The posting
Job Description:
EXHIBIT MANAGER
GENERAL SUMMARY
The Exhibit Manager is responsible for the successful planning, execution, and management of exhibit and sponsorship programs for our corporate and association clients. This role focuses on end-to-end delivery of tradeshow exhibits, sponsorship fulfillment, poster sessions (for associations), and related logistics while building strong client relationships and supporting internal team members.
ESSENTIAL FUNCTIONS
- Manage multiple exhibit and sponsorship projects simultaneously, ensuring alignment with client goals and organizational objectives.
- Manage association exhibit programs, including poster sessions, abstract management, and volunteer coordination.
- Work effectively with volunteer committees, speakers, and exhibitors to ensure smooth program delivery.
- Prepare and deliver clear presentations and updates to client boards and leadership committees.
- Collaborate with the Meetings & Events team to support exhibit-related initiatives and provide practical input on planning and execution.
- Contribute to the development and continuous improvement of best practices, templates, and tools for consistent exhibit and sponsorship delivery.
- Assist with the sales and promotion of exhibit space and sponsorship opportunities.
- Develop, manage, and adjust floor plans in coordination with the general contractor.
- Oversee exhibition production timelines, on-site execution, and general services contractor coordination.
- Implement on-floor activities, including social functions and traffic-building initiatives.
- Identify and recommend new exhibitor prospects.
- Facilitate exhibitor team meetings and conference calls.
- Negotiate vendor contracts to secure favorable pricing and terms.
- Participate in venue site visits as needed.
- Create detailed show specifications for electrical, audiovisual, tradeshow F&B, and other services.
- Prepare and maintain the general services contractor group resume.
- Review and reconcile vendor invoices; track and collect accounts receivable.
- Provide work direction and support to Senior Coordinators and Coordinators.
- Support accurate account reporting and timely communication of key metrics to Account Executives.
- Build and maintain strong client relationships to promote long-term retention and satisfaction.
MINIMUM AND PREFERRED QUALIFICATIONS
- Bachelor’s degree or equivalent experience.
- CEM, CMP or CMM is preferred.
- 4+ years of hands-on exhibit and sponsorship management experience.
- Experience managing association exhibits, poster sessions, and working with volunteers.
- Demonstrated ability to present to boards and leadership committees.
- Strong organizational skills with the ability to multi-task and prioritize effectively.
- Excellent communication, client relationships, and problem-solving skills.
- Proficiency with event platforms and tools.
- Proficiency in Microsoft Office.
The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities, and skills required. Etherio retains the right to change or assign other duties to this position.
WORKPLACE LOCATION REQUIREMENTS
We operate as a Hybrid work environment, working as a combination of remote and in-office presence, as well as the possibility of being onsite at client and/or event locations.
TRAVEL REQUIREMENTS
Ability to travel at least 30%.
SCHEDULING REQUIREMENTS
Requires flexibility in scheduling, such as the ability to work evenings and weekends to meet client, event, or company needs.
ESSENTIAL PHYSICAL FUNCTIONS AND WORK ENVIRONMENT The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodation may be made to enable individuals with disabilities to perform the functions.
- Must be able to remain either in a stationary sitting position for extended periods (such as when working in the office), while also being able to stand and/or move for extended periods (such as when executing events onsite).
- Need to lift, carry, push, or drag boxes or equipment up to 30 lbs.
- Frequently moves inside the office to access filing cabinets, office machinery, etc.
- Need to adapt and function in various physical settings (for example, conference centers, indoor and outdoor spaces).
- Occasionally required to position self in a stooping, kneeling, or crouching manner.
- Frequently communicates with others and must be able to exchange accurate information in these situations.
- Frequently uses computers and other electronic equipment.
ABOUT ETHERIO
At Etherio, we have a purpose that drives all we do: We create meaningful partnerships, experiences, and connections that fuel growth and accelerate success for our clients and those they impact. Every day, we deliver creative, customer-focused solutions for our corporate and association clients - one meeting, event, or membership experience at a time. We recognize that to deliver that experience for our clients, we have to deliver it for our own team members as well. Whether you work in one of our offices or virtually, we're committed to supporting your learning and growth by providing opportunities for partnerships, experiences and connections that will accelerate your own success. Together we live out our core values, celebrate each other’s wins, learn lessons from our failures, and pursue excellence together. Benefits include:
- Medical, dental, vision, and more.
- 401(k) with matching.
- Generous paid time off.
- Flexible and hybrid work schedules.
Our approach has earned us many industry awards over our 30+ year history, including 18 consecutive years on the CMI 25 – North America’s Top 25 Meeting & Incentive Companies.
Join us at Etherio and become part of a team where your work has purpose, your growth is championed, and your results are rewarded. If you're excited to help shape exceptional experiences and build lasting connections, we’d love to meet you.
Etherio is committed to embracing diversity and inclusion in our hiring practices and in experiences as team members. Etherio is an equal opportunity employer. We believe that the most effective way to invite and retain a diverse workforce is to build an enduring culture of inclusion and belonging. The Firm does not discriminate in employment because of race, creed, national origin, religion, age, color, sex, marital status, sexual orientation, gender identity, disability, citizenship status or protected veteran status, or any other characteristic protected by local, state, or federal laws, rules, or regulations. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact [email protected].
