The posting
Position : Bookkeeper / Recruitment Administrator
Salary : $800 AUD per month
Working Hours : Part-Time (20 hours per week, schedule to be agreed)
Holidays : TBA
ABOUT THE COMPANY:
An Australian employment and placement provider supporting employers and jobseekers, including skilled Filipino professionals, international students, and migrant jobseekers. Their services include recruitment, training, and career support.
They are seeking a reliable and detail-focused Bookkeeper / Recruitment Administrator to support financial record-keeping and recruitment administration. The successful candidate will help keep accounts, records, and recruitment processes organized and up to date.
ROLE OVERVIEW:
This role combines day-to-day bookkeeping with administrative support for recruitment activities. The successful candidate will maintain accurate financial records, assist with accounts payable and receivable, prepare routine reports and help coordinate recruitment administration.
The candidate should be organized, discreet and comfortable handling confidential financial, client and candidate information. They should be able to manage regular tasks independently and raise discrepancies or questions promptly.
RESPONSIBILITIES:
Bookkeeping & Financial Administration
- Record and maintain accurate financial transactions.
- Prepare and issue invoices and receipts using approved information.
- Track accounts payable and accounts receivable.
- Monitor outstanding invoices and follow up payments as directed.
- Organize and code expense receipts and supporting documents.
- Assist with bank and credit card reconciliations.
- Maintain clear digital records for transactions and financial documents.
- Prepare routine bookkeeping summaries and reports for management.
- Identify missing, inconsistent or unusual information and raise it for review.
- Assist with payroll and timesheet administration as required.
Recruitment Administration
- Maintain accurate and up-to-date candidate, client and placement records.
- Update recruitment trackers, spreadsheets or applicant management systems.
- Assist with formatting candidate profiles, CVs and other recruitment documents.
- Coordinate interview schedules and send approved confirmations or reminders.
- Follow up on outstanding candidate or client information.
- Assist with preparing approved placement and onboarding documents.
- Keep recruitment files organized and handle personal information confidentially.
General Administration
- Manage electronic files and keep documents organized.
- Assist with data entry, spreadsheet updates and routine correspondence.
- Maintain task lists and follow up outstanding administrative actions.
- Provide general administrative support to the team as required.
- Suggest practical improvements to bookkeeping and administration processes.
Authority & Responsibilities
- Management retains responsibility for financial approvals, payment authorization, payroll approval and final review of accounts. The successful candidate will prepare and maintain records, flag discrepancies and submit information for approval.
- Candidate, client and financial information must be handled confidentially.
Requirements
Key Requirements
- Previous experience in bookkeeping, accounts administration or a similar role.
- Practical understanding of invoicing, accounts payable and receivable, and reconciliations.
- Experience with accounting software such as Xero, MYOB or QuickBooks.
- Strong spreadsheet and data-entry skills.
- High attention to detail and numerical accuracy.
- Good written and spoken English.
- Strong organization and time-management skills.
- Ability to manage recurring tasks and meet deadlines.
- Discretion when handling financial, client and candidate information.
- Reliable internet connection and a suitable remote-work environment.
Highly Desirable
- Experience supporting a recruitment, employment or staffing business.
- Familiarity with applicant tracking systems, recruitment CRMs or candidate databases.
- Experience assisting with payroll, timesheets or placement administration.
- Experience working with Australian businesses and documentation.
Tools & Systems
- Xero, MYOB, QuickBooks or similar accounting software
- Microsoft Excel or Google Sheets
- Microsoft 365 or Google Workspace
- Applicant tracking, recruitment CRM or database systems
- Online file storage and document-management tools
