The posting
Job Description
This vacancy is available within the Watershed Management Department.
Grade: 11 Salary Range: $19.52 - $31.43/hour depending on experience FLSA: Nonexempt
Purpose of Classification:
The purpose of this classification is to process internally approved requisitions and training requests for the County, while serving as a point of contact between vendors, various County departments, and the public. Also, orders goods and services, processes payments to the vendors, and registers training in a timely fashion.
Essential Functions:
The following duties are normal for this position. The omission of specific statements of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned.
Enters requisitions approved through internal hierarchy of approval; confirms requested items listed on requisitions match up with description and prices provided in quotes; ensures quotes are up to date to reflect most accurate pricing; and verifies there is a current contract matching the vendor(s) for the goods or services being requested.
Confirms and notates when items have been received by the requester(s) to process payment for the vendor; reconciles discrepancies on packing slips and invoices; ensures vendors are paid timely; provides requests for confirmation of receipt; requests packing slips; and checks additional items to document request/receipt of items without an approved purchase order (PO).
Communicates with Purchasing to ensure that Purchase Orders are assigned; enters requisitions and monitors data in departmental database to ensure purchase orders are assigned in a timely fashion; follows-up with Purchasing & Contracting to ensure orders are processed and provides updates to requesters and vendors regarding status of purchase orders; and requests or writes emergency purchase requests or Sole Source letters in order to expedite request for a purchase order.
Communicates with the vendors to receive information needed to create purchase orders; updates status of orders on invoices and reconciles those documents; requests information to add suppliers or update supplier information in the online system; receives documents and may contact vendors for an invoice(s) to reconcile discrepancies in pricing or quantity; and reconciles bills to original amounts requested on PO's.
Prepares and processes training and travel requests; receives requests and transfers information onto form submitted to Accounting Services Division along with registration, lodging, and transportation checks; reconciles travel advances to ensure all travel is up to date and resolved in a timely manner; and maintains files for procurement and training/travel documents.
Minimum Qualifications: High school diploma or GED required, additional college coursework in Booking/Accounting, Business Administration, or Computer Operations preferred; two years of experience in office procedures, accounting, or customer service; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job.
Specific License or Certification Required: None.
Supplemental Information:
*To be considered for this position, you must pass a pre-hire assessment.
You will be evaluated on Data Entry, Filing, Spelling, Proofreading, and Math. The time limit and passing score for each assessment module are listed below:
*Offer is contingent upon the successful completion of a background investigation and pre-employment physical and a drug/alcohol screen.
