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Open nowFirst seen 3 days ago

Virtual Clerical Assistant (Remote)

Easy Recruiter227 open roles

Where
Memphis, TN, United States, Remote
Work mode
Remote
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Your applicationOpen nowVirtual Clerical Assistant (Remote)Easy Recruiter · Memphis, TN, United States, Remote

  1. YouYes, apply to this one.

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  3. 25 readersRecruiter, hiring manager, skeptic. Round after round.

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The clock on this job

Early applications get read.

12.1% of postings close within 7 days. Measured by our own scanner across the market.

Share of postings closed within
  1. 2.1%1 day
  2. 4.5%3 days
  3. 12.1%7 days
  4. 19.1%14 days
  5. 35.6%30 days
  6. 52.7%60 days
This job: first seen 3 days ago

The posting

Purpose and Scope:Supports an organization or department by performing secretarial and clerical services for school locations. Assist management with administrative tasks such as tracking and compiling information of interest.Essential Job Functions:

  • Provides general clerical and secretarial support for programs and project.
  • Prepares various reports detailing the administrative information handled by the position. Prepare basic correspondence; order supplies and cover telephones for school location.
  • Identifies issues or problems and seek assistance from higher level personnel or management.
  • Prepares and maintains a variety of reports, records, correspondence, and files related to assigned service, activities, and operations; provides for appropriate research and compiles reports, as needed.
  • Provides secretarial and clerical support, performing such duties as scheduling meetings and appointments, compiling data for reports, making travel and accommodations arrangements for staff.
  • Composes, prepares, types, copies, files, processes, mails and/or transmits various routine documents, which may include forms, correspondence, memos, presentation materials, reports and other documents.
  • Maintains efficient record-keeping systems.
  • May provide technical and clerical assistance in the preparation of assigned budgets; may monitor expenditures, process invoices, process payroll, reconcile accounts, and prepare related financial records and reports.
  • Answers the telephone; provides accurate information to callers and/or forwards calls to appropriate personnel; takes messages as needed; greets and assists office visitors.
  • Receives and responds to basic inquiries, routine requests for assistance and concerns from other District departments, schools, agencies, organizations, professionals and the public.
  • May perform specialized duties particular to assigned department.
  • Attends staff, committee and District meetings as required.
  • Attends training, meetings, seminars and/or workshops to enhance job knowledge and skills.
  • Performs other related duties as assigned or directed.

Minimum Qualifications:Requires a High School diploma or GED, and 2+ years experience in a relevant area for a total education/experience of 2 years. Degree Equivalency Formula:

Bachelors Degree= 4 years plus required years of experience.

Masters Degree= 2 years plus required years of experience. Where Masters degrees are required, years for Bachelors Degrees must be included.Knowledge, Skills, and Abilities:

  • Demonstrates attention to detail
  • Works well in group setting
  • Result oriented
  • Manages difficult customer situations; responds promptly to customer needs
  • Writes clearly and informatively; edits work for spelling and grammar
  • Treats people with respect; keeps commitments; inspires the trust of others; works with integrity
  • Ethically; upholds school system values
  • Follows policies and procedures; completes administrative tasks correctly and on time
  • Prioritizes and plans work activities; uses time efficiently
  • Demonstrates accuracy and thoroughness; looks for ways to improve and promote quality; applies feedback
  • Monitors own work to ensure quality

Physical Requirements and Working Environment:Physical Demands: Requires sedentary work involving standing or walking for brief periods, exerting up to 10 pounds of force on a regular basis; and some dexterity in operating office equipment; must be able to use hands and fingers for sign language.

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