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Open nowPosted 11 hours ago

Executive or Team Assistant

DTCP7 open roles

Where
Valencia, Spain
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Your applicationOpen nowExecutive or Team AssistantDTCP · Valencia, Spain

  1. YouYes, apply to this one.

  2. CV RocketCV written for this posting.

  3. 25 readersRecruiter, hiring manager, skeptic. Round after round.

  4. CV RocketApplied on DTCP's own form.

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The clock on this job

Early applications get read.

11.5% of postings close within 7 days. Measured by our own scanner across the market. DTCP postings stay open a median of 6 days.

Share of postings closed within
  1. 2.0%1 day
  2. 4.3%3 days
  3. 11.5%7 days
  4. 18.1%14 days
  5. 35.6%30 days
  6. 44.6%60 days
This job: posted 11 hours ago

DTCP median: 6 days open

The posting

Job Summary

We are seeking a highly organized, proactive, and detail-oriented Executive or Team Assistant (m/f/d) to support our Partners and Managing Directors across multiple locations in Europe and beyond.

This is a dedicated executive support role where excellence in organization, discretion, and anticipating needs are essential. As part of our collaborative Assistant team, you will ensure seamless day-to-day operations by managing complex schedules, coordinating international travel, and providing exceptional administrative support in a fast-paced environment.

Key Responsibilities

  • Manage complex executive calendars across multiple time zones, proactively identifying and resolving scheduling conflicts
  • Screen and prioritize emails, calls, and other communications, and draft routine correspondence such as meeting confirmations and scheduling requests
  • Coordinate international travel, including flights, accommodation, ground transportation, visas where applicable, and detailed itineraries, with the flexibility to adapt plans at short notice
  • Process expense reports, quarterly time tracking, invoices, and procurement related to executive activities
  • Prepare reports, presentations, and other meeting materials as required
  • Coordinate internal and external meetings and events, including room bookings, catering, guest registration, and restaurant reservations
  • Handle highly confidential information with the utmost discretion and professionalism
  • Act as a trusted liaison between executives and internal and external stakeholders, including investors, portfolio companies, and advisors
  • Track follow-up actions and key deadlines arising from meetings to ensure timely execution
  • Collaborate closely with Executive Assistants across all offices, providing support and coverage during absences
  • Contribute to firm-wide initiatives and special projects, including internal and external events and merchandising activities

Essential Attributes:

  • 3-5+ years of experience as an Executive Assistant, Personal Assistant, or in a comparable executive support role
  • Exceptional organizational skills with outstanding attention to detail
  • Excellent time management skills and the ability to prioritize multiple competing demands
  • Strong interpersonal and communication skills, with confidence interacting at all levels of seniority
  • Advanced proficiency in Microsoft 365 (Outlook, Word, Excel, PowerPoint, Teams), Zoom, and the ability to quickly adopt new business systems, including travel, expense, and AI-enabled productivity tools
  • Absolute discretion and professionalism when handling confidential information
  • Calm, resourceful, and solution-oriented under pressure
  • Highly proactive, anticipating executive needs before they arise
  • Business-fluent English is essential; German would be an advantage

Preferred Attributes

  • Experience in Private Equity, Venture Capital, consulting, finance or insurance sector
  • Experience in premium guest services, luxury travel, or other high-service environments where anticipating client needs is critical.
  • Strong digital aptitude and enthusiasm for leveraging new technologies to improve efficiency and productivity
  • Bachelor’s degree preferred

What we Offer

  • A stable and highly valued role within a leading international investment firm
  • Close collaboration with senior leadership across multiple international offices
  • A welcoming and experienced Executive Assistant team, with a collaborative culture and strong mutual support
  • A modern office in the heart of sunny Valencia
  • Flexibility to work from home one day per week
  • Weekly delivery of office snacks, fresh fruit, and beverages
  • Unlimited freshly brewed coffee from our bean-to-cup coffee machine
  • Company-paid Uber Eats when working in the office after 7:00 pm
  • Company-paid Free Now ride home when working in the office after 9:00 pm
  • Opportunities to contribute to firm-wide initiatives and grow within a collaborative, international environment
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