Skip to content
CV Rocket
Get started
How it worksThe enginePricingBlogContactSign in

Open nowPosted 46 days ago

Document Control Specialist

FNG261 open roles

Where
Flex-N-Gate Oklahoma, 1 General Street, Ada, Oklahoma, United States of America
Get the CV for this job

From $25 per CV, paid once. No subscription.

Your applicationOpen nowDocument Control SpecialistFNG · Flex-N-Gate Oklahoma, 1 General Street, Ada, Oklahoma, United States of America

  1. YouYes, apply to this one.

  2. CV RocketCV written for this posting.

  3. 25 readersRecruiter, hiring manager, skeptic. Round after round.

  4. CV RocketApplied on FNG's own form.

The reply lands in your private mailbox

3×more interviews than doing it yourself with ChatGPT.

The clock on this job

Early applications get read.

7.8% of postings close within 7 days. Measured by our own scanner across the market.

Share of postings closed within
  1. 1.6%1 day
  2. 3.4%3 days
  3. 7.8%7 days
  4. 14.3%14 days
  5. 33.7%30 days
This job: posted 46 days ago

The posting

Summary The Document Control Specialist will be responsible for the overall organization, management and maintenance of all Company documents.  He or she will oversee all aspects of filing, archiving and retrieval of documents pertaining to the Company’s policies, documentation, instructional materials, quality control documents records, as well as any other stored records as required. The Document Control Specialist will work with management, staff and clients to ensure that all documentation is appropriately managed and retrieved as necessary and is stored in accordance with any relevant standards or regulations.    Core Competencies

 

Customer Focus Communication Detail Oriented Decision Making Team Work           Problem Solving    Accountability and Dependability Coordination         Ethics and Integrity

 

  Flex-N-Gate Training Requirements

 

CHRF.00003 New Employee Orientation Specific TS16949 Training ISO 9001, IATF 16949, and applicable Customer Specific Requirements

Quality Management Systems - CQAM.00001 Quality Management Systems Manual

    Job Duties

Prepare documentation/records for retention and preservation. Arrange acquisition or retrieval of records. Catalogue documentation. Manage records and information. Advise users how to access, use or interpret archives. Facilitate access through computer-aided searches or other methods of remote access. Access documentation as necessary or upon request. Shelve and retrieve materials. Assist managers, staff with research (onsite, phone and online queries). Fill online and in-person requests for copies of necessary documents. Work with staff in developing and implementing special projects. File materials and perform general office maintenance. Assist with the management of the production, distribution and version control of controlled documents in compliance with the applicable written procedures. Undertake the administration of the archiving services to ensure compliance with regulatory requirements. Provide appropriate assistance and guidance to staff to ensure that the required documents are produced in an efficient manner, and in the standard format. Manage the review and approval of controlled documents to ensure that they are approved and issued in a timely manner. Maintain the relevant paper and electronic files, and to maintain accurate administrative records, in accordance with written Quality Assurance procedures. Ensure that indices are up-to-date, and that obsolete versions of controlled documents are removed and archived. Manage the document and sample archives to ensure compliance with requirements and written procedures. Recommend actions and strategies in order to improve the management of controlled documents and archived data. Ensure that the document management system is well understood and that controlled document production and review is understood and given priority at all levels within the organization. Foster a culture of compliance with formal procedures for production and control of documents and an understanding of version control and document and sample archiving. Instruct management and staff in the use of the file storage system. Accurately file and retrieve technical documentation in an alphanumeric system Prepare document control procedures. Implement and manage project document control and document management processes and systems. Ensure that document procedures are being adhered to by team members. Advocate best practices and drive improvement of document management processes and procedures. Ensure that all received electronic media are filed appropriately within the document management system. Develop filing error tracking system. Index and maintain hardcopy information. Other administration duties as required. The incumbent is responsible for the awareness, understanding, specific responsibilities and management of the Environmental Management System (EMS) as stated in EMS policy CEVPL.00005. The incumbent is responsible for the awareness, understanding, specific responsibilities and management of the Quality Management System (QMS) as stated in

CQAM.00001 – Corporate Quality Manual.   Requirements

High School diploma, G.E.D. or equivalent and/or Advanced computer knowledge and skills (Word, Excel, PowerPoint, Etc.) Experience in an administrative function would be considered an asset. General understanding of computerized cataloging systems. Excellent research skills. Excellent communication skills both verbal and written. Accuracy and attention to detail while working under tight deadlines. Assertive, comfortable communicating with various types of individuals. Good interpersonal and customer service skills. Ability to work independently, in addition to being a team player Good organizational, time management and prioritizing skills. Strong problem identification and problem resolution skills. Ability to interpret and implement company policies and procedures. Working knowledge of TS16949 Standards Working knowledge of blueprint reading Good interpersonal skills

  Working Conditions

Travel as necessary. Physical Ability to lift 25lbs.

Manual dexterity required to use desktop computer and peripherals. Intermittent physical activity including walking, standing, sitting and lifting. Overtime as required.

From $25, paid onceGet the CV for this job

What happens when you press

One press. We do the rest.

  1. A CV for this posting

    Written against FNG's own wording, from every piece of relevant proof in your profile.

  2. 25 readers review it

    Recruiter, hiring manager, skeptic and more read every draft, round after round. You get the best round.

    The review screen in CV Rocket: how each CV was read, round by round.

  3. We apply on FNG's form

    Our application engine gets through the hardest forms there are. Where a question needs you, AI suggests the best answer. Don't want us applying from our IP addresses? Use our Chrome extension: we apply straight from your own browser.

    An application in CV Rocket: every answer filled in on the employer's form.

  4. Every reply, sorted

    FNG's answer lands in your private mailbox, and we classify it on arrival: interview, question, rejection.

    The CV Rocket inbox: each employer reply classified as an interview, an action or a rejection.

  5. Reply with AI

    AI helps you write the email, checks it and sends it. We show you whether the recruiter read it.

  6. The interview in your calendar

    Full integration with your calendar. The invitation goes straight in.

    An interview invitation in the CV Rocket inbox, added to the candidate's calendar.
Get the CV for this job

From $25 per CV, paid once. No subscription.

Why it works

3×

more interviews than doing it yourself with ChatGPT.

ChatGPT writes a CV and never learns what happened to it. We see every reply. For each CV we know:

  • How it was written, and how the review scored it
  • When we applied, and how long after the posting went up
  • Which posting, which company, which city
  • Who got the interview, and who heard nothing

That is how we know which CVs get called.

Get the CV for this job

From $25 per CV, paid once. No subscription.

The numbers game

More applications. More interviews.

Every application goes out with its own CV, written for that posting and paid once. Send enough of them and the law of large numbers finds you the job.

Get the CV for this job
By hand5–10
With CV Rocket100
applications a day

Nearby

Live postings like this one

Same employer first, then the same role elsewhere.

Before you press

Straight answers

Get the CV for this job

From $25 per CV, paid once. No subscription.

What if my background isn't good enough?

We make the most of the background you have. The CV uses every piece of relevant proof your profile holds, and one of the 25 readers reads your whole profile and flags what the CV left out.

Do you really apply for me?

Yes, on the employer's own form, the hardest ones included. Where a question needs you, you answer it right there and AI suggests the best answer. Don't want us applying from our IP addresses? Use our Chrome extension: we apply straight from your own browser.

Is it a subscription?

No. You pay once per CV, from $25. Every application goes out with its own CV, written for that posting.

One job. One CV.
Paid once.

Pick the posting you want. We write for it, apply for you and catch the reply.

Get the CV for this job

From $25 per CV, paid once. No subscription.