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Open nowFirst seen 5 days ago

Administrative & Accounts Assistant

Fox Point Recruitment LLC297 open roles

Where
Saint-Michael, Barbados
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Your applicationOpen nowAdministrative & Accounts AssistantFox Point Recruitment LLC · Saint-Michael, Barbados

  1. YouYes, apply to this one.

  2. CV RocketCV written for this posting.

  3. 25 readersRecruiter, hiring manager, skeptic. Round after round.

  4. CV RocketApplied on Fox Point Recruitment LLC's own form.

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The clock on this job

Early applications get read.

12.3% of postings close within 7 days. Measured by our own scanner across the market.

Share of postings closed within
  1. 2.1%1 day
  2. 4.5%3 days
  3. 12.3%7 days
  4. 19.3%14 days
  5. 35.6%30 days
  6. 58.1%60 days
This job: first seen 5 days ago

The posting

Position: Administrative and Accounts Assistant

Location: Barbados Based/ Caribbean Hybrid/Fully Remote Capable / Flexible

Comittment: Part-Time (Minimum 1 day per week)

Position Overview

We are seeking a highly organized, detail-oriented Administrative & Accounts Assistant to manage daily operations, client communications, financial tracking, and corporate compliance across three entities.

The candidate will be responsible for maintaining structured workflows, executing social media scheduling, managing client intake, and driving administrative and regulatory filings to completion.

Summary of Key Responsibilities

  • Manage payment process and information for clients.
  • Issue payment links, log transactions & maintain KYC files.
  • Prepare CAIPO annual returns & coordinate bank valuation reports.
  • Record and track diverse financial transactions.
  • Submit official financial documents to Central Bank & Lending Institutions.
  • Manage Instagram posts (2x/wk) & daily stories across brand accounts.
  • Handle multi-channel inquiries, waitlists & document requests.

The Details

Accouting Tasks

  • Corporate Compliance (CAIPO): Prepare, file, and track annual returns through CAIPO to final completion for all entities.
  • Payment Administration: Generate and issue credit card payment links for puppy purchases, deposits, and appointments.
  • Financial Record-Keeping: Log and track financial transactions received via email from clients.
  • KYC & Invoicing: Complete KYC (Know Your Customer) forms, maintain organized compliance folders on Google Drive, and issue invoices upon completion.
  • Regulatory & Banking Correspondence: Submit official emails to the Central Bank for foreign incorporation acknowledgments and process loan approval documentation through mortgage companies.

Administrative Tasks

  • General Support: Perform additional administrative tasks across all three companies as assigned.
  • Social Media Management: Create and schedule 2 posts per week and publish daily Instagram stories.
  • Repurpose content from LinkedIn for Instagram.
  • Inquiry & Waiting List Management: Monitor incoming email inquiries and issue details regarding waiting list registration.
  • Maintain the waiting list, contact prospective clients and perform follow-ups for payments.
  • Respond to all email inquiries coming via Instagram.
  • Provide prospective clients with document requirements checklists based on their client profile and complete application/intake forms where necessary.
  • Organize valuation reports with respective banking institutions.

Qualifications & Requirements

EXPERIENCE

  • Recent Graduate of UWI
  • Minimum of 1 year of experience in Accounting.
  • Working knowledge and experience with Barbados Tax Laws for Corporate organizations.
  • Strong administrative and organizational skills.
  • Paying attention to detail.
  • Quick and proactive learner.

Knowledge: Strong knowledge of Barbados Tax Laws an Filing Requirements

  • Commitment: Available for a minimum of 1 dedicated day per week (with ability to handle daily story postings and urgent client communications).
  • Administrative & Financial Experience: Strong record-keeping capabilities, experience with payment link generation, invoice processing, and KYC documentation.
  • Social Media Skills: Proficiency in managing Instagram content calendars, story scheduling, and cross-platform content adaptation.
  • Compliance Familiarity: Prior experience or familiarity with corporate filings (CAIPO), banking coordination, and Central Bank submissions.
  • Key Traits: High attention to detail, proactive follow-up capability, and strong written communication skills.

How to Apply

Please submit your CV and a summary of relevant experience to [email protected].

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