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Open nowPosted 63 days ago

Office Administrator (12-Month Contract)

Flynn Group of Companies179 open roles

Pay
CA$48,000 – CA$58,000 a year
Where
Mississauga, ON
Work mode
On site
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Your applicationOpen nowOffice Administrator (12-Month Contract)Flynn Group of Companies · Mississauga, ON

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The clock on this job

Early applications get read.

8.2% of postings close within 7 days. Measured by our own scanner across the market. Flynn Group of Companies postings stay open a median of 7 days.

Share of postings closed within
  1. 1.9%1 day
  2. 3.8%3 days
  3. 8.2%7 days
  4. 15.2%14 days
  5. 34.2%30 days
This job: posted 63 days ago

Flynn Group of Companies median: 7 days open

The posting

At Flynn, it's not just a job, it's a career

Job Title: Office Administrator

Location: Mississauga, ON

Employment Type: Office, Salary, Contract (12 Months)

Job Functions: Office Administration

Industry: Building Envelope Construction

Salary: $48,000 - $58,000/year (12-Month Contract Role)

Responsibilities:

  • Review and prepare prequalification submissions for US branches and provide relevant information to demonstrate company strength and ability related to safety, project references and financial information.
  • Liaise with the branches across the US to gather and share best practices and project details for use in prequalification questionnaires.
  • Gather & update prequalification data sheet annually.
  • Review, log and coordinate payments of infraction fines issued related to Fleet.
  • Review and coordinate requests related to Insurance and Bonds for Canada and US branches and distribute Bonds and Insurance Certificates.
  • Maintain logs for bonds issued for Canada and US, validating calculation and costs.
  • Administer payments for various billings through Perceptive platform, allocating coding as applicable.
  • Reconcile monthly statements for outstanding payment of Insurance and Bonds billings;
  • Reconcile and provide progress report for all Bonds issued for Canada and US on a monthly and quarterly basis for reporting purposes.
  • Annual renewal of Insurance Certificates for Canada and US; includes coordination and distribution of required renewals.
  • Receive requests from US branches to enroll applicable projects into CCIP/OCIP programs;
  • Provide insurance cost worksheet for approval related to CCIP/OCIP projects.
  • Reconcile internal monthly WC/GL Exempt Reports to ensure all CCIP/OCIP projects are included.
  • Provide monthly payroll reports using various platforms as applicable related to CCIP/OCIP projects.
  • Coordinate internal and 3rd party audits as required for CCIP/OCIP projects.
  • General Administration as required, includes data entry, filing, letters, etc.

Qualifications:

  • Minimum of 2 years’ experience in an administrative role; Construction environment considered a strong asset.
  • Knowledge of COI (certificates of insurance) and surety administration.
  • Invoicing experience is considered an asset.
  • Must be organized and self-motivated with a sense of urgency.
  • Able to prioritize competing deadlines and manage a high-volume workload efficiently.
  • Courteous, professional, and customer service oriented.
  • Proficiency with Microsoft Office Suite and web-based software.
  • Intermediate Microsoft Excel knowledge is required (VLOOKUP, Macros, Pivot Tables etc.).

What We Offer:

  • Company perks and discounts.
  • On-going career development courses and programs through our in-house Flynn University
  • Develop life skills by learning and growing both personally and professionally.
  • Work on projects of various sizes and complexities.
  • Company subsidized in-house cafeteria and on-site gym.
  • Free parking.

CANRO

#LI-JH1

Flynn Group of Companies is the leading trade contractor in North America that works on virtually every aspect of a building’s outer layer, including Roofing, Glazing, Waterproofing, and Architectural Metals. The foundation of our award winning success is having the right people on our team.

Disclosure: We use an AI-powered system to initially screen resumes. However, all applications/resumes are also reviewed by our team of Human Resources and Talent Acquisition Professionals to ensure a fair and thorough evaluation in determining a candidate’s potential fit for a role they applied to.

This posting is for an existing vacancy within the organization.

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