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Open nowPosted 2 days ago

executive assistant (m/f) - 01 job

CONTACT

Where
Maputo, Mozambique
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Your applicationOpen nowexecutive assistant (m/f) - 01 jobCONTACT · Maputo, Mozambique

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The clock on this job

Early applications get read.

12.3% of postings close within 7 days. Measured by our own scanner across the market.

Share of postings closed within
  1. 2.1%1 day
  2. 4.5%3 days
  3. 12.3%7 days
  4. 19.3%14 days
  5. 35.6%30 days
  6. 57.8%60 days
This job: posted 2 days ago

The posting

Descrição

Our Client is a multinational company operating in the energy sector.

FUNCTION

The main activities of the position are to provide high-level executive and administrative support to the Country Chair, Senior Vice President and visiting executives; act as the main point of contact between senior management, employees, clients, external partners and stakeholders; liaise with headquarters regarding correspondence, travel arrangements and meeting schedules; coordinate and manage complex executive agendas; independently coordinate confidential meetings with government authorities and senior public officials, ensuring appropriate follow-up on required deliverables; plan and coordinate executive travel arrangements and detailed itineraries, including preparing sponsorship letters and obtaining the necessary government authorisations for corporate aircraft operations; negotiate and organise conference facilities, catering services and hotel accommodation for executive visitors, including reviewing and approving invoices for payment; prioritise incoming information and ensure its timely and accurate communication to the Country Chair; ensure that HSE communications are displayed across all office locations; oversee and coordinate the performance of administrative and clerical staff, acting as Team Lead for administrative support at site, including training and directing team activities; independently assess incoming correspondence and redirect it to the appropriate senior management representatives; prepare and format letters, memoranda and other internal and external communications; take meeting minutes and prepare reports and presentations for executive use; organise and maintain filing systems and databases, implementing improvements to information management; independently coordinate and manage residential and household operations, including events, catering, domestic staff, maintenance teams and other daily activities, negotiating terms where applicable and reviewing related invoices; and screen and direct telephone calls and correspondence to the appropriate managers or departments. The role requires excellent time-management skills, the ability to manage complex tasks within demanding deadlines, and a high level of confidentiality and discretion.

Requirements

  • High school diploma or bachelor’s degree in Business Administration or other relevant fields;
  • Minimum of 05 years’ experience as an Executive Assistant, preferably in a multinational company;
  • Fluency in English and Portuguese;
  • Knowledge of French will be considered an advantage;
  • Previous managerial or team leadership experience is desirable;
  • Excellent organisational, planning and time-management skills;
  • Strong written and verbal communication skills;
  • Ability to manage complex schedules, competing priorities and demanding workloads;
  • High level of confidentiality, discretion and professional judgement;
  • Strong interpersonal skills and ability to liaise with senior executives, government officials and external stakeholders;
  • Good knowledge of office administration, document management and reporting processes;
  • Ability to work independently, demonstrate initiative and perform effectively under pressure;
  • Mozambican nationality.

Benefits

The possibility of working in a Company that offers salary conditions compatible with the level of experience and level of responsibility of the role, as well as opportunities for personal development.

APPLICATION DEADLINE: 26th of October 2026.

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