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Open nowPosted 66 days ago

Executive Assistant to Founder, HR & Operations

Fuelerate10 open roles

Where
Worldwide, Remote
Work mode
Remote
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Your applicationOpen nowExecutive Assistant to Founder, HR & OperationsFuelerate · Worldwide, Remote

  1. YouYes, apply to this one.

  2. CV RocketCV written for this posting.

  3. 25 readersRecruiter, hiring manager, skeptic. Round after round.

  4. CV RocketApplied on Fuelerate's own form.

The reply lands in your private mailbox

3×more interviews than doing it yourself with ChatGPT.

The clock on this job

Early applications get read.

8.2% of postings close within 7 days. Measured by our own scanner across the market.

Share of postings closed within
  1. 1.8%1 day
  2. 3.8%3 days
  3. 8.2%7 days
  4. 15.2%14 days
  5. 34.2%30 days
This job: posted 66 days ago

The posting

Most Executive Assistant roles are about managing someone else's calendar and inbox.

This one goes further: you'll take real ownership of financial admin, contracts, hiring support, and the founder's day-to-day. The things that need to get done right and on time, every time, without being chased.

If you want a role with real trust and real responsibility, not just task-following, but not "reinvent how the company works" either, this is built for that.

About Fuelerate

Fuelerate helps ecommerce brands grow through Conversion Rate Optimization (CRO), A/B Testing, and Meta Ads media buying.

We're growing fast enough that a lot of day-to-day operational work: invoicing, contracts, scheduling, hiring admin, has been sitting with the founder longer than it should. This role exists to take that off his plate, reliably.

What You'll Do

Financial & Contract Administration

  • Run the invoicing cycle and monthly payroll process
  • Prepare and send client and employee contracts from existing templates
  • Handle payment follow-ups
  • Specific scope and autonomy here are discussed as part of the interview process

Communication & Calendar

  • Manage inbox and Slack, triage what needs the founder's attention vs. what doesn't
  • Manage the calendar: book calls, protect focus time, keep things organized
  • Daily and weekly check-ins to keep everything on track

Hiring Support

  • Source and screen candidates against a role description
  • Manage the hiring pipeline and schedule interviews
  • Prepare onboarding documentation
  • You won't make the final hiring call, but you'll shape who gets in front of the founder

Founder Support

  • Travel planning and logistics
  • Personal appointments and errands where useful
  • Following up on what matters so nothing falls through

This is a role built on consistency and trust. Doing the recurring, important things right, every time, more than it's built on redesigning how things work. If you naturally spot a better way to do something, we want to hear it, but that's a bonus, not the job description.

What We're Looking For

  • Experience in Executive Assistance, HR/Recruiting, or Operations administration
  • Highly organized, comfortable with detail and repetition
  • Confident with ClickUp and Google Sheets (or a fast learner)
  • Clear written and spoken English
  • Trustworthy with sensitive information, financial, hiring-related, and personal
  • Reliable and consistent, someone who does what they say they'll do, on time, without being reminded

The Details

  • Remote
  • Full-time from day one
  • Strong written and spoken English required
  • Compensation: $1,000–$1,500/month, based on experience and performance

Ready to Apply?

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  1. A CV for this posting

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  2. 25 readers review it

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    The review screen in CV Rocket: how each CV was read, round by round.

  3. We apply on Fuelerate's form

    Our application engine gets through the hardest forms there are. Where a question needs you, AI suggests the best answer. Don't want us applying from our IP addresses? Use our Chrome extension: we apply straight from your own browser.

    An application in CV Rocket: every answer filled in on the employer's form.

  4. Every reply, sorted

    Fuelerate's answer lands in your private mailbox, and we classify it on arrival: interview, question, rejection.

    The CV Rocket inbox: each employer reply classified as an interview, an action or a rejection.

  5. Reply with AI

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  6. The interview in your calendar

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    An interview invitation in the CV Rocket inbox, added to the candidate's calendar.
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