Skip to content
CV Rocket
Get started
How it worksThe enginePricingBlogContactSign in

Open nowPosted 25 days ago

Admin Executive / Assistant

ETHAN INTERIORS PTE. LTD.

Pay
SGD 2,500 – SGD 3,000 a month
Where
Central, Singapore
Get the CV for this job

From $25 per CV, paid once. No subscription.

Your applicationOpen nowAdmin Executive / AssistantETHAN INTERIORS PTE. LTD. · Central, Singapore

  1. YouYes, apply to this one.

  2. CV RocketCV written for this posting.

  3. 25 readersRecruiter, hiring manager, skeptic. Round after round.

  4. CV RocketApplied on ETHAN INTERIORS PTE. LTD.'s own form.

The reply lands in your private mailbox

3×more interviews than doing it yourself with ChatGPT.

The clock on this job

Early applications get read.

11.8% of postings close within 7 days. Measured by our own scanner across the market.

Share of postings closed within
  1. 2.1%1 day
  2. 4.4%3 days
  3. 11.8%7 days
  4. 18.5%14 days
  5. 35.5%30 days
  6. 45.1%60 days
This job: posted 25 days ago

The posting

Job Title: Administrative Executive / Assistant

Maternity cover, with strong potential to convert to a permanent role

Company: Ethan Interiors Pte Ltd

Location: 213 Henderson Road

Position Type: Full-Time

About Us

Ethan Interiors Pte Ltd is a dynamic and innovative interior design boutique firm dedicated to serving our clients and provide our best interior designing services according to their requirements and our designers are there to also impart their professional opinions and knowledge on how to make it even better.

We pride ourselves on our commitment to excellence and our passion for interior designing. As we continue to grow, we are seeking a proactive and organized Administrative Assistant to join our team and support our daily operations.

About the Role

Ethan Interiors is an interior design firm (25–50 staff) working across residential, commercial, and landed projects. We're looking for a versatile Admin Executive / Assistant to cover for our current Admin Executive during her maternity leave. This is a hands-on, ground-covering role spanning executive/office support, financial administration, inventory management, and quotation support — ideal for someone who's organized, numbers-comfortable, and happy wearing multiple hats. While this position starts as maternity cover, there is a clear path to a permanent role for the right candidate.

Key Responsibilities

Executive & Office Support (supporting the COO)

  • Organise and schedule meetings with all relevant personnel
  • Prepare all relevant paperwork/documents required and attend meetings with the Director
  • Plan meetings and take detailed minutes for all meetings
  • Prepare and distribute corresponding memos to relevant team members
  • Attend to all incoming calls/messages from subcontractors promptly
  • Provide day-to-day administrative/backend support to the Director & COO
  • Ensure smooth day-to-day operation of the office

Systems & Process Improvement

  • Update and maintain office policies and procedures
  • Own and improve day-to-day administrative systems and processes (filing, documentation, scheduling) — this is a firm actively professionalizing its operations, so process improvement is core to the role, not a side task
  • Show initiative in providing ideas and solutions to improve workplace processes

Financial Administration (supporting the Accountant)

  • Assist with day-to-day financial administrative tasks — data entry, filing, and record-keeping
  • Process invoices, receipts, and payment documentation accurately and on time
  • Maintain and update financial records/spreadsheets as directed by the Accountant

Office & Inventory Management

  • Track and manage office and project material inventory, including stock counts and reordering
  • Coordinate with project teams, vendors, and clients on administrative matters (contracts, invoices, procurement paperwork)
  • Handle general office administration: supplies, vendor liaison, basic HR/onboarding support as needed

Quotation & Quantity Surveying Support (supporting the CEO)

  • Prepare and generate client quotations based on project scope and specifications
  • Support basic quantity surveying tasks — measurements, take-offs, and cost estimation for materials/works
  • Coordinate with the CEO and project teams to ensure quotations are accurate and timely

General Admin

  • Support on any other general administrative tasks

Requirements

  • 1–3+ years in an admin, EA, or finance support role; experience in interior design, construction, or renovation industry preferred
  • Comfortable with numbers and data entry; strong attention to detail and accuracy
  • Proficient in Excel/Google Sheets and MS Office/Google Workspace; exposure to accounting software (e.g., Xero, QuickBooks) a plus
  • Basic understanding of quotations preparation, or willingness to learn
  • Strong meeting coordination and minute-taking skills
  • Highly organized, able to manage multiple concurrent tasks across different functions and stakeholders (COO, Accountant, CEO)
  • Excellent written and verbal communication skills; comfortable exercising discretion with confidential information
  • Reliable, independent, proactive, and comfortable in a fast-paced, growing SME environment

Nice to Have

  • Prior exposure to quantity surveying or cost estimation in the built environment/renovation industry
  • Prior experience supporting a C-suite or founder-level executive
  • Experience covering a role during a colleague's leave (adaptable, quick onboarding)

How to Apply

If you are interested in joining our team as an Administrative Assistant, please submit your resume and a cover letter outlining your qualifications and why you are a good fit for this position to .

We look forward to reviewing your application!

Posting text belongs to the employer. Removal requests: contact us.

From $25, paid onceGet the CV for this job

What happens when you press

One press. We do the rest.

  1. A CV for this posting

    Written against ETHAN INTERIORS PTE. LTD.'s own wording, from every piece of relevant proof in your profile.

  2. 25 readers review it

    Recruiter, hiring manager, skeptic and more read every draft, round after round. You get the best round.

    The review screen in CV Rocket: how each CV was read, round by round.

  3. We apply on ETHAN INTERIORS PTE. LTD.'s form

    Our application engine gets through the hardest forms there are. Where a question needs you, AI suggests the best answer. Don't want us applying from our IP addresses? Use our Chrome extension: we apply straight from your own browser.

    An application in CV Rocket: every answer filled in on the employer's form.

  4. Every reply, sorted

    ETHAN INTERIORS PTE. LTD.'s answer lands in your private mailbox, and we classify it on arrival: interview, question, rejection.

    The CV Rocket inbox: each employer reply classified as an interview, an action or a rejection.

  5. Reply with AI

    AI helps you write the email, checks it and sends it. We show you whether the recruiter read it.

  6. The interview in your calendar

    Full integration with your calendar. The invitation goes straight in.

    An interview invitation in the CV Rocket inbox, added to the candidate's calendar.
Get the CV for this job

From $25 per CV, paid once. No subscription.

Why it works

3×

more interviews than doing it yourself with ChatGPT.

ChatGPT writes a CV and never learns what happened to it. We see every reply. For each CV we know:

  • How it was written, and how the review scored it
  • When we applied, and how long after the posting went up
  • Which posting, which company, which city
  • Who got the interview, and who heard nothing

That is how we know which CVs get called.

Get the CV for this job

From $25 per CV, paid once. No subscription.

The numbers game

More applications. More interviews.

Every application goes out with its own CV, written for that posting and paid once. Send enough of them and the law of large numbers finds you the job.

Get the CV for this job
By hand5–10
With CV Rocket100
applications a day

Nearby

Live postings like this one

Same employer first, then the same role elsewhere.

Before you press

Straight answers

Get the CV for this job

From $25 per CV, paid once. No subscription.

What if my background isn't good enough?

We make the most of the background you have. The CV uses every piece of relevant proof your profile holds, and one of the 25 readers reads your whole profile and flags what the CV left out.

Do you really apply for me?

Yes, on the employer's own form, the hardest ones included. Where a question needs you, you answer it right there and AI suggests the best answer. Don't want us applying from our IP addresses? Use our Chrome extension: we apply straight from your own browser.

Is it a subscription?

No. You pay once per CV, from $25. Every application goes out with its own CV, written for that posting.

One job. One CV.
Paid once.

Pick the posting you want. We write for it, apply for you and catch the reply.

Get the CV for this job

From $25 per CV, paid once. No subscription.