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Open nowFirst seen 37 hours ago

Personal Assistant/Office Coordinator

DHD Consulting496 open roles

Where
Wendell, North Carolina, United States
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Your applicationOpen nowPersonal Assistant/Office CoordinatorDHD Consulting · Wendell, North Carolina, United States

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  2. CV RocketCV written for this posting.

  3. 25 readersRecruiter, hiring manager, skeptic. Round after round.

  4. CV RocketApplied on DHD Consulting's own form.

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The clock on this job

Early applications get read.

11.9% of postings close within 7 days. Measured by our own scanner across the market.

Share of postings closed within
  1. 2.1%1 day
  2. 4.4%3 days
  3. 11.9%7 days
  4. 18.6%14 days
  5. 35.6%30 days
  6. 45.1%60 days
This job: first seen 37 hours ago

The posting

KEY RESPONSIBILITIES OF JOB-

-Manage professional and personal scheduling for the CEO and Deputy CEO, including agendas, mail, email, calls, travel arrangements, etc.

-Coordinate complex scheduling and extensive calendar management, as well as management of content and flow of information to the Executive team.

-Manage, coordinate, and arrange Executives' travel and travel-related activities, including hotel booking, transportation, and meal coordination. -Coordinate Executive functions, coordinate hospitality needs, and host company guests as needed. -Ensure Executive hospitality needs are met during all company functions. -For external events create itineraries, arrange transportation and all Executive and VIP guest travel needs. -Maintain professionalism and strict confidentiality with all materials, and always exercise extreme discretion. -Prepare Word, Excel, PowerPoint presentations, agendas, reports, and special projects in support of the Executive team and organizational goals as needed. -Draft and prepare correspondence for internal and external announcements. -Manage communication between upper management and employees, liaising with internal and external Executives on various projects and tasks. -Plan and orchestrate work to ensure the senior Executives priorities are met, organizational goals are achieved, and best practices are upheld. -Conserve the Executives time by reading, researching, collecting, and analyzing information as needed, in advance. -Perform administrative and office support. -Complete personal errands for the Executive team as needed. -Manage Benefits, Expense and Tax reports for the Executive team on a consistent basis. -Manage schedules for conference and community spaces, assisting department leads with set up and break down of meetings in conference rooms. -Assist in coordinating employee events such as company holiday party, employee appreciation, etc. -Monitor and order supplies for Executive Lounge, as well as keeping the Lounge clean and fully stocked; sometimes needed to go on company shopping trips. -Assist Day Porter with the regular maintenance and restocking of breakrooms; manage food supply in office common spaces (fruit, bread station, etc.) as needed. -Distribute mail to appropriate individuals within the office. -Assist with department projects as needed

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