The posting
Location: Cambridge, Ontario (in-office)
Salary: $54,000-68,000
Application Deadline: October 7, 2026 – Apply early! We’re reviewing applications as they come in.
About LGL Limited
Founded in 1971, LGL Limited is an employee-owned environmental research and consulting firm with a reputation for scientific excellence. We work with government, Indigenous communities, industry, and NGOs to solve complex environmental challenges. Our work spans Canada, the U.S., and beyond—and we’re proud to help shape sustainable solutions through applied ecological science.
About The Role
Working out of the office in Cambridge, Ontario, The Administrative Professional provides administrative services to Ontario staff. The position serves as a central point of coordination for administrative responsibilities and operational needs. The role ensures the timely and accurate execution of administrative and operational activities and supports the executive team when required. Responsibilities include coordinating business processes, maintaining documentation and reporting systems, supporting operational and facilities requirements and contributing to continuous improvement initiatives. The Administrative Professional exercises sound judgment, professionalism, discretion, and strong organizational skills while managing multiple priorities in a dynamic professional services environment. As a key contributor to the organization, the Administrative Professional will help ensure that administrative services are delivered with accuracy, efficiency, and a high standard of quality reflective of LGL's commitment to scientific excellence and client service.
What You’ll Do
Office Administration
- Understand and apply administrative policies, processes, and procedures
- Use office technology, software and applications, in particular Microsoft Office 365 collaboration sites
- Reception duties such as answering phone, relay messages, greeting visitors, shipping and receiving
- Maintain and purchase office, tech, and kitchen supplies
- Support staff with office-related needs such as printing
- Maintain network printer, including toner ordering and replacement, parts’ cleaning
- Support Regional event planning
- Liaise with technical support for IT needs
- Manage, communicate with, track and pay office vendors (phone system, waste and cleaning services, snow removal, etc.)
Administration and Organizational Effectiveness
- Contribute to the smooth operation of the organization by supporting administrative processes, business workflows, and office systems.
- Maintain accurate records, documentation, and knowledge repositories to ensure information is accessible and effectively managed.
- Support the development, implementation, and continuous improvement of administrative procedures and organizational practices.
- Assist with the preparation of reports and other documents
- Uphold high standards of confidentiality, professionalism, and discretion in all matters.
Executive Leadership Support
- Support meetings, discussions, and initiatives through planning, documentation, follow-up, and coordination.
- Anticipate leadership needs and proactively identify opportunities to improve efficiency, communication, and organizational effectiveness.
The list of duties and responsibilities described above is not intended to be all-inclusive and may be expanded/modified from time to time as required by the organization’s needs.
What You Bring
Knowledge, Skills and Abilities
- Able and willing to collaborate with others, as well as work independently
- Attention to detail while handling various ongoing tasks
- Effective organizational, planning, and time management skills
- Strong written communication, document preparation, and report-generation abilities
- Proficiency with Microsoft 365 applications, including Word, Excel, PowerPoint, Outlook, Teams, and SharePoint.
- Ability to manage multiple priorities, adapt to changing needs, and work independently with minimal supervision
- Able to deliver on tasks in a timely and accurate manner, including meeting deadlines
- Excellent interpersonal skills
- Proficient with office hardware, including computers, copiers/scanners, telecom equipment, etc.
- Confident and able to work in a highly technical and ever-changing work environment.
- A commitment to professionalism, accuracy, confidentiality, and service excellence
Qualifications
- Post-secondary education in Office Administration, or a related field.
- Administrative support experience within a consulting, environmental, engineering, scientific, or technical organization is considered an asset.
- Eligible to work in Canada
What We Offer
- Competitive salary with potential for profit-sharing and ownership.
- Extended health benefits and disability coverage
- RRSP contributions.
- Progressive vacation policy and support for professional certifications.
- Safe, inclusive, and respectful workplace where your voice matters.
If this opportunity with an established, Canada-wide environmental research and consulting firm appeals to you, please submit your resume and cover letter today!
For more information on the role, please visit the full job description.
Questions or need accommodations? Contact us at [email protected]. We thank all those who apply but only those applicants who are selected for an interview will be contacted.
We look forward to hearing from you!
Our recruitment process relies on human review. We do not use artificial intelligence (AI) tools to screen, select, nor assess candidates.
