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Open nowPosted 18 hours ago

Administration - PA-Administrative Assistant

diobr17 open roles

Where
Catholic Diocese of Baton Rouge, P.O. Box 2028, Baton Rouge, Louisiana, United States of America
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Your applicationOpen nowAdministration - PA-Administrative Assistantdiobr · Catholic Diocese of Baton Rouge, P.O. Box 2028, Baton Rouge, Louisiana, United States of America

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The clock on this job

Early applications get read.

13.8% of postings close within 7 days. Measured by our own scanner across the market. diobr postings stay open a median of 24 days.

Share of postings closed within
  1. 2.2%1 day
  2. 4.7%3 days
  3. 13.8%7 days
  4. 22.3%14 days
  5. 37.8%30 days
  6. 59.0%60 days
This job: posted 18 hours ago

diobr median: 24 days open

The posting

St. Theresa of Avila Catholic Church

JOB DESCRIPTION

Position Title: Bilingual Administrative Assistant to the Pastor (full-time)

Qualifications and Expectations

Required:

Practicing Catholic in good standing

Language Requirements: English fluency required; Spanish proficiency of B2 (Independent User) or higher on the Common European Framework of Reference for Languages (CEFR) required.

Preferred:

Experience working within parish, diocesan, or nonprofit settings

Experience in graphic design using Canva

Work experience and skills:

3-5 years of experience in administrative or office support.

Proficiency in Google Docs and Microsoft Office.

Strong organizational, communication, and interpersonal skills.

Strong attention to detail and ability to manage multiple responsibilities effectively.

Maintains consistent follow-through on communications and outstanding action items.

Work environment:

Full-time parish office setting

Requires some evening and weekend availability

This is an office position in a 2-story building. Ability to climb flights of stairs is required.

Key Responsibilities

Assist the Pastor in all administrative tasks

Work with the pastor on daily tasks

Process letters and communications from the pastor’s office

Maintain pastor’s files

Help manage scheduling of pastoral requests

Assist in editing and proofreading parish correspondence as needed.

Coordinate Sacramental and Liturgical Celebrations

Prepare clergy binders for all Masses

Communicate with volunteer leads regarding liturgical minister needs

Assist in training of liturgical ministers

Coordinate the planning, scheduling, and preparation of parish funerals, weddings and other sacramental needs.

Serve as a primary point of communication for families and couples throughout the preparation processes.

Collaborate with the pastor, parish staff, and ministry leaders to ensure celebrations are properly organized and supported.

Coordinate personnel, facilities, documentation, and other logistical needs associated with these celebrations.

Other document drafting, editing, formatting and proofing as needed.

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