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Open nowPosted 120 days ago

Executive Operations Associate

espace-for-software-development4 open roles

Where
Alexandria
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Your applicationOpen nowExecutive Operations Associateespace-for-software-development · Alexandria

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The clock on this job

Early applications get read.

11.5% of postings close within 7 days. Measured by our own scanner across the market.

Share of postings closed within
  1. 2.1%1 day
  2. 4.4%3 days
  3. 11.5%7 days
  4. 18.1%14 days
  5. 35.6%30 days
  6. 44.6%60 days
This job: posted 120 days ago

The posting

Responsibilities

Executive Support

  • Manage the CEO’s calendar, meetings, appointments, and travel arrangements.
  • Prepare meeting agendas, presentations, reports, and executive briefings.
  • Record meeting minutes and follow up on action items to ensure timely completion.
  • Coordinate communication between the CEO and internal or external stakeholders.
  • Handle confidential information with professionalism and discretion.

Operations & Coordination

  • Track strategic initiatives and follow up with departments on deliverables and deadlines.
  • Assist in monitoring company KPIs and preparing executive dashboards.
  • Coordinate cross-functional projects and ensure alignment between departments.
  • Support process improvement initiatives and operational efficiency efforts.

Market Research & Reporting

  • Conduct market and competitor research to support business decisions.
  • Prepare reports, analyses, and executive summaries for leadership review.
  • Gather and organize business intelligence related to industry trends and opportunities.

Communication & Brand Support

  • Ensure consistency and professionalism in executive communications.
  • Support the preparation of company announcements, presentations, and leadership messages.
  • Coordinate with the marketing team on executive branding initiatives and corporate events.

Documentation & Administration

  • Maintain organized records of executive documents, reports, and presentations.
  • Track key decisions, approvals, and follow-up actions.
  • Support administrative tasks related to contracts, vendors, and business correspondence.

Qualifications

  • Bachelor's degree in Business Administration, Marketing, Management, Communications, or a related field.
  • 1–2 years of experience in Executive Assistance, Business Operations, Project Coordination, or a similar role.
  • Excellent English communication skills (written and verbal).
  • Strong hands-on experience using AI-powered productivity and business tools to improve efficiency, research, content creation, reporting, and communication. ( ChatGPT,Claude,Gemini,Microsoft Copilot,etc )
  • Strong proficiency in Microsoft Office (Excel, PowerPoint, Word) and Google Workspace.
  • Experience preparing executive reports, presentations, and business documentation.
  • Strong organizational and time-management skills.
  • Ability to manage multiple priorities in a fast-paced environment.
  • High level of professionalism and confidentiality.
  • Strong analytical and problem-solving skills.
  • Experience working directly with senior leadership is a plus.
  • Familiarity with CRM systems, project management tools, and business reporting tools is preferred.
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