Skip to content
CV Rocket
Get started
How it worksThe enginePricingBlogContactSign in

Open nowPosted 4 days ago

Coordinator, Reception/ Conference Services

davispolk34 open roles

Pay
$70,000 – $80,000 a year
Where
Washington
Work mode
On site
Get the CV for this job

From $25 per CV, paid once. No subscription.

Your applicationOpen nowCoordinator, Reception/ Conference Servicesdavispolk · Washington

  1. YouYes, apply to this one.

  2. CV RocketCV written for this posting.

  3. 25 readersRecruiter, hiring manager, skeptic. Round after round.

  4. CV RocketApplied on davispolk's own form.

The reply lands in your private mailbox

3×more interviews than doing it yourself with ChatGPT.

The clock on this job

Early applications get read.

11.8% of postings close within 7 days. Measured by our own scanner across the market. davispolk postings stay open a median of 7 days.

Share of postings closed within
  1. 2.1%1 day
  2. 4.4%3 days
  3. 11.8%7 days
  4. 18.6%14 days
  5. 35.6%30 days
  6. 45.1%60 days
This job: posted 4 days ago

davispolk median: 7 days open

The posting

Davis Polk & Wardwell LLP (including its associated entities) is an elite global law firm with world-class practices across the board. Clients know they can rely on Davis Polk for their most challenging legal and business matters. From offices in the world's key financial centers and political capitals, our more than 1,000 lawyers collaborate seamlessly to deliver exceptional service, sophisticated advice and creative, practical solutions. Visit davispolk.com.

Position Summary

The Coordinator, Reception/Conference Services serves as a key ambassador of the Firm and is responsible for creating an exceptional first impression for clients, visitors, and business partners. This individual plays a central role in maintaining a highly professional, discreet, and service-oriented front-of-house environment while ensuring the seamless coordination of reception operations and conference room activity. The ideal candidate brings sound judgment, poise, attention to detail, and a commitment to delivering a best-in-class hospitality experience consistent with the standards of a premier law firm.

Essential Duties and Responsibilities

Typical responsibilities include, but are not limited to, the following:

  • Welcome clients, visitors and other guests with professionalism and discretion, ensuring a polished and attentive arrival experience.
  • Serve as first point of contact for guests and provide assistance as needed ensuring a high level of service.
  • Notify attorneys and business services personnel of guest arrivals and escort or direct visitors to the appropriate office or conference room.
  • Monitor guest wait times and proactively communicate with internal contacts to ensure visitors are received promptly.
  • Maintain the appearance, order, and readiness of the reception area and conference room spaces to reflect the Firm’s professional standards at all times.
  • Coordinate conference room and visitor office reservations, confirmations, and scheduling logistics with accuracy and attention to detail.
  • Obtain required approvals for meetings that are personal, non-firm related, or otherwise outside-standard Firm-sponsored activity.
  • Liaise with internal service departments to coordinate room setup, catering, technology, teleconference arrangements, and other meeting support needs.
  • Answer calls to the Firm’s main telephone line in a polished and professional manner and route inquiries appropriately.
  • Partner with Security regarding visitor access matters and promptly report any unauthorized or suspicious individuals.
  • Assist with special projects as directed.

Qualifications/Position Requirements

  • Exceptional client service skills and a hospitality-driven mindset.
  • Professional presence, sound judgment, and interpersonal sophistication appropriate for a premier law firm environment.
  • Excellent verbal and written communication skills, with a polished and courteous manner.
  • Strong organizational skills and the ability to manage multiple priorities with efficiency and composure.
  • High level of discretion and the ability to handle confidential Firm and client information with sensitivity.
  • Strong attention to detail and commitment to accuracy in scheduling, communications, and presentation.
  • Ability to work collaboratively and effectively with attorneys, senior management, business services professionals, clients, and visitors.
  • Dependable, punctual, and flexible with respect to scheduling and operational needs.
  • Proficient in Microsoft Office, including Word, Excel, and Outlook, and comfortable using a variety of technology.
  • Proficient in Conference Room Booking systems.

Education and/or Experience

  • High School diploma or equivalent required.
  • College experience is a plus.
  • Minimum three years of experience in reception, conference services, hospitality or other high-touch client-facing professional environment preferred.
  • Prior experience in a law firm, financial services, corporate headquarters, or other professional services setting is strongly preferred.

Compensation

The expected base salary for this position ranges from $70,000 - $80,000. Salary offers are based on a wide range of factors including relevant skills, training, experience, education, anticipated assignment, and, where applicable, licensure or certifications obtained. Market and organizational factors are also considered. Davis Polk offers a competitive salary and comprehensive benefits package.

From $25, paid onceGet the CV for this job

What happens when you press

One press. We do the rest.

  1. A CV for this posting

    Written against davispolk's own wording, from every piece of relevant proof in your profile.

  2. 25 readers review it

    Recruiter, hiring manager, skeptic and more read every draft, round after round. You get the best round.

    The review screen in CV Rocket: how each CV was read, round by round.

  3. We apply on davispolk's form

    Our application engine gets through the hardest forms there are. Where a question needs you, AI suggests the best answer. Don't want us applying from our IP addresses? Use our Chrome extension: we apply straight from your own browser.

    An application in CV Rocket: every answer filled in on the employer's form.

  4. Every reply, sorted

    davispolk's answer lands in your private mailbox, and we classify it on arrival: interview, question, rejection.

    The CV Rocket inbox: each employer reply classified as an interview, an action or a rejection.

  5. Reply with AI

    AI helps you write the email, checks it and sends it. We show you whether the recruiter read it.

  6. The interview in your calendar

    Full integration with your calendar. The invitation goes straight in.

    An interview invitation in the CV Rocket inbox, added to the candidate's calendar.
Get the CV for this job

From $25 per CV, paid once. No subscription.

Why it works

3×

more interviews than doing it yourself with ChatGPT.

ChatGPT writes a CV and never learns what happened to it. We see every reply. For each CV we know:

  • How it was written, and how the review scored it
  • When we applied, and how long after the posting went up
  • Which posting, which company, which city
  • Who got the interview, and who heard nothing

That is how we know which CVs get called.

Get the CV for this job

From $25 per CV, paid once. No subscription.

The numbers game

More applications. More interviews.

Every application goes out with its own CV, written for that posting and paid once. Send enough of them and the law of large numbers finds you the job.

Get the CV for this job
By hand5–10
With CV Rocket100
applications a day

Nearby

Live postings like this one

Same employer first, then the same role elsewhere.

Before you press

Straight answers

Get the CV for this job

From $25 per CV, paid once. No subscription.

What if my background isn't good enough?

We make the most of the background you have. The CV uses every piece of relevant proof your profile holds, and one of the 25 readers reads your whole profile and flags what the CV left out.

Do you really apply for me?

Yes, on the employer's own form, the hardest ones included. Where a question needs you, you answer it right there and AI suggests the best answer. Don't want us applying from our IP addresses? Use our Chrome extension: we apply straight from your own browser.

Is it a subscription?

No. You pay once per CV, from $25. Every application goes out with its own CV, written for that posting.

One job. One CV.
Paid once.

Pick the posting you want. We write for it, apply for you and catch the reply.

Get the CV for this job

From $25 per CV, paid once. No subscription.