalate as required on a timely basis both internally and externally.
- Ability to respect, protect, and maintain highly confidential information.
- Visionary who seeks constant improvement of internal processes with a strong focus on work automation.
What you’ll need:
- Bachelor’s Degree in one of the following: Economics, Accounting, Human Resources, Psychology, or Sociology
- Intermediate to Advanced Excel skills
- Experience with case ticketing management (preferably Jira)
- 1-2 years of relevant experience in payroll operations
- Experience in multinational environments (professional or academic) with rapid growth
- Experience administering payroll across multiple regions in different currencies
Great to have:
- Payroll Technician Certificate (CIPP) or other payroll-focused qualifications or certificates
- Experience with end-to-end payroll processes, in-house or outsourced
- Experience with payroll in any of our regions — EMEA (Romania, Portugal, UK), APAC (Singapore), or North America (USA) — is highly appreciated
- Knowledge of labor law or compliance requirements in any of the above countries, or in EMEA more broadly, is a plus
- Experience with complex HRIS systems, integrations, or knowledge of HRIS platforms (e.g., HiBob, Bob Payroll) is a plus
- Good use of AI tools (e.g., Claude, Gemini) and an AI-driven mindset, with a focus on process improvement, automation, and efficiency
Soft Skills:
- High level of accuracy and attention to detail
- Highly organized and autonomous
- Curious mindset, focus on learning and continuous improvement
Benefits:
- Competitive Salary
- Equity as we want you to have a part of what we are building
- Unlimited Time Off Policy - A work-life balance and focus on our wellbeing are critical to keeping us performing at our best.
- We embrace a hybrid approach that requires employees to be in the office for two days a week. We strongly believe that this approach fosters collaboration and enables the building of meaningful relationships.
- You will also get an annual budget to kit out your home office
- Opportunity to work on innovative projects with smart like-minded people who are keen to share their knowledge and continuously improve
- Annual learning budget to drive your performance and career development
- Working from home budget
- Meal Vouchers 45 RON/ Day
- Access to an Employee Assistance Programme (Atlas)
- Medical Insurance
- 7Card Subscription (upon request)
The base salary range for this role is 83,000.00 - 104,000.00 RON (gross) + equity and benefits. The actual pay may vary based on factors such as location, experience, and skills.
About us:
Our mission is to empower every business to eliminate financial crime.
By harnessing AI, a unified platform, and an extensive partner ecosystem, we help customers turn compliance into a catalyst for growth, operational resilience, and enduring regulatory trust.
More than 3,000 enterprises across 75 countries rely on our end-to-end platform and the world’s most comprehensive financial crime risk intelligence. With full-stack agentic automation, we help organizations automate up to 95% of KYC, AML, and sanctions reviews, cut onboarding times by 50%, reduce false positives by 70%, and handle 7x more work with the same staff.
ComplyAdvantage is headquartered in London and has global hubs in New York, Lisbon, Singapore, and Cluj-Napoca. It is backed by Balderton Capital, Index Ventures, Ontario Teachers’ Pension Plan, Goldman Sachs, and Andreessen Horowitz. Learn more about compliance re-engineered for the age of AI at complyadvantage.com.
