The posting
Based in Heidelberg, Germany, EMBL's Budget Office is responsible for the financial administration of 330 research grants. This includes assisting with budget preparation, monitoring and controlling expenditure against awarded budgets, and ensuring the timely preparation and submission of financial reports to grant-giving bodies.
Your role
Reporting to the Budget Office Deputy Head, you will join a team of 9, working closely with the Grants Services team, our Scientific groups, external funding agencies and auditors.
In this exciting role, you will have a broad range of responsibilities, focusing on financial grant reporting and the management of internal and external budgets. Your responsibilities will include, but not be limited to, the following:
- Acting as the primary post-award contact for Principal Investigators, project managers and funding bodies.
- Preparing and submitting financial reports for grants in line with the compliance requirements of various funders.
- Performing quality checks to ensure the completeness and accuracy of financial reports and that expenditure complies with funders' rules.
- Supporting budget holders in the efficient management of their budgets by providing accurate and timely financial data.
- Providing proactive financial advice and support on grants and internal budgetary matters to assist stakeholders in decision-making.
- Interpreting contractual documentation and analysing and applying funders' financial rules and regulations.
- Contributing to the preparation of the Laboratory's annual budget.
- Supporting and administering internal and external audits.
- Contributing to the development of our financial and management accounting system and other financial controlling projects.
In this varied position, you will also have the opportunity to support the implementation of improvement projects and take on ad hoc assignments.
You have
- A university degree in accountancy and finance, or equivalent experience.
- Solid experience in accounting and controlling, including management accounting and budgetary control.
- Sound knowledge of basic accounting concepts and financial reporting principles.
- Experience with modern ERP systems is a prerequisite, preferably with Workday while knowledge of SAP & Business Objects is highly desirable.
- Excellent knowledge of standard office software packages, particularly Excel.
- Fluency in English and a good working knowledge of German.
- Good communication and interpersonal skills, with the ability to work effectively both independently and as part of a team.
You might also have
- Professional accounting qualifications.
- Experience in grants administration within an international organisation or an organisation engaged in research.
- Knowledge of French and/or Spanish.
Contract length: 3 years (renewable)
Salary: Grade 6; Monthly salary from 4.713,20 EUR after tax, plus generous benefits and financial allowances based on individual circumstances. Excluding 12.99% personal pension and insurance contributions.
Why join us
EMBL is curiosity-driven, community-oriented and international. As an inclusive, equal opportunity employer, we believe that diversity enables us to collaborate more effectively and be innovative in our approaches. We are, therefore, committed to creating an inclusive and flexible culture - one where everyone can realise their full potential and make a positive contribution to our organisation.
We encourage applications from individuals who can complement our existing team – we believe that success is built on having teams whose backgrounds and personal experiences reflect the diversity of the populations that our science serves. We actively encourage applications from all genders and cultures, ethnic groups and all demographics to help us avoid perpetuating biases and oversights at this transformational point in our people strategy.
Enjoy lots of benefits:
- Financial incentives: Salary free of income tax, Monthly family, child and non-resident allowances, annual salary review, pension scheme, death benefit, accident-at-work and unemployment insurances
- Flexible working arrangements
- Private medical insurance for you and your immediate family (including all prescriptions and generous dental & optical cover)
- Generous time off: 30 days annual leave per year, in addition to public holidays
- Relocation package including installation grant (conditions apply)
- Campus life: Library, on-site cafeteria, casual dress code, extensive sports and social club activities (on campus and remotely)
- Family benefits: Kindergarten (Heidelberg), 10 days of child sick leave, generous paid maternity/parental leave and monthly family & child allowances
- Benefits for international newcomers: Visa exemption, education grant for private schooling, financial support to travel back to your home country every second year and a monthly non-resident allowance.
- For detailed information please visit our employee benefits page here
What else you need to know
- International applicants: We recruit internationally and successful candidates are offered visa exemptions. Visit our International Applicants page, to find out more.
- EMBL is a signatory of DORA. Find out how we apply DORA principles to our recruitment and performance assessment processes here.
- Diversity and inclusion: At EMBL, we believe that diverse teams drive innovation and scientific excellence. We encourage applications from candidates of all genders, identities, nationalities and/or any other diverse backgrounds.
- How to apply: To apply please submit a cover letter and a CV through our online system. Applications will close at 23:59 CET on the date shown below. We aim to provide a response within two weeks after the closing date.
Closing Date
29/11/2026
