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Open nowPosted 584 days ago

Office Assistant (Part-Time) (m/f/d)

deltaconX AG12 open roles

Where
Vaikoon GmbH - AT, Austria
Work mode
Hybrid
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Your applicationOpen nowOffice Assistant (Part-Time) (m/f/d)deltaconX AG · Vaikoon GmbH - AT, Austria

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The clock on this job

Early applications get read.

12.3% of postings close within 7 days. Measured by our own scanner across the market.

Share of postings closed within
  1. 2.1%1 day
  2. 4.5%3 days
  3. 12.3%7 days
  4. 19.3%14 days
  5. 35.6%30 days
  6. 58.1%60 days
This job: posted 584 days ago

The posting

Job description

Location: Vienna, Austria

Working hours: Part-time (20 Hours per week)

With our unified SaaS platform deltaconX, we simplify regulatory compliance, to streamline transaction reporting processes. Since the market launch in 2013, we have been committed to helping businesses meet evolving regulatory demands efficiently.

Our platform is a one stop shop for our clients to be compliant with key regulations like EMIR, MiFIR, SFTR, FinfraG, MAS, USDF, ASIC, HKMA, REMIT and many more. As we continue to grow through our Go-Global initiative and strategic partnerships, we are looking for talented individuals to join us in shaping the future of regulatory compliance and delivering innovative solutions to our clients.

To support our daily operations, we are looking for a reliable and organized Office Assistant who enjoys helping keep things running smoothly behind the scenes. This role supports our office administration, onboarding activities, logistics, and day-to-day organizational tasks. You will work closely with different teams across the company and help ensure that our office and administrative processes run efficiently and smoothly.

Your Responsibilities:

  • Support day-to-day office administration and organizational activities.
  • Assist with ordering and managing office supplies and refreshments.
  • Coordinate deliveries, shipments, and office logistics.
  • Support employee onboarding and offboarding activities.
  • Prepare and distribute company equipment, access cards, and welcome packages.
  • Maintain inventory records for company assets and office equipment.
  • Assist with organizing team events and company gatherings.
  • Support the maintenance of company documents, templates, and internal records.
  • Provide general administrative support to different departments as required.

Your Profile:

  • Actively pursuing or having completed a degree in Business Administration, Economics, Human Resources, Management, or a comparable field.
  • Previous experience in a similar administrative, organizational, or office support role is welcome.
  • Strong organizational skills and attention to detail.
  • Reliable, structured, and proactive working style.
  • Good knowledge of Microsoft Office applications.
  • Fluent German (C1 or better) and English (B2 or better) communication skills.
  • Comfortable handling administrative and coordination tasks.
  • Friendly, professional, and service-oriented attitude.
  • Ability to work independently and manage multiple tasks simultaneously.

Beyond the core responsibilities of this role, you will have the opportunity to gain insights into various areas of the business, including HR administration, finance operations, onboarding and offboarding processes, IT asset management, and general business operations. While these topics are not primary responsibilities of the position, they provide valuable exposure to how a growing international SaaS company operates.

Job benefits

  • A flexible part-time role a hybrid working model (60% onsite, 40% home office) with adaptable working hours.
  • An interesting and varied role within a growing international SaaS company.
  • A modern office in the myHive Twin Towers at Wienerberg with excellent infrastructure.
  • Flat hierarchies and short decision-making paths.
  • A supportive and collaborative working environment.
  • Access to modern AI tools with encouragement to actively use them in your daily work.
  • Subsidized gym membership.
  • Annual Wiener Linien public transport pass or equivalent contribution toward a parking space (parking subject to additional monthly cost).
  • Secure bike parking with shower facilities.
  • Private pension plan after 2 years with the company.

At this time, we can only consider applications from EU citizens or Red-White-Red Card holders.

We are dedicated to cultivating a fair and inclusive workplace rooted in trust and mutual respect. Embracing diversity is fundamental to our success, and we strive to build a team that reflects a broad range of backgrounds, perspectives, and talents.

For this position, we offer a gross annual salary starting at EUR 17.606,49 on a 20-hour basis, taking into consideration the appropriate classification according to the valid IT collective agreement and the willingness to overpay based on qualifications and professional experience.

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