The posting
Under the direction of the Human Resource Manager, the HR Generalist - Benefits/HRIS Coordinator is responsible for performing all functions associated with the administration of the Authority’s employee benefit programs. Maintain and coordinate all aspects of employee benefits to include, but not limited to, health insurance, dental, vision, short-term disability, long-term disability, basic and voluntary life insurance, flexible spending account plans, retirement plans, COBRA and benefit accounts reconciliation. Perform timely and accurate data entry and maintains the applicable HR/PR (MUNIS) computer system. Maintains and performs monthly insurance invoice reconciliation, enrollment, billing charges and employee deductions. Responsible processing and maintaining accurate FMLA and other approved leave of absences. Ensure compliance with all state, federal and organizational policies. Displays a high level of customer service and maintains a positive relationship with all internal and external customers. Maintain strict confidentiality related to all employees and Authority related business.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
• Responsible for enrollment of new employees, annual open enrollment, late entrant, qualifying event changes and termination of coverage for all employee group benefits including health insurance, dental, vision, short-term disability, long-term disability, basic and voluntary life insurance, flexible spending account plans and retirement plans.
• Performs monthly insurance invoice reconciliation to ensure accurate enrollment, billing charges and employee deductions.
• Works with the payroll professional regarding overseeing benefits deductions and additions to the Authority’s payroll system.
• Updates employee’s personal information within all insurance carrier systems.
• Provides immediate customer service to employees/retirees by serving as the primary point-of-contact for employee benefit explanations, questions and resolution of issues.
• Completes employer portion of benefit application processes and submits to appropriate carrier.
• Serves as the department’s intermediary between employee/retiree and the insurance companies or benefit providers.
• Prepares new hire benefit files. Meets with new employees on the first day of employment to complete the new hire sign-up process.
• Upon termination of employment, ensures timely Issuance of Separation Notices.
• Coordination of and notification for COBRA eligibility.
• Conversion and portability are provided to existing employees.
• Upon retirement, assist retiree with completion of necessary retirement documents for insurance carriers and enroll retiree in designated benefit programs.
• Develops and maintains professionally presented pre-employment packages and exiting packages for terminating and retiring employees.
• Assists employees in filing health, dental, life, FSA, and other deferred benefit claims.
• Assists in the planning and conducting employee presentations during Open Enrollment.
• Responsible for assisting employees with the administration of the Family and Medical Leave Act (FMLA) rights and responsibilities.
• Reviews FMLA documentation for accuracy and completeness. Verifies and determines employee eligibility, requests and obtains completed certification and re-certification, and provides required FMLA notices.
• Monitors and tracks employees designated on FMLA and make notifications to employees and management.
• Reviews Americans with Disabilities Act (ADA), Short Term Disability (STD) and Long-Term Disability (LTD) forms and processes.
• Provides Bi-weekly ADA, FMLA, STD, LTD reports to Human Resources Manager for review and plan discussion.
• HR/PR Computer System Entry.
• Maintains and performs timely and accurate computer data entry within the HR/PR system (MUNIS):
• Benefit Administration
• Family and Medical Leave
• Assist employees with MUNIS Self Service system to include instructional usage, problem resolution, password resets, etc.
• Other Responsibilities
• Conduct research for assignments, benefit plans, policies or procedures, as requested.
• Maintain strict confidentiality related to all employees and Authority related business.
• Performs any other reasonable duties as requested.
MINIMUM REQUIREMENTS:
• Bachelor’s degree in human resources or related field (or an equivalent combination of college course work and experience may substitute for a degree).
• Five (5) or more Years of Human Resources Experience.
• Proven Success in Organizational Transformation resulting in Improved Efficiency, Effectiveness and Enhanced Brand Value is a plus.
• Knowledge of State and Federal FMLA regulations. Proficient in alphabetical and numeric filing System.
LANGUAGE SKILLS:
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of employees, customers or the public.
MATHEMATICAL SKILLS:
Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, circumference, and volume. Ability to apply concepts of basic algebra and geometry. Ability to correctly input information into Microsoft Excel.
REASONING ABILITY:
Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.
PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel and talk or hear. The employee frequently is required to sit and reach with hands and arms. The employee is occasionally required to stand; walk; and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.
WORK ENVIRONMENT: The work environment characteristics described here are representative of those employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
DISCLAIMER STATEMENT: The above statements are intended to describe the general nature and level of work performed. Such statements are not intended to be an exhaustive list of all responsibilities, duties and skills required of personnel so qualified.
