Facilities Engineer - Filinvest Malls Mimosa

The posting

Job Summary

The Lead Facilities Engineer supports the Facilities Manager in managing the day-to-day operations of a commercial and retail center. Ensures that all building equipment and facilities are 100% in good working condition by implementing timely and consistent preventive maintenance programs. Handles tenant complaints and service requests that are technical in nature and evaluate and approves tenants' construction plans including the monitoring and inspection of tenants’ construction in accordance to approved plans and safety engineering standards. Assists the Facilities Manager in preparing the annual budget, reporting and financial performance of the property.

Duties and Responsibilities

Implementation of effective & consistent building/equipment preventive maintenance programs.

1. To ensure reliable operations of building equipment system, physical appearance, safety & security of all facilities by conducting regular inspection.
2. Consistently implement preventive maintenance works & undertake corrective maintenance if necessary.
3. Ensure compliance with the 52-week PM schedules and ensure the use/implementation of Equipment PM forms/checklist.
4. Manage equipment downtime from 0% - 3% only. Submit Equipment Uptime Monitoring Report to the QA team as scheduled.
5. Supervise, assess & evaluate performance of multi-skilled technicians (MST) periodically or as needed and give recommendations to the Facilities Engineering Manager/Facilities Manager.
6. Monitor & maintain inventory of tools and engineering consumables. Ensure building has ample inventory by keeping stocks cards updated.
7. Assist Facilities Engineering Manager/Facilities Manager in preparing annual budgets for all technical services and materials needed for the project's efficient operation.
8. Prepares daily/weekly maintenance report and appraises the Facilities Engineering Manager/Facilities Manager of the undertaking & problems of the Building Operation.
9. Oversee, supervise and facilitate activities for third party contractors for any repairs needed for the project.
10. Expeditiously response to residents & tenants calls, give assessment to the Facilities Engineering Manager/Facilities Manager for proper course of action.
11. Assist Facilities Engineering Manager/Facilities Manager in the performance evaluation of Service Providers.
12. To perform other tasks that may be assigned by the immediate superior.

Programs to ensure safety of merchants and property.

1. Assist Facilities Engineering Manager/Facilities Manager in coordinating and implementing Emergency Preparedness Drills and Annual Fire/ Earthquake Drill.
2. Ensure all the fire protection system are properly maintained and in good working conditions (Fire & Jockey Pumps, FDAS, Fire Alarm Control Panel)
3. Prevent exposure and decrease liability of Property Management (Pro-Excel) and Festival Mall by adhering strictly to Company Safety Policy, Company Rules & Regulations.
4. Oversee all engineering and technical concerns of the project.
5. Lead other Facilities Engineers in the day-to-day operations.
6. Consolidate, review technical reports needed by Facilities Engineering Manager/Facilities Manager.
7. Review plans and prepare scope of work/terms of reference for various projects. Evaluate and review proposals of third-party contractors for Facilities Manager’s endorsement to the Board of Trustees.
8. Evaluate and review mechanical (air conditioning, ventilation, gas), fire protection, plumbing and sanitary, electronics and auxiliary, and electrical drawings for construction/renovation submitted by merchants based on design and construction guidelines. Ensure that reviewed plans should be evaluated and returned to the merchants within the agreed turnaround time.
9. Conduct Technical Meetings with tenants/representatives and contractors.
10. Monitor tenant’s fit-out and construction works and ensure that all design and construction guidelines are strictly followed. Provide project status reports to the Merchant Development Manager/Facilities Manager.
11. Participate/Attend in the technical briefing, testing and commissioning of building equipment (new projects), verification and validation of work processes.
12. Update & maintain records or documentation (as-built plans, operation & maintenance manual, warranty certificates, directory of suppliers/contractors, equipment folders, etc.) of all equipment.
13. Ensure that all equipment records, service reports, repairs are properly labelled and neatly filed in individual equipment folders.
14. Ensure the close out of the technical audit findings of the QA team within the agreed turnaround time.
15. Evaluate and endorse Job Orders and Work Permit applications to the Facilities Engineering Manager/Facilities Manager.
16. Strict implementation of collections policies; utilities are cut off on time for delinquent accounts.

Compliance with all statutory and regulatory requirements.

1. Assist Facilities Engineering Manager/Facilities Manager in liaising, securing renewals of regulatory and statutory permits and licenses as required by LGU and other Government Agencies.
2. May be assigned as a Pollution Control Officer (PCO) in lieu of the Facilities Engineering Manager/Facilities Manager.
3. Assist the Facilities Engineering Manager/Facilities Manager in preparation and submission of Compliance Monitoring Report (CMR) and quarterly Self-Monitoring Report (SMR) as required by the DENR/LLDA.

Implement innovation and energy-conservation and cost saving measures while monitoring utilities consumption of common areas.

1. Assist Facilities Engineering Manager/Facilities Manager in coordinating & implementing energy conservation measures. Ensure all common area utility consumptions are properly monitored and within budget. Recommend and implement cost-cutting measures.

Initiates creative innovations to improve facilities and services.

Technical Competencies and Skills

Competency 1 – Basic Accounting skills and can forecast budget and monitor expenditures. Competency 2 – Technical skills in design & installation. Competency 3 – Knowledge in construction/maintenance. Competency 4 – Customer orientation with sufficient PR skills, can handle/manage difficult merchants/situations. Competency 5 – Strategic Thinking and Analytical Skills. Competency 6 – Negotiating Skills. Competency 7 – Good in both written & oral communications. Competency 8 – Can use Microsoft Office Application (e.g., Word, Excel, PowerPoint

Education, Trainings and Licenses Required

At least 2 to 3 years relevant experience in Building Maintenance Operations preferably in Mixed-used commercial centers or mall., Bachelor’s degree in mechanical/electrical engineering or in related engineering discipline is required.