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Open nowPosted 9 days ago

Project Administrative Assistant M/W/X

EURES job mobility portal314,718 open roles

Where
de Bruxelles-Capitale/Arr. Brussel-Hoofdstad, Belgium
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Your applicationOpen nowProject Administrative Assistant M/W/XEURES job mobility portal · de Bruxelles-Capitale/Arr. Brussel-Hoofdstad, Belgium

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  4. 14.6%14 days
  5. 34.1%30 days
This job: posted 9 days ago

The posting

We are looking for a practical and well-organised Project Administrative Assistant / Project Support Officer to provide operational and administrative support to technical and industrial projects. The position focuses on project administration, purchasing support, SAP follow-up, timecard processing, document management and coordination with internal teams and external EPCM partners. This is primarily an administrative project-support position and does not require an engineering background.

KEY ACCOUNTABILITIES

¿ Manage purchasing administration and follow up purchase orders and invoices. ¿ Process and monitor purchasing activities in SAP and SAP Ariba. ¿ Verify timecards and process time registrations in SAP. ¿ Coordinate administrative activities with internal stakeholders and external EPCM partners. ¿ Manage project documentation and As-Built documentation. ¿ Maintain structured folders and project information. ¿ Collect, record, analyse and verify project-related administrative information. ¿ Maintain planning and project status overviews. ¿ Track actions and proactively follow up on missing information. ¿ Work with tools such as SAP, Planisware, SharePoint and Microsoft Office. ¿ Organise and support meetings and prepare meeting minutes. ¿ Support project communication and travel administration when required. ¿ Provide general administrative and back-up support to the project team. ¿ Follow documented procedures, approval workflows and audit-trail requirements.

TOP SKILLS - MUST HAVE

¿ 5+ years of relevant experience in project administration, administrative support, purchasing support or project support. ¿ Experience as a Project Administrative Assistant / Project Support Officer. ¿ Experience working in a technical project environment. ¿ Practical understanding of purchase orders, invoices, approvals and administrative workflows. ¿ Strong administrative and organisational capabilities. ¿ Ability to accurately manage time registrations, PO information, invoices and other project data. ¿ Good knowledge of Microsoft Office, particularly: o Excel o Word o Outlook o SharePoint ¿ Experience managing several administrative priorities simultaneously. ¿ Fluent Dutch - mandatory ¿ Fluent English - mandatory

BONUS SKILLS - NICE TO HAVE ¿ SAP experience - strong advantage ¿ SAP Ariba ¿ Planisware ¿ Document Management Systems ¿ Strong SharePoint experience ¿ As-Built documentation ¿ Purchasing/procurement administration ¿ Experience coordinating with EPCM partners ¿ Experience with approval workflows and audit trails ¿ Previous experience in industrial, engineering or technical project environments

SOFT SKILLS ¿ Highly organised and structured ¿ Accurate and detail-oriented ¿ Practical and hands-on ¿ Service-oriented mindset ¿ Strong sense of ownership ¿ Proactive follow-up ¿ Able to identify and escalate missing information or issues ¿ Clear and professional communication ¿ Comfortable working with internal and external stakeholders ¿ Able to work independently ¿ Strong team player ¿ Comfortable in an international and multidisciplinary environment

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