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Open nowPosted 10 days ago

Secretary

EURES job mobility portal437,267 open roles

Where
de Bruxelles-Capitale/Arr. Brussel-Hoofdstad, Belgium
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Your applicationOpen nowSecretaryEURES job mobility portal · de Bruxelles-Capitale/Arr. Brussel-Hoofdstad, Belgium

  1. YouYes, apply to this one.

  2. CV RocketCV written for this posting.

  3. 25 readersRecruiter, hiring manager, skeptic. Round after round.

  4. CV RocketApplied on EURES job mobility portal's own form.

The reply lands in your private mailbox

3×more interviews than doing it yourself with ChatGPT.

The clock on this job

Early applications get read.

8.1% of postings close within 7 days. Measured by our own scanner across the market. EURES job mobility portal postings stay open a median of 3 days.

Share of postings closed within
  1. 1.8%1 day
  2. 3.5%3 days
  3. 8.1%7 days
  4. 15.1%14 days
  5. 33.9%30 days
This job: posted 10 days ago

EURES job mobility portal median: 3 days open

The posting

European Association in het center of Brussels

Jobomschrijving

Become the backbone of a collaborative team and help drive seamless operations.

Secretariat in general, including • administrative support to General Secretary and other staff members • liaise with the office landlord, suppliers and contractors to keep the office welcoming and in good shape • support the events organisation, i.e. the practicalities (hotel, venue, catering, …) for the yearly “National Association Meetings, “International Harmonisation Council” and a “Summit rehearsal”

Suppliers • Scouting if needed • Organizing, ordering & reception of all office supplies, drinks, etc • Contact with suppliers: e-mail correspondence, telephone requests • Price quotations, ordering with approval of General Secretary • Filing of contracts • Ordering & follow-up of maintenance/repair of material, machines • In contact with the cleaning service and plants’ service

Building • Access badges • Contact with representative of the building workers for the organization and timing of works (avoiding noise & disturbance for & visitors on our busy meeting days) • Responsible for evacuating & visitors in every case of alarm and during building escape exercises. Sending report to the building representative afterwards. • Organise maintenance of kitchen machines

Mail • Opening and distribution of mail • E-Mailing of invitations to Summits

• Checking incoming mail, answering, forwarding • Clearing inbox of all possible junk, clear spam box

Insurances (except for insurances linked to staff) • Follow-up of insurances

• Fluent in English (written and oral). (French, Dutch or other languages are appreciated) • Experience in a similar function • Knowledgeable in IT (Microsoft Word, Excel, PowerPoint, SharePoint)

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