The posting
Title: Office Administrator
Responsible Manager: VP, Marketing
Location: Novi, MI
Full-Time, In Office
EOS, a global leader in industrial 3D printing, is looking for an organized, hands-on professional to help keep our Novi, Michigan, location running smoothly. This highly visible role supports office, warehouse, and shipping operations while helping create a welcoming and efficient workplace.
This role will support teams across the business and take ownership of day-to-day details that help the office run smoothly. The right person is comfortable following established processes, eager to learn, and confident making sound decisions within their area of responsibility.
Your Mission
Office & Facility Operations
- Serve as the primary point of contact for facility needs, coordinating with property management and external vendors for repairs, service requests, coffee delivery, shredding, plant care, and other workplace services.
- Maintain an organized, professional, and welcoming environment across common areas, meeting rooms, kitchens, supply areas, and employee spaces.
- Manage office, kitchen, restroom, apparel, and team supply inventories, including ordering, receiving, organization, and appropriate cost awareness.
- Oversee conference room readiness and booking practices, and support phone, mail, package, and visitor needs.
Warehouse, Shipping, & Receiving
- Take ownership of the warehouse and shipping area; keeping it safe, orderly, clearly labeled, and ready to support the business.
- Coordinate incoming and outgoing shipments, deliveries, carrier pickups, package routing, and related records in accordance with established processes.
- Monitor shipping materials and warehouse supplies, replenish them before they become urgent, and help improve storage and workflow practices.
- Partner with internal teams to prioritize shipments, communicate status, and resolve routine delivery or receiving issues.
- Escalate exceptions promptly and make practical day-to-day decisions within established guidelines.
Employee & Visitor Experience
- Create a warm, professional first impression by welcoming visitors, answering the main phone line, issuing badges, and helping guests navigate the office.
- Coordinate employee milestones and recognition, including birthdays, service anniversaries, recognition awards, holiday calendars, gym reimbursement tracking, and onboarding materials.
- Plan and support employee events, team-building activities, holiday celebrations, headshots, meetings, tours, and customer visits for Novi and, when needed, other locations.
- Prepare clear company announcements and invitations that keep employees informed and engaged.
Cross-Functional Business Support
- Provide responsive administrative and logistical support to teams across the organization, including meeting coordination, meals, transportation, event bookings, document handling, and special projects.
- Process department card expenses in Concur, scan or route invoices, mail checks and documents, and maintain accurate administrative records.
- As needed, order business cards, nameplates, apparel, employee gifts, and other materials while coordinating timelines and vendors.
- Serve as a commissioned notary, or be willing to become one, to support business document needs.
- Look for practical ways to improve office processes, reduce friction, and make recurring activities easier for others.
Your Talents
- Ideally, you have some experience in office administration, workplace operations, facilities coordination, shipping and receiving, or a related role.
- A high school diploma or equivalent is required; additional education or relevant professional training is welcome.
- Strong organization, attention to detail, and the ability to manage several priorities without losing follow-through.
- A service-minded approach paired with confidence, discretion, and sound decision-making.
- The ability to learn and follow processes, ask good questions, and take ownership once expectations are clear.
- Clear written and verbal communication skills and the ability to build positive working relationships at all levels.
- Working knowledge of Microsoft Office applications. Experience with expense systems is helpful (training provided, as needed).
- White collar/gray collar: comfort working in both a professional office and warehouse/shipping environment, including receiving deliveries and handling routine materials and supplies.
- Willingness to become a commissioned notary if not already qualified.
Our Vision
More than 1,000 sharp minds representing over 60 nationalities, united by one goal: accelerating the world’s transition to Responsible Manufacturing.
For more than 35 years, EOS has pushed the boundaries of manufacturing through industrial 3D printing. Our teams work together across the globe to challenge conventional thinking, advance what’s possible in manufacturing, and help shape the future. We’re looking for people who want to shape it with us.
EOS welcomes individuals from all backgrounds, ensuring equal opportunities without regard to race, color, religion, national origin, gender identity, expression, sexual orientation, age, or disability. At EOS, equity and inclusion are fundamental principles, and we believe in creating a work environment that is built on empathy, respect, and fairness.
Our Vision:
Over 1000 sharp minds, about 60 nationalities, one goal: accelerating the world’s transition to Responsible Manufacturing.
Our proven technology, industrial 3D printing, has been extending the boundaries of manufacturing for over 30 years.
We work globally networked and prefer to think outside the box – and we’re looking for people who want to shape the future with us.
EOS welcomes individuals from all backgrounds, ensuring equal opportunities without regard to race, color, religion, national origin, gender identity, expression, sexual orientation, age, or disability. At EOS, equity and inclusion are fundamental principles, and we believe in creating a work environment that is built on empathy, respect, and fairness. We are ALL IN.
