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Open nowPosted 5 days ago

Administrative Assistant - External Communications - (Contract Position)

Embraer63 open roles

Where
Melbourne, Florida, United States
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Your applicationOpen nowAdministrative Assistant - External Communications - (Contract Position)Embraer · Melbourne, Florida, United States

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  3. 25 readersRecruiter, hiring manager, skeptic. Round after round.

  4. CV RocketApplied on Embraer's own form.

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The clock on this job

Early applications get read.

13.8% of postings close within 7 days. Measured by our own scanner across the market. Embraer postings stay open a median of 24 days.

Share of postings closed within
  1. 2.2%1 day
  2. 4.7%3 days
  3. 13.8%7 days
  4. 22.3%14 days
  5. 37.8%30 days
  6. 59.0%60 days
This job: posted 5 days ago

Embraer median: 24 days open

The posting

**This is a contract position with part time hours**

Workload: 30 hours per week

Financial & Payment Support

  • Execute all steps related to payment processing, including creation of purchase requests, purchase orders, and payment documents in accordance with internal policies.
  • Follow up with Finance on invoices approved and ready for payment.
  • Support budget tracking and control for the External Communications department.
  • Prepare and provide regular payment and budget status reports to department leadership.

Supplier & Contract Management

  • Manage suppliers’ monthly administrative processes, including:
  • Requesting invoices for recurring fees
  • Requesting monthly activity reports
  • Tracking deliverables and workload
  • Provide visibility to leadership on supplier workload and contract status.
  • Maintain constant coordination with the Procurement team to support local contracts.
  • Assist with the review, adjustment, and amendment of existing contracts, ensuring alignment with internal processes.

Sponsorship & Compliance Support

  • Support U.S. sponsorship processes by assisting with governance, tracking, and documentation flow.
  • Follow up on approvals and activities within Compliance and Procurement systems.
  • Interface with sponsors to collect invoices, sponsorship agreement signatures, and required reports.

Administrative & Operational Support

  • Handle ad-hoc administrative requests within the Communications area, including:
  • Visits and events support
  • Travel arrangements
  • Press-related logistical activities
  • Attend meetings as required and organize materials, documentation, and records.

Cross-Department Support

Provide administrative and financial-process support to the Government Relations and Embraer Foundation departments, including:

  • Payment processing
  • Financial reporting support
  • Sponsorships, memberships, and related documentation

Embraer is an equal opportunity employer

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