Skip to content
CV Rocket
Get started
How it worksThe enginePricingBlogContactSign in

Open nowPosted 18 hours ago

Event Operations Coordinator

Filevine108 open roles

Where
Salt Lake City, Utah
Work mode
On site
Get the CV for this job

From $25 per CV, paid once. No subscription.

Your applicationOpen nowEvent Operations CoordinatorFilevine · Salt Lake City, Utah

  1. YouYes, apply to this one.

  2. CV RocketCV written for this posting.

  3. 25 readersRecruiter, hiring manager, skeptic. Round after round.

  4. CV RocketApplied on Filevine's own form.

The reply lands in your private mailbox

3×more interviews than doing it yourself with ChatGPT.

The clock on this job

Early applications get read.

7.8% of postings close within 7 days. Measured by our own scanner across the market. Filevine postings stay open a median of 6 days.

Share of postings closed within
  1. 1.6%1 day
  2. 3.4%3 days
  3. 7.8%7 days
  4. 14.3%14 days
  5. 33.7%30 days
This job: posted 18 hours ago

Filevine median: 6 days open

The posting

Filevine is a Legal AI company delivering Legal Operating Intelligence for the future of legal work. Grounded in a singular system of truth, Filevine brings together data, documents, workflows, and teams into one unified platform—where modern legal work happens with clarity and consistency.

Powered by LOIS, the Legal Operating Intelligence System, Filevine connects context across every matter to transform legal operations from reactive to proactive. LOIS reads, understands, and reasons across your data to surface insight, automate complexity, and give professionals the clarity and confidence to see more, know more, and do more. Fueled by a team of exceptional collaborators and innovators, Filevine’s rapid growth has earned AI awards and recognition from Deloitte and Inc. as one of the most innovative and fastest-growing technology companies in the country.

Role Summary:

The Event Operations Coordinator is the engine behind every field event we run. You're responsible for two things that matter most before the doors open: getting the right people in the room and making sure every logistical detail is locked and ready.

This is a high-ownership, detail-driven role that sits at the intersection of outreach, operations, and vendor coordination. You'll work closely with the Sr. Manager of Field Marketing to identify and secure the ideal attendee mix for every event, then execute every pre-event motion required to make it happen: registration, websites, campaigns, communications, and vendor follow-through.

You won't be on-site, but your fingerprints are on everything that makes the on-site experience possible.

What You'll Own:

  • Partner with Sales Operations and the Field Marketing Manager to build targeted invite lists with the right mix of customers, in-pipe prospects, and net-new leads for each event
  • Drive RSVPs and ticket confirmations through structured email cadences and direct outreach (phone, LinkedIn, etc.) to hit the goal every time
  • Maintain minimum registration and attendance rates
  • Quality matters as much as quantity. The goal isn't a full room, it's the right full room
  • Execute multi-touch outreach campaigns (email, phone, etc.) to drive RSVPs against event-specific targets
  • Manage registration lists and ensure accurate, up-to-date attendee records throughout the pre-event cycle
  • Coordinate with Sales to ensure reps are actively supporting outreach efforts for their accounts and prospects
  • Own pre-event operational details so that the Field Marketing Manager can focus on strategy, on-site experience, and sales conversion including:
  • Ensure attendee travel is booked and act as liaison between attendees and travel agency as needed
  • Build and maintain event websites where applicable
  • Create and manage registration pages in Cvent
  • Build Salesforce campaigns for every event and ensure proper tracking throughout
  • Create and deploy all necessary UTMs, web links, and landing pages as needed
  • Once the Field Marketing Manager has selected and contracted vendors (swag, activations, venues, etc.), take ownership of all follow-through
  • Manage day-to-day vendor communication to ensure deliverables are on time and meet expectations
  • Escalate issues to the Field Marketing Manager as needed
  • Track and process vendor invoices to ensure timely payment
  • Draft and deploy all transactional attendee communications in partnership with the Field Marketing Manager, including:
  • Know Before You Go (KBYG)
  • Event updates and logistics changes
  • Post-event surveys
  • Ensure every attendee has the information they need to show up prepared and engaged
  • Execute post-event email cadences to support conversion efforts
  • Ensure all attendee and response data is accurately logged in Salesforce for pipeline tracking
  • Secure survey responses and share this information with the broader leadership team for consideration and analysis

What You'll Need to Be Successful:

  • Highly organized with strong attention to detail; you will catch things before they become problems
  • Proven ability to run multi-touch outreach campaigns that drive real response rates, not just sends
  • Experience with Cvent, Salesforce,Salesloft and marketing operations fundamentals (UTMs, landing pages, campaign tracking)
  • Comfortable managing vendor relationships and holding external partners accountable to timelines
  • Strong written and oral communicator; you can write a crisp, effective outreach email and are energized by following up via phone and social media
  • Self-directed and proactive; you don't wait to be told something needs to happen. You see it and own it.
  • Thrive in a fast-paced environment managing multiple events simultaneously
  • Prior experience in event coordination, marketing operations, or inside sales outreach preferred

Filevine is an Equal Opportunity Employer. Qualifications for employment, promotion and other terms and conditions of employment are based upon the ability to perform the job. Equal-employment opportunities are provided to all applicants and employees without regard to race, creed, religion, color, age, national origin, sex, disability, veteran status, or other legally protected class. Filevine is committed to providing reasonable accommodations for qualified individuals with disabilities. If you need assistance or accommodation due to disability, or if you have concerns related to Filevine’s equal employment opportunities, you may contact us at [email protected]

Cool Company Benefits:

  • A dynamic, rapidly growing company, focused on helping organizations thrive
  • Medical, Dental, & Vision Insurance (for full-time employees)
  • Competitive & Fair Pay
  • Enhanced Commuter Benefit: $75 monthly contribution to help cover your commute to 1 S Wacker
  • Maternity & paternity leave (for full-time employees)
  • Short & long-term disability
  • Opportunity to learn from a dedicated leadership team
  • Centrally located open office building in Chicago (1 S Wacker Dr)
  • Top-of-the-line company swag

Privacy Policy Notice

Filevine will handle your personal information according to what’s outlined in our Privacy Policy.

Communication about this opportunity, or any open role at Filevine, will only come from representatives with email addresses using "filevine.com". Other addresses reaching out are not affiliated with Filevine and should not be responded to.

From $25, paid onceGet the CV for this job

What happens when you press

One press. We do the rest.

  1. A CV for this posting

    Written against Filevine's own wording, from every piece of relevant proof in your profile.

  2. 25 readers review it

    Recruiter, hiring manager, skeptic and more read every draft, round after round. You get the best round.

    The review screen in CV Rocket: how each CV was read, round by round.

  3. We apply on Filevine's form

    Our application engine gets through the hardest forms there are. Where a question needs you, AI suggests the best answer. Don't want us applying from our IP addresses? Use our Chrome extension: we apply straight from your own browser.

    An application in CV Rocket: every answer filled in on the employer's form.

  4. Every reply, sorted

    Filevine's answer lands in your private mailbox, and we classify it on arrival: interview, question, rejection.

    The CV Rocket inbox: each employer reply classified as an interview, an action or a rejection.

  5. Reply with AI

    AI helps you write the email, checks it and sends it. We show you whether the recruiter read it.

  6. The interview in your calendar

    Full integration with your calendar. The invitation goes straight in.

    An interview invitation in the CV Rocket inbox, added to the candidate's calendar.
Get the CV for this job

From $25 per CV, paid once. No subscription.

Why it works

3×

more interviews than doing it yourself with ChatGPT.

ChatGPT writes a CV and never learns what happened to it. We see every reply. For each CV we know:

  • How it was written, and how the review scored it
  • When we applied, and how long after the posting went up
  • Which posting, which company, which city
  • Who got the interview, and who heard nothing

That is how we know which CVs get called.

Get the CV for this job

From $25 per CV, paid once. No subscription.

The numbers game

More applications. More interviews.

Every application goes out with its own CV, written for that posting and paid once. Send enough of them and the law of large numbers finds you the job.

Get the CV for this job
By hand5–10
With CV Rocket100
applications a day

Nearby

Live postings like this one

Same employer first, then the same role elsewhere.

Before you press

Straight answers

Get the CV for this job

From $25 per CV, paid once. No subscription.

What if my background isn't good enough?

We make the most of the background you have. The CV uses every piece of relevant proof your profile holds, and one of the 25 readers reads your whole profile and flags what the CV left out.

Do you really apply for me?

Yes, on the employer's own form, the hardest ones included. Where a question needs you, you answer it right there and AI suggests the best answer. Don't want us applying from our IP addresses? Use our Chrome extension: we apply straight from your own browser.

Is it a subscription?

No. You pay once per CV, from $25. Every application goes out with its own CV, written for that posting.

One job. One CV.
Paid once.

Pick the posting you want. We write for it, apply for you and catch the reply.

Get the CV for this job

From $25 per CV, paid once. No subscription.