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Open nowFirst seen 11 hours ago

Executive Assistant

Frontall USA11 open roles

Where
Curitiba, Paraná, Brazil
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Your applicationOpen nowExecutive AssistantFrontall USA · Curitiba, Paraná, Brazil

  1. YouYes, apply to this one.

  2. CV RocketCV written for this posting.

  3. 25 readersRecruiter, hiring manager, skeptic. Round after round.

  4. CV RocketApplied on Frontall USA's own form.

The reply lands in your private mailbox

3×more interviews than doing it yourself with ChatGPT.

The clock on this job

Early applications get read.

13.4% of postings close within 7 days. Measured by our own scanner across the market.

Share of postings closed within
  1. 2.2%1 day
  2. 4.6%3 days
  3. 13.4%7 days
  4. 21.6%14 days
  5. 36.2%30 days
  6. 59.0%60 days
This job: first seen 11 hours ago

The posting

Executive Assistant

Position Overview

We are seeking a proactive, organized, and detail-oriented Executive Assistant to support client onboarding, customer communication, sales administration, and daily operations for a US-based insurance agency.

Key Responsibilities

Manage new-client onboarding, including welcome communications and policy documentation.

Follow up with clients on missing documents and outstanding requirements.

Handle inbound calls and emails professionally, escalating complex issues when necessary.

Maintain accurate client records, update CRM systems, and track follow-ups.

Conduct quarterly client check-ins and request customer reviews.

Support sales administration, including recording closed sales.

Manage the owner's calendar, appointments, and scheduling.

Identify opportunities to improve administrative workflows and processes.

Requirements

Excellent spoken and written English, with confidence communicating with US-based clients.

Strong organizational, multitasking, and communication skills.

Proficiency with Microsoft Office, CRM platforms, and digital tools.

Accurate data entry and document management skills.

Proactive, detail-oriented, adaptable, and able to work independently.

Professionalism and discretion when handling confidential information.

Willingness to learn new systems and processes.

Preferred Qualifications

Experience in administrative support, customer service, sales support, or client relationship management.

Previous CRM experience.

Insurance industry knowledge is a plus but not required; training will be provided.

Additional Information

Background check required.

Expected start date: Mid-November to December 2026.

Compensation and benefits: To be confirmed.

Working Hours: Monday through Friday, from 2:00 PM to 6:00 PM (BRT). Work Arrangement: Hybrid, with our office located in downtown Curitiba, near Sesc Centro.

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One press. We do the rest.

  1. A CV for this posting

    Written against Frontall USA's own wording, from every piece of relevant proof in your profile.

  2. 25 readers review it

    Recruiter, hiring manager, skeptic and more read every draft, round after round. You get the best round.

    The review screen in CV Rocket: how each CV was read, round by round.

  3. We apply on Frontall USA's form

    Our application engine gets through the hardest forms there are. Where a question needs you, AI suggests the best answer. Don't want us applying from our IP addresses? Use our Chrome extension: we apply straight from your own browser.

    An application in CV Rocket: every answer filled in on the employer's form.

  4. Every reply, sorted

    Frontall USA's answer lands in your private mailbox, and we classify it on arrival: interview, question, rejection.

    The CV Rocket inbox: each employer reply classified as an interview, an action or a rejection.

  5. Reply with AI

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  6. The interview in your calendar

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    An interview invitation in the CV Rocket inbox, added to the candidate's calendar.
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