Skip to content
CV Rocket
Get started
How it worksThe enginePricingBlogContactSign in

Open nowPosted 29 days ago

Senior Project Coordinator - Sports Venue

Diversified79 open roles

Where
Chicago, IL, USA
Get the CV for this job

From $25 per CV, paid once. No subscription.

Your applicationOpen nowSenior Project Coordinator - Sports VenueDiversified · Chicago, IL, USA

  1. YouYes, apply to this one.

  2. CV RocketCV written for this posting.

  3. 25 readersRecruiter, hiring manager, skeptic. Round after round.

  4. CV RocketApplied on Diversified's own form.

The reply lands in your private mailbox

3×more interviews than doing it yourself with ChatGPT.

The clock on this job

Early applications get read.

7.8% of postings close within 7 days. Measured by our own scanner across the market.

Share of postings closed within
  1. 1.6%1 day
  2. 3.4%3 days
  3. 7.8%7 days
  4. 14.3%14 days
  5. 33.7%30 days
This job: posted 29 days ago

The posting

Job Summary The Senior Project Coordinator (Sr. PC) is an integral member of the project team responsible for organizing, controlling, executing, and facilitating project activities. The Sr. Project Coordinator supports the logistics, planning, coordination, and project finances throughout the project lifecycle. Sr. Project Coordinators will work with the Sales and Technical Operations teams and will assist with project kick-offs, equipment ordering/tracking, through project closeout procedures. This includes, but not limited to, creating project documents, coordinating vendors, tracking procurement, scheduling and attending project meetings, as well as other project related tasks. The Sr. Project Coordinator works closely with the Project Management and Technical Operations Teams to ensure project success.  Primary Duties and Responsibilities

Review project conversions and budgets to confirm that they align with customer purchase orders and contracts. Coordinates with sales and PM to resolve issues. Provides efficient, accurate, and effective administrative support to the Tech Ops  department. Provides general administrative support for Project Teams and local management,  depending on office location. Assists the project team in staying current and compliant with Diversified policies,  procedures, and standards.  Coordinates with designated AR staff to initiate regular project billings per contract  requirements and established billing rules. Including AIA billing documents if applicable.  Provides project support mainly during the Initiating, Purchasing, and Closing Project Phases but is involved in the entire project lifecycle.  Assist in posting all critical project documentation on enterprise document management portals.  Is the primary interface between the PM and the Procurement Group.  Assist in the management of the Bill of Materials (BoM) for active projects.  Works with Shipping & Receiving to help coordinate project deliveries.  Coordinate onsite deliveries, inventory, and other onsite tasks as needed.  Attends training classes as required by the needs of the department and assigned by management. 

DAILY  

Provide administrative support for Project Managers regarding equipment ordering,  tracking and documentation. Facilitate subcontractor/vendor quote approvals.  Check on equipment delivery status for active projects and follow up with order entry on  any unreceived or unpurchased items from POs, etc. 

  WEEKLY  

Attend project meetings, internal and external.  Review and prepare billing submittals for AR.  Review Project financials. 

  MONTHLY  

Organize monthly Cost reports for active projects.  Review and prepare billing submittals for AR.  Project closeout checklist tasks.  Reproduce needed forms for project preparation. 

Education & Certifications

High School Diploma or equivalent AVIXA CTS or Industry Certifications

Competencies, Skills and Experiences Required

5+ years of experience in a Project Coordinator support role and/or projects-related role.  Experience with MS Office suite of software products with an emphasis on Excel, Word, Outlook, PowerPoint plus Adobe skills. Familiarity with Accounting Systems. Experience with Project management software, such as MS Project required.  Ability and willingness to mentor other team members.  Empowered to act on behalf of PM when necessary.  Must be able to perform work duties in a team-oriented environment as well as remote locations.  Effectively communicate both orally and written, relevant project information to the project team.  Ability to adapt to shifting priorities seamlessly.  Manage daily demands and timelines through analytical and problem-solving capabilities.  Reacts to project adjustments and alterations promptly and efficiently.  Skills to elicit cooperation from a wide variety of sources and all departments within the company.  Well organized with the ability to rapidly switch tasks.  Adept at conducting research into project-related issues and products.  Ability to prioritize and execute tasks in a high-pressure environment is crucial.

  Desired  

Technical/business degree or equivalent work experience preferred.  Microsoft Teams Dynamics 365 General Contractor, Construction, Security, Integration background Familiarity with AIA, Prevailing Wage, documents, and process Client management skills Strong financial acumen

Decision Making Authority The Sr. PC is responsible for providing project support for Project Managers. They should work collaboratively with their project teams and supervisor to manage bandwidth and tasks. The Sr. PC will always get direction from the PM’s and management on any difficult or unusual situations. Physical Working Environment The physical demands described here are representative of those that may be met by an employee. The employee can typically spend less than 20% of their time on their feet and be required to be mobile around the office. The individual is regularly required to use keyboards, and mice. Specific vision abilities required for this job include close vision, distance vision, peripheral vision and depth vision. The employee will experience normal office conditions and be required to use office equipment such as computers, peripherals, etc. 

From $25, paid onceGet the CV for this job

What happens when you press

One press. We do the rest.

  1. A CV for this posting

    Written against Diversified's own wording, from every piece of relevant proof in your profile.

  2. 25 readers review it

    Recruiter, hiring manager, skeptic and more read every draft, round after round. You get the best round.

    The review screen in CV Rocket: how each CV was read, round by round.

  3. We apply on Diversified's form

    Our application engine gets through the hardest forms there are. Where a question needs you, AI suggests the best answer. Don't want us applying from our IP addresses? Use our Chrome extension: we apply straight from your own browser.

    An application in CV Rocket: every answer filled in on the employer's form.

  4. Every reply, sorted

    Diversified's answer lands in your private mailbox, and we classify it on arrival: interview, question, rejection.

    The CV Rocket inbox: each employer reply classified as an interview, an action or a rejection.

  5. Reply with AI

    AI helps you write the email, checks it and sends it. We show you whether the recruiter read it.

  6. The interview in your calendar

    Full integration with your calendar. The invitation goes straight in.

    An interview invitation in the CV Rocket inbox, added to the candidate's calendar.
Get the CV for this job

From $25 per CV, paid once. No subscription.

Why it works

3×

more interviews than doing it yourself with ChatGPT.

ChatGPT writes a CV and never learns what happened to it. We see every reply. For each CV we know:

  • How it was written, and how the review scored it
  • When we applied, and how long after the posting went up
  • Which posting, which company, which city
  • Who got the interview, and who heard nothing

That is how we know which CVs get called.

Get the CV for this job

From $25 per CV, paid once. No subscription.

The numbers game

More applications. More interviews.

Every application goes out with its own CV, written for that posting and paid once. Send enough of them and the law of large numbers finds you the job.

Get the CV for this job
By hand5–10
With CV Rocket100
applications a day

Nearby

Live postings like this one

Same employer first, then the same role elsewhere.

Before you press

Straight answers

Get the CV for this job

From $25 per CV, paid once. No subscription.

What if my background isn't good enough?

We make the most of the background you have. The CV uses every piece of relevant proof your profile holds, and one of the 25 readers reads your whole profile and flags what the CV left out.

Do you really apply for me?

Yes, on the employer's own form, the hardest ones included. Where a question needs you, you answer it right there and AI suggests the best answer. Don't want us applying from our IP addresses? Use our Chrome extension: we apply straight from your own browser.

Is it a subscription?

No. You pay once per CV, from $25. Every application goes out with its own CV, written for that posting.

One job. One CV.
Paid once.

Pick the posting you want. We write for it, apply for you and catch the reply.

Get the CV for this job

From $25 per CV, paid once. No subscription.