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Open nowFirst seen 4 days ago

Operations Coordinator (Ship Owner)

Focal Search Pte Ltd1,558 open roles

Where
Singapore
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Your applicationOpen nowOperations Coordinator (Ship Owner)Focal Search Pte Ltd · Singapore

  1. YouYes, apply to this one.

  2. CV RocketCV written for this posting.

  3. 25 readersRecruiter, hiring manager, skeptic. Round after round.

  4. CV RocketApplied on Focal Search Pte Ltd's own form.

The reply lands in your private mailbox

3×more interviews than doing it yourself with ChatGPT.

The clock on this job

Early applications get read.

12.3% of postings close within 7 days. Measured by our own scanner across the market.

Share of postings closed within
  1. 2.1%1 day
  2. 4.5%3 days
  3. 12.3%7 days
  4. 19.3%14 days
  5. 35.6%30 days
  6. 57.8%60 days
This job: first seen 4 days ago

The posting

Responsibilities:

  • Safety and Environmental Protection: Prioritize safety and environmental standards in all tasks.
  • Reporting and Meeting Support: Prepare monthly, weekly, and quarterly reports and meeting agendas for the team. Assist in preparing for TMSA audits and provide raw data for Quarterly Management Reviews (QMR) and alerts.
  • Ad-hoc Tasks: Support any additional tasks as requested by the Line Manager.
  • Coordinate vetting inspections with vessels, ship teams, oil companies, and agents.
  • Update Flag State Authority after PSC inspections and upload relevant reports, including PSC and Non-Conformance reports, to OCIMF.
  • Maintain updates to SIRE-related databases and respond to SIRE/audit-related feedback and invoices.
  • Keep Q88 data, officer matrices, and OCIMF SIRE 2.0 reporting up-to-date.
  • Track and close audits related to navigation, cargo, and mooring with the audit team and managers.
  • Handle ISM, ISPS, ELP, TMSA, and other customer or class audits, verifying and uploading them as needed.
  • Review Near Miss and Incident reports, update them in the reporting system, and send responses promptly.
  • Post shore team meeting minutes in the Ship Management SharePoint and maintain HSEQ tracking sheets.
  • Assist in contract administration to ensure alignment with the Contract Administrator.
  • Support in compiling Quarterly Management Reviews for the company.
  • Assist the Technical Management team with monitoring ship-related documentation, certificates, surveys, and arranging services or repairs.
  • Maintain communication formats and reports as instructed by managers, and manage electronic ship files.
  • Upload inspection and audit reports in systems and follow up on closing inspection findings.
  • Handle outgoing mails and packages, including vessel-related shipments, and maintain necessary tracking systems.
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