The posting
Job Description Summary:
Fenwick is seeking a temporary (estimated 6 months) Legal Training & Development Assistant who will provide comprehensive administrative support to the Legal Training & Development Department "LT&D". This role will support training logistics, including materials preparation and CLE tracking. The Assistant will adhere to firm policies, uphold confidentiality, follow best practices, and maintain positive interactions with personnel.
This role offers a hybrid work arrangement, allowing you to work both from home and at your designated Fenwick office. The frequency of in-office work will be determined by business needs and guided by your department's directives. This position can be based in any of US office locations. This is a non-exempt position, and the work schedule will be Monday – Friday, 9 am – 6 pm.
Job Description:
- Managing conference room reservations details for regularly scheduled attorney trainings and LT&D meetings.
- Work directly with A/V to communicate A/V needs, assist with set ups, and ensure that all technical requirements are met.
- Assist in creating LMS events for trainings and eLearnings.
- Assist in sending out program registration emails.
- Organize and prepare materials for trainings, including hard and electronic copies, distribution as needed.
- Organize and document materials and programs in LMS, SharePoint and hard files.
- Assist in assigning CLE and presenter credit.
- Follow-up with IT team for video editing and Panopto link.
- Monitor LT&D inbox.
- Provide content weekly for LT&D bulletin.
- Assist with the maintenance of spreadsheets and databases.
- Update & maintain LT&D master spreadsheet.
- Update LT&D calendar on SharePoint weekly.
- Maintain calendars and create agendas for department meetings.
- Assist with other tasks and specials projects, as assigned.
Desired Skills and Qualifications
- Highly organized and detail-oriented, with a proven ability to manage multiple priorities and projects under tight deadlines.
- Effective communicator with a professional demeanor, able to interact confidently with partners and team members.
- Strong client-service orientation, demonstrating responsiveness and adaptability in all interactions.
- Proficient in MS Office, with experience in data entry and database systems.
- Able to work both independently and collaboratively to support team objectives.
- Flexible availability for occasional evening/weekend hours and inter-office travel as required.
Reporting to the Director of Legal Training & Development, the ideal candidate will have at least 1 year of experience in a professional service setting. Bachelor's degree or equivalent in education and/or experience in a law firm a plus.
Benefits and Compensation Details:
At Fenwick, we believe that our partners and employees are our most important asset. Helping you and your families achieve and maintain good health - physical, emotional, and financial - is the reason we offer a comprehensive benefit program. We provide benefits to eligible employees under plans such as Healthcare, Life Insurance, Health Savings Accounts, Flexible Spending Accounts, and Wellbeing. Except as otherwise required by law, temporary employees are generally not entitled to these benefits.
The anticipated range for this position is:
$61,700 - $82,025
Depending on the role, the actual base salary offered may depend upon a variety of factors, including without limitation, the qualifications of the individual applicant for the position, years of relevant experience, level of education attained, certifications or other professional licenses held, and if applicable, the location in which the applicant lives and/or from which they will be performing the job.
A discretionary bonus for eligible employees may also be available based on performance. Additional information about employee eligibility for benefits and discretionary bonus will be made available upon request.
