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Open nowPosted 11 days ago

Administrative Assistant

cxb170 open roles

Where
520 8th Ave, New York, NY 10018, USA
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Your applicationOpen nowAdministrative Assistantcxb · 520 8th Ave, New York, NY 10018, USA

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7.8% of postings close within 7 days. Measured by our own scanner across the market.

Share of postings closed within
  1. 1.6%1 day
  2. 3.4%3 days
  3. 7.8%7 days
  4. 14.3%14 days
  5. 33.7%30 days
This job: posted 11 days ago

The posting

Reporting to the Administrative Coordinator, Leasing and Compliance, the Administrative Assistant, Leasing and Compliance supports the efforts to lease up and keep occupied, Breaking Ground's more than 2000 units of supportive housing apartments and in affordable housing that is managed by Breaking Ground and for-profit developers. The Administrative Assistant is responsible for scheduling meetings, answering and directing calls, maintaining office supplies, sending and distributing mail, and other administrative responsibilities. This is a 35 hour work week. ESSENTIAL DUTIES:

Answer the phone, direct calls, take messages  Manage walk-ins and direct people to the appropriate Breaking Ground building, program, or service  Maintain and manage calendars  Compose, type, and edit correspondence, reports, memoranda, and other material  Manage invoices, check requests, and correspondence  Send and distribute mail Keep an updated file of vendors  Track and order supplies  Attend meetings and take notes  Coordinate events  Perform other duties as assigned

  MINIMUM QUALIFICATIONS:                     

High School diploma or equivalent required Minimum 2 years of related work experience Excellent organizational and interpersonal skills Able to work with a diverse and special needs population Able to handle multiple tasks simultaneously Must have excellent written and verbal skills Proficiency with Microsoft Office Suite programs including Word, Excel, Outlook, and Microsoft Teams Experience working with homeless/formerly homeless populations preferred                                

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