The posting
Fayette County Public Schools, KY
JOB DESCRIPTION – Registrar
To perform this job successfully, an individual must be able to perform the essential job functions satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary job functions herein described. Since every duty associated with this position may not be described herein, employees may be required to perform duties not specifically spelled out in the job description.
Registrar
Job Class Code: 7885
Position Type: Hourly
Job Type: Classified
Pay Grade*: G 03
(*salary calculations are based on verified education and related experience levels)
Reports To: Superintendent’s Designee
Supervises: N/A
Work Calendar Name: 10.5 month hourly FT
Days in work calendar: 218
JOB SUMMARY
Maintain complete and accurate student accounting records for students in an assigned school.
ESSENTIAL JOB FUNCTIONS
- Maintain student files related to grades, records and test results; maintain confidential files and records.
- Maintain student demographic information in computer.
- Assist school nurse in obtaining and verifying student health records such as immunizations; notify parents if additional information is needed.
- Enroll new students and assign to proper grade level, counselor and homeroom; submit proper forms and information to the Central Office.
- Withdraw students according to established procedures; complete required forms and submit to the Central Office and new school as requested.
- Process and transmit requests for undergraduate, senior and alumni transcripts and mid-year reports.
- Complete and transmit monthly reports to Central Office as assigned.
- Prepare the senior graduation list with class rank and averages; order and proofread diplomas.
- Perform clerical duties such as typing as requested; assist with special projects as needed.
- Process requests for driver verification forms.
- Assist with verifying student grades, averaging grade points and verifying eligibility for designated extracurricular clubs or activities; update student permanent records as needed.
- Operate a variety of office equipment such as a computer, fax machine, calculator, copier, and other machines as required.
- Demonstrates the ability to communicate in more than one language or the willingness to learn to communicate in more than one language at the novice level of proficiency.
- Performs other duties as assigned.
- Maintains regular attendance.
KNOWLEDGE AND ABILITIES
- KNOWLEDGE OF:
- Accurate record-keeping methods and practices.
- Basic knowledge of data processing and computer output readings.
- Modern office practices, procedures and equipment including filing, statistical record-keeping and typing.
- Correct English usage, grammar, spelling, punctuation and vocabulary.
- Reading and writing communication skills.
- Applicable sections of State Education Code and other applicable laws.
- Interpersonal skills using tact, patience and courtesy.
- Telephone techniques and etiquette.
- District organization, operations, policies and objectives.
- State regulations regarding competency tests, health records and confidentiality.
- ABILITY TO:
- Perform complex clerical tasks involving independent judgment and requiring accuracy.
- Establish and maintain official permanent records of students.
- Read, interpret, apply and explain rules, regulations, policies and procedures. Post, check and maintain file and statistical records accurately.
- Establish and maintain cooperative and effective working relationships with students, staff and the public.
- Add, subtract, multiply and divide quickly and accurately.
- Operate office equipment including computer terminal and printer, typewriter and calculator.
- Type at an acceptable rate of speed.
- Work independently with little direction.
- Meet schedules and timelines.
- Work confidentially with discretion.
QUALIFICATIONS
Education and Experience:
- High school diploma or G.E.D. Certificate
- Three years of responsible clerical experience including one year experience working with student records
Licenses or Certifications:
- N/A
Special Requirements: Must take all required clerical assessments and earn a passing score.
PHYSICAL DEMANDS
- Work is performed while standing, sitting and/or walking.
- Requires the ability to communicate effectively using speech, vision and hearing. · Requires the use of hands for simple grasping and fine manipulations. · Requires bending, squatting, crawling, climbing, reaching.
- Requires the ability to lift, carry, push or pull light weights, up to 30 pounds
Job Description Creation Date:
1/1999
Revision Dates:
7/2011 7/2012 10/2024
The Fayette County Board of Education is an Equal Opportunity Employer. The Superintendent shall adhere to a policy of equal employment opportunity in all personnel matters. No person shall be subjected to discrimination in regard to employment, retention, promotion, demotion, transfer or dismissal because of race, color, religion, sex (including sexual orientation or gender identity), genetic information, national or ethnic origin, political affiliation, age or disabling condition or limitations related to pregnancy, childbirth, or related medical conditions.
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