Skip to content
CV Rocket
Get started
How it worksThe enginePricingBlogContactSign in

Open nowPosted 37 days ago

Special Events & Event Services Administrative Coordinator

Davidson53 open roles

Where
Davidson, NC, United States
Get the CV for this job

From $25 per CV, paid once. No subscription.

Your applicationOpen nowSpecial Events & Event Services Administrative CoordinatorDavidson · Davidson, NC, United States

  1. YouYes, apply to this one.

  2. CV RocketCV written for this posting.

  3. 25 readersRecruiter, hiring manager, skeptic. Round after round.

  4. CV RocketApplied on Davidson's own form.

The reply lands in your private mailbox

3×more interviews than doing it yourself with ChatGPT.

The clock on this job

Early applications get read.

8.2% of postings close within 7 days. Measured by our own scanner across the market. Davidson postings stay open a median of 7 days.

Share of postings closed within
  1. 1.9%1 day
  2. 3.8%3 days
  3. 8.2%7 days
  4. 15.2%14 days
  5. 34.2%30 days
This job: posted 37 days ago

Davidson median: 7 days open

The posting

Job Description

Position Summary

The Department of Special Events & Event Services in College Relations at Davidson College seeks a highly professional, proactive, and exceptionally detail-oriented Administrative Coordinator. This role reports to the Senior Director of Special Events & Event Services to manage high level departmental operations. Additionally, it maintains an operational, dotted-line reporting relationship with the Director of Special Events to ensure seamless support of event planning and preparation processes.

This role requires a person with the judgment to support and interact with senior leadership and the organizational acumen to manage complex departmental operations. They will ensure that every engagement, from presidential events to daily operations, upholds the college’s standard of excellence and commitment to hospitality.

Key Responsibilities Management of Departmental Operations

  • Manage high-level departmental needs for the 16-member team, including but not limited to coordinating meeting agendas, monitoring event intake processes, triaging questions and requests from internal partners, and organizing annual strategic planning retreats.
  • Supervise, mentor, and coordinate schedules for 3-5 student staff members who assist the office with daily administrative operations and event preparation tasks.
  • Collaborate with the Administrative Assistant for Event Services to streamline vendor coordination, budget tracking, invoice processing, and timely billing workflows for the larger department.

Event Communications & Guest Relations

  • Manage event communications alongside Special Events staff, from drafting and building to sending personalized emails and invitations through the college's specialized communication databases or CRM platforms.
  • Support the Special Events team in managing critical event workflows, including guest list curation, registration data entry, complex RSVP tracking, and database upkeep in the CRM system.
  • Produce elegant, guest-facing event collateral (e.g., customized nametags, menu cards, and seating charts) utilizing design templates in Canva and production layouts in Avery.
  • Coordinate travel, lodging, and highly detailed itineraries for VIPs, guest speakers, and presidential event invitees guaranteeing a seamless, welcoming experience.
  • Serve as a primary line of contact for alumni, donors, families, trustees, and VIP guests, exercising independent judgment and exceptional discretion to address complex inquiries and accommodation needs.
  • Maintain confidentiality and professional boundaries concerning executive schedules, VIP visitor details, and sensitive college relations database records.

Minimum Qualifications

  • Associate’s degree from an accredited institution.
  • At least 5 years of administrative experience, with a proven track record of supporting executive-level leadership or high-touch hospitality and VIP relations.
  • Demonstrated professional presence and communication skills (verbal, written, and cross-functional) with a highly developed customer service orientation.
  • Superior judgment and decision-making capabilities, with a proven ability to maintain composure under pressure and resolve logistical challenges on the fly.
  • Ability to maintain composure while juggling multiple complex projects and shifting priorities simultaneously in a fast-paced environment.
  • Proficiency with digital productivity tools, including Microsoft Office (Excel, Word, PowerPoint), Google Workspace, Slack, Canva, and modern database structures.
  • Ability to lift 20 lbs and manage occasional physical event setup demands across campus in varying weather conditions.

Preferred Qualifications

  • Bachelor's degree from an accredited college or university.
  • Prior experience working within a higher education or nonprofit advancement environment.
  • Previous experience supervising, scheduling, or mentoring student staff or volunteers.
  • Familiarity with higher education CRM tools (e.g., Blackbaud Raiser's Edge) and campus scheduling platforms (Ad Astra).

Information about how to submit an application can be found at https://employment.davidson.edu

About Us

Davidson is a highly selective, nationally ranked, residential liberal arts college located in Davidson, North Carolina, near Charlotte. We seek to hire talented faculty and staff who are committed to achieving excellence within an inclusive community where diverse backgrounds and perspectives are valued.

From $25, paid onceGet the CV for this job

What happens when you press

One press. We do the rest.

  1. A CV for this posting

    Written against Davidson's own wording, from every piece of relevant proof in your profile.

  2. 25 readers review it

    Recruiter, hiring manager, skeptic and more read every draft, round after round. You get the best round.

    The review screen in CV Rocket: how each CV was read, round by round.

  3. We apply on Davidson's form

    Our application engine gets through the hardest forms there are. Where a question needs you, AI suggests the best answer. Don't want us applying from our IP addresses? Use our Chrome extension: we apply straight from your own browser.

    An application in CV Rocket: every answer filled in on the employer's form.

  4. Every reply, sorted

    Davidson's answer lands in your private mailbox, and we classify it on arrival: interview, question, rejection.

    The CV Rocket inbox: each employer reply classified as an interview, an action or a rejection.

  5. Reply with AI

    AI helps you write the email, checks it and sends it. We show you whether the recruiter read it.

  6. The interview in your calendar

    Full integration with your calendar. The invitation goes straight in.

    An interview invitation in the CV Rocket inbox, added to the candidate's calendar.
Get the CV for this job

From $25 per CV, paid once. No subscription.

Why it works

3×

more interviews than doing it yourself with ChatGPT.

ChatGPT writes a CV and never learns what happened to it. We see every reply. For each CV we know:

  • How it was written, and how the review scored it
  • When we applied, and how long after the posting went up
  • Which posting, which company, which city
  • Who got the interview, and who heard nothing

That is how we know which CVs get called.

Get the CV for this job

From $25 per CV, paid once. No subscription.

The numbers game

More applications. More interviews.

Every application goes out with its own CV, written for that posting and paid once. Send enough of them and the law of large numbers finds you the job.

Get the CV for this job
By hand5–10
With CV Rocket100
applications a day

Nearby

Live postings like this one

Same employer first, then the same role elsewhere.

Before you press

Straight answers

Get the CV for this job

From $25 per CV, paid once. No subscription.

What if my background isn't good enough?

We make the most of the background you have. The CV uses every piece of relevant proof your profile holds, and one of the 25 readers reads your whole profile and flags what the CV left out.

Do you really apply for me?

Yes, on the employer's own form, the hardest ones included. Where a question needs you, you answer it right there and AI suggests the best answer. Don't want us applying from our IP addresses? Use our Chrome extension: we apply straight from your own browser.

Is it a subscription?

No. You pay once per CV, from $25. Every application goes out with its own CV, written for that posting.

One job. One CV.
Paid once.

Pick the posting you want. We write for it, apply for you and catch the reply.

Get the CV for this job

From $25 per CV, paid once. No subscription.