The posting
FAMILY OFFICE OPERATIONS ASSOCIATE H/FLuxembourg CDIAbout the companyDO Recruitment Advisors is an award-winning boutique recruitment firm based in Luxembourg, connecting talented professionals with leading financial services and corporate clients. We take a personalised approach to understand you and your ambitions, offering tailored guidance, exclusive opportunities, and long-term career support in environments where you can grow and thrive.We are committed to protecting your privacy and keeping your personal data confidential. Before submitting your application, please take a moment to review our Privacy Policy.About the roleWe are recruiting for a private family office being established in Luxembourg a dynamic Family Office Operations Associate.This is a hands-on role offering the opportunity to work closely with the principal and be involved in a wide range of operational, administrative and investment-related matters. The ideal candidate will be highly organised, proactive and comfortable managing several topics simultaneously, with a strong sense of ownership and confidentiality.The role will cover:Real Estate:• Managing loans and financing.• Coordinating the maintenance and management of real estate assets.• Supervising short-term rental agencies.• Managing purchase and lease agreements.• Monitoring tax matters related to properties.• Supporting corporate structuring.• Maintaining P&Ls for each property.• Coordinating payments and bank transfers with accountants and tax advisors.Private Equity & Investments:• Managing investment agreements and documentation.• Monitoring investment-related payments and transfers.• Tracking and updating valuations.• Maintaining accurate records of investments and returns.Vehicles & Transportation:• Managing the purchase and administration of cars, aircraft and boats.• Coordinating insurance matters.• Monitoring registrations and related documentation.• Managing tax payments.• Coordinating maintenance and servicing.• Managing parking arrangements.General Family Office Operations:• Monitoring overall P&Ls and financial information.• Managing bank accounts and payments.• Coordinating tax administration and filings.• Maintaining an up-to-date overview of all assets and their performance.• Preparing and maintaining Excel-based reporting and tracking tools.• Handling ad hoc requests, including travel and flight arrangements.• Liaising with external advisors, including accountants, tax advisors, lawyers and real estate professionals.The role is based in Luxembourg and requires a high level of availability and responsiveness, particularly given the fast-paced and highly hands-on nature of the environment.Profile sought• Dynamic and highly motivated professional, ideally early to mid-career.• Excellent organisational and structuring skills.• Extremely responsive and able to manage urgent requests efficiently.• Comfortable working in a fast-paced, demanding and entrepreneurial environment.• Strong attention to detail and ability to keep track of multiple assets, transactions and deadlines.• Excellent Excel and reporting skills, with the ability to provide a clear overview of assets and financial information at short notice.• Hands-on mindset, with a willingness to take ownership and get involved in a broad range of tasks.• Strong communication skills and ability to work effectively with external advisors and service providers.• High level of discretion and confidentiality.• Fluent English required; French and/or other European languages would be an advantage.• Willingness to work from the Luxembourg office.• High availability, including outside standard working hours when required.This is an opportunity for someone looking to join a newly established family office and play a key role in building its operations from the ground up.Application process:As an equal opportunity employer, we embrace diversity and welcome applicants from all backgrounds. Please note, however, that candidates must possess a valid Luxembourg work permit. As we represent our clients, we are required to submit only those who meet this requirement. Unfortunately, if you do not have a valid work permit, we will not be able to consider your application.If you are selected for the position, you will be asked to provide supporting documentation, such as copies of your diplomas, proof of prior employment, and a standard criminal record check, as part of the final steps in our recruitment process.We appreciate your interest in our company and look forward to the possibility of working together.
