HR Administrative Assistant

About Us:

Opensity Solutions is the largest tech‑enabled managed services organization serving leading law firms, financial institutions and professional services firms. At Opensity, we provide integrated operational platforms, automation and advisory services that enable clients to modernize operating models, reduce cost and accelerate growth. Our capabilities include IT and technology solutions, document processing and administrative support, marketing and communications, billing and AP/AR services, records and information governance, workflow automation, consulting and hospitality and facilities services.

Our Mission:

Our mission is to provide modernized technology platforms, elevated technology support, and valuable insights, empowering our clients to excel in what they do best.

Opensity Solutions is seeking an HR Administrative Assistant position for our prestigious clients' Nashville office. This role provides critical administrative support to the HR Manager within a Global Operations Center, helping drive key HR functions including onboarding and offboarding, recruiting coordination, employee events, and job description management. The ideal candidate is highly organized, detail-oriented, and able to handle multiple priorities while maintaining strict confidentiality, delivering exceptional customer service, and supporting a collaborative workplace environment through strong communication, technical, and administrative skills.

Key Responsibilities

• Provide comprehensive administrative support to the HR Manager of the Global Operations Center.
• Complete administrative tasks for employees onboarding and offboarding.
• Assist with the planning and coordination of employee related events in conjunction with HR leadership and Office Administration.
• Support HR Manager to develop and update job descriptions for all positions within the Global Operations Center.
• Assist with administrative recruiting tasks such as scheduling interviews.
• Performs other Human Resources duties and miscellaneous special projects as assigned.
• Create, revise, and format documents as per requirements.
• Maintain flexibility to meet deadlines and adapt to changing priorities.

Required Education, Skills and Experience

• A bachelor’s degree or two years’ administrative experience in a related field.
• Ability to maintain strict confidentiality with information with maturity, judgement and discretion.
• Ability to organize and prioritize tasks and complete them under time constraints and deadlines.
• Demonstrated initiative, highly organized and detail oriented.
• Possess strong interpersonal and organizational skills.
• Strong technical skills in MS Office Suite; Word, Excel, Outlook, and PowerPoint.
• Excellent written and verbal communication skills.
• Comfortable with calendar management and scheduling.
• Exemplary customer service and collaborations skills, with the ability to work well within a team.
• Demonstrate initiative, independent thinking and creative problem solving.
• Proven ability to work independently while maintaining a high level of efficiency.
• Capability to handle multiple tasks simultaneously and see projects through to completion.
• Ability to lift or move 40 lbs. or greater
• Ability to grasp, lift or carry packages on a standard wheeled cart with a load capacity of 75 lbs.
• Ability to walk, bend, kneel, stand or sit for an extended period of time

The Compensation range for this role is 24.00 to 27.00 USD per hour and may be eligible for an annual bonus. Actual compensation within that range will be dependent upon the individual's location, skills, experience and qualifications.

All eligible employees receive access to a comprehensive benefits package, including:

• Medical insurance
• Dental insurance
• Vision insurance
• 401(k) retirement plan
• Paid Time Off (PTO)

Opensity is committed to fostering an inclusive, equitable, and accessible workplace. We believe diverse perspectives strengthen our teams and the work we do for our clients.

Opensity provides equal employment opportunities to all applicants and employees and does not discriminate on the basis of race, colour, religion or creed, sex, sexual orientation, gender identity or expression, age, national or ethnic origin, ancestry, citizenship, disability, family status, marital status, source of income, record of offences, or any other characteristic protected under applicable federal or provincial human rights legislation.

We are committed to fair and barrier free recruitment, selection, and employment practices, and to providing reasonable accommodation throughout the hiring process and employment lifecycle, in accordance with applicable human rights legislation.

Candidates who require accommodation during any stage of the recruitment process are encouraged to advise our Talent team so appropriate support can be provided.