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Open nowPosted 11 hours ago

Payroll Tax Specialist

Every2 open roles

Where
Latin America
Work mode
On site
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Your applicationOpen nowPayroll Tax SpecialistEvery · Latin America

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The clock on this job

Early applications get read.

12.4% of postings close within 7 days. Measured by our own scanner across the market. Every postings stay open a median of 69 days.

Share of postings closed within
  1. 2.1%1 day
  2. 4.5%3 days
  3. 12.4%7 days
  4. 20.0%14 days
  5. 35.5%30 days
  6. 58.6%60 days
This job: posted 11 hours ago

Every median: 69 days open

The posting

About Every

At Every we're reimagining back-office operations for startups. Our platform simplifies finance, compliance, HR, and more - helping founders stay focused on building, not paperwork. We offer everything a startup needs in one place: Banking, Cards, Bill Payments, Bookkeeping, Tax, HR, Payroll, and Benefits-all with 10x better workflows using AI. We're a Series A startup backed by YC and Redpoint Ventures (Instacart, Stripe, Ramp), growing fast, and building a world-class team.

About the role

The Payroll Tax Specialist is responsible for ensuring accurate, timely, and compliant

payroll tax operations across multiple states and jurisdictions. This role blends hands-on

payroll experience with deep knowledge of employer tax requirements, account

registrations, notice resolution, and quarterly/year-end filings. The ideal candidate is detail-

oriented, deadline-driven, and comfortable navigating federal, state, and local tax

agencies.

What You’ll Do

Payroll Tax Compliance

  • Maintain compliance with federal, state, and local payroll tax regulations.
  • Monitor legislative and regulatory changes affecting employer payroll tax obligations.
  • Ensure accurate calculation, withholding, and remittance of payroll taxes.
  • Review payroll runs for tax accuracy, including multi-state and local tax setups.

Cross-Functional Support

  • Partner with Payroll, HR, Finance, and external vendors to ensure accurate tax setup and reporting.
  • Provide guidance on tax impacts related to employee moves, remote work, nexus, and multi-state operations.
  • Assist with audits, data requests, and compliance reviews.

Tax Filings & Reconciliations

  • Prepare, review, and file quarterly and annual payroll tax returns (941, 940, state withholding, SUTA, local returns).
  • Reconcile payroll tax liabilities to agency filings and internal payroll reports.
  • Support W-2 and 1099 year-end processes, including corrections and amendments.

Registration & Account Management

  • Register new employer tax accounts (SUTA, withholding, local tax agencies, specialty programs).
  • Manage updates to existing accounts (address changes, POA submissions, rate updates, ownership changes).

You’re a Great Fit If You Have:

  • 2+ years of payroll experience with exposure to multi-state payroll.
  • 3+ years of payroll tax experience (registrations, filings, notices, reconciliations).
  • Strong understanding of federal, state, and local payroll tax rules.
  • Experience with payroll systems (ADP, Paychex, Gusto, Workday, UKG, etc.).
  • Proficiency in reading and interpreting tax notices and agency guidance.
  • High attention to detail, accuracy, and documentation.

Bonus Points:

  • Experience with high-volume or multi-EIN environments.
  • Familiarity with PEO, ASO, or hybrid employer structures.
  • Knowledge of specialty programs (SUI rate changes, disability programs, paid family leave, local occupational taxes).
  • Prior experience communicating with IRS, SSA, and state/local tax agencies.

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