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Open nowFirst seen 18 hours ago

Office & Accounts Administrator

Davies273 open roles

Where
Bangkok, Thailand
Work mode
On site
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Your applicationOpen nowOffice & Accounts AdministratorDavies · Bangkok, Thailand

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The clock on this job

Early applications get read.

13.3% of postings close within 7 days. Measured by our own scanner across the market. Davies postings stay open a median of 7 days.

Share of postings closed within
  1. 2.1%1 day
  2. 4.6%3 days
  3. 13.3%7 days
  4. 21.3%14 days
  5. 35.7%30 days
  6. 59.1%60 days
This job: first seen 18 hours ago

Davies median: 7 days open

The posting

MDD provides niche forensic accounting services to clients mainly in the insurance and legal industries. In our Bangkok offices, we are a small team, and as such the Office Administrator role is critical to the continued effectiveness and efficiency of the Senior Accountants and Partners it supports.

This role requires 5-day office attendance in the Si Lom subdistrict of Bangkok.

Key Responsibilities

Office Admin

  • Manage purchasing activities, office supplies inventory and vendor relationships.
  • Oversee the day-to-day operation of the Bangkok office and coordinate closely with Singapore Office to ensure smooth business operations.
  • Maintain a high level of professionalism, attention to detail and operational efficiency.
  • Coordinate a travel arrangement, including transportation, and restaurant bookings.
  • Provide administrative support to stakeholders and team members on assigned tasks.
  • Assist with preparation of event and seminar materials, merchandise management, and client communication.

Document Management

  • Manage and maintain company documents in compliance with Thai cooperate and regulatory requirements,
  • Ensure document accuracy, consistency and proper record and tracking.

Finance / Accounting Admin

  • Focus on Accounts Receivable / Money Collection
  • Coordinate with the Singapore Finance team on billing process, invoice issuance payment collection and invoice follow up.
  • Support stamp duty submissions and related document
  • Manage petty cash and expense reimbursement.
  • Timesheet and expenses report

IT Support

  • Provide basic IT support and troubleshooting assistance for office equipment and device.

Marketing

  • Helping to plan and organise client events, such as coordinating with the venue and catering
  • Review invitation and follow up with registrants
  • Prepare, manage and purchase of merchandise
  • Assist in presentation preparation as needed
  • Handle client enquiries
  • Maintain client contact database
  • Assist in external marketing requirement as requested (Ciarb treasury duties

Skills, Knowledge & Expertise

  • Minimum 3 years of experience in General Administration or Office Administration.
  • Strong organizational skills with excellent attention to detail and the ability to manage multiple priorities effectively.
  • Strong command of both written and spoken English and Thai at a business-professional level.
  • Excellent communication and coordination skills, with the ability to build effective relationships with internal and external stakeholders.
  • Ability to work independently with a proactive and solution-oriented mindset.
  • Results-driven with strong time management skills and a focus on operational efficiency.
  • Comfortable working in a small team environment and collaborating across functions.
  • Proficient in Microsoft Office applications (Excel, Outlook, Teams, and PowerPoint).

Job Benefits

MDD provides a market competitive base salary, participation in the discretionary bonus plan and a benefits package which includes private medical insurance, life and long term disability insurance as well as 18 days annual leave on commencement.

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