The posting
At Cortland, we operate with a forward-thinking approach that challenges conventional norms and actively seeks insights beyond traditional industry boundaries. As a recognized leader in the multifamily sector, our focus on performance, innovation, and disciplined execution continues to drive strong growth and market leadership. We are committed to building a best-in-class organization by empowering top talent with the resources, autonomy, and support needed to deliver results and advance their careers in a high-performance environment.
Role Overview
As the Procurement Operations Specialist, you'll support day-to-day procurement operations by helping associates and suppliers navigate purchasing, invoicing, and procurement processes. You'll use Coupa and other tools to improve the purchasing experience, strengthen compliance, resolve transactional issues, and support continuous improvement and cost-saving opportunities.
Purchasing & Invoice Operations
- Review purchase requisitions, purchase orders, and invoices in Coupa for corporate and property-level purchasing.
- Troubleshoot ordering issues, including incomplete requisitions, item or supplier identification, and purchasing questions.
- Partner with Accounts Payable, suppliers, and internal teams to resolve invoice discrepancies and exceptions and support timely payment.
- Ensure purchasing activity aligns with approved suppliers, negotiated contracts, procurement policies, and spend guidelines.
Supplier & Catalog Enablement
- Partner with internal stakeholders and suppliers to establish and maintain purchasing catalogs that streamline the purchasing experience.
- Coordinate supplier enablement activities, including punchout catalogs and automated invoice submission.
- Support procurement efforts to standardize purchasing, consolidate suppliers, and increase use of preferred suppliers and negotiated agreements.
Associate Support & Training
- Guide associates on procurement processes and effective use of Coupa for purchasing.
- Create and maintain procurement procedures, job aids, Quick Reference Guides, and training materials.
- Identify training opportunities and help address knowledge gaps across the organization.
- Build productive relationships with associates, suppliers, Accounts Payable, and other cross-functional partners to resolve procurement needs.
Technology, Reporting & Process Improvement
- Support testing, rollout, and adoption of new Coupa functionality and procurement technology enhancements.
- Assist with developing dashboards and reporting to monitor procurement activity, compliance, and performance.
- Identify opportunities to improve procurement processes, the purchasing experience, and operational efficiency.
- Support procurement initiatives, including standardization and cost-saving opportunities.
- Contribute to continuous improvement efforts and perform other duties as assigned.
Qualifications
- Bachelor’s degree in business administration, supply chain management, finance, economics, data analytics, or a related field, or equivalent professional experience.
- 1–2 years of experience in procurement, purchasing operations, supply chain operations, or a related field.
- Experience with procurement or source-to-pay systems preferred; Coupa experience is a plus but not required.
- Familiarity with sourcing and procurement practices in a center-led or shared-services environment preferred.
- Strong analytical, critical-thinking, and problem-solving skills with the ability to make practical recommendations based on available information.
- Strong organizational skills and attention to detail, with the ability to manage multiple priorities and meet deadlines.
- Customer-service mindset with strong interpersonal skills and the ability to build productive relationships with suppliers and internal stakeholders.
- Excellent written, verbal, and presentation skills.
- Proficiency in Microsoft Word, Excel, and PowerPoint.
- Ability to learn and effectively use new technologies, systems, and procurement processes.
- Willingness to seek feedback, ask questions, and continue developing procurement knowledge and skills.
- Experience with procurement, source-to-pay, contract-management, or business-intelligence platforms is preferred.
- Experience in real estate, property management, or facilities management is a plus.
About Cortland
Founded in 2005, Cortland is an international, vertically integrated multifamily real estate investment, development, and management firm with a resident-centric approach to living experiences. Recognized as one of the top 10 multifamily owners and operators in the US, Cortland combines in-house design, construction, and operations to deliver value and innovation across its portfolio.
Join us as we reimagine apartment living and drive outsized returns through purpose, performance, and people.
Cortland is an equal opportunity employer, and we’re proud to support and celebrate diversity in the workplace. We are committed to equal consideration for all qualified applicants regardless of race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, protected veteran status, genetic information or any other characteristic protected by applicable law. If you have a disability and need an accommodation or assistance with the application process and/or using our website, please email [email protected]
Cortland is a drug-free workplace.
Cortland participates in e-verify to verify the employment status of all persons hired to work in the United States.
California Applicant Privacy Notice We collect personal information from all job applicants, including identifiers (e.g., name, contact details), professional or employment information (e.g., résumé, work history, qualifications), and education information. This information is used for recruiting, evaluating your candidacy, conducting interviews, and managing the application process.
California residents may request access to or deletion of their personal information by contacting us at [email protected]
GDPR Statement
When you apply to a job on this site, the personal data contained in your application will be collected by Cortland (“Controller”), which is located at 3424 Peachtree RD NE Suite 300 Atlanta, GA and can be contacted by emailing [email protected] because Controller wishes to evaluate your candidacy for employment at Controller. Your personal data was either obtained from publicly available sources (e.g. LinkedIn) or provided to Controller by someone who referred you for potential employment. Controller’s data protection officer is Greg Shultz, who can be contacted at [email protected]. Your personal data will be processed for the purposes of managing Controller’s recruitment related activities, which include setting up and conducting interviews and tests for applicants, evaluating and assessing the results thereto, and as is otherwise needed in the recruitment and hiring processes. Such processing is legally permissible under Art. 6(1)(f) of Regulation (EU) 2016/679 (General Data Protection Regulation) as necessary for the purposes of the legitimate interests pursued by the Controller, which are the solicitation, evaluation, and selection of applicants for employment.
Your personal data has been shared with Greenhouse Software, Inc., a cloud services provider located in the United States of America and engaged by Controller to help manage its recruitment and hiring process on Controller’s behalf. Accordingly, if you are located outside of the United States, your personal data has been transferred to the United States. Because the European Union Commission has determined that United States data privacy laws do not ensure an adequate level of protection for personal data collected from EU data subjects, the transfer was subject to appropriate additional safeguards under [either the standard contractual clauses or the Privacy Shield]. You can obtain a copy of the standard contractual clauses by contacting us at [email protected]
Your personal data will be retained by Controller as long as Controller determines it is necessary to evaluate your application for employment. Under the GDPR, you have the right to request access to your personal data, to request that your personal data be rectified or erased, and to request that processing of your personal data be restricted. You also have to right to data portability. In addition, you may lodge a complaint with an EU supervisory authority.
